Frontline Applicant Tracking - York City School District

Openings as of 4/16/2025
Secretarial/Admin Assistants

Full Time Executive Assistant to the Business Manager

JobID: 2073

Position Type:
  Secretarial/Admin Assistants/Executive Assistant


Date Posted:
  3/11/2025


Location:
  Administration Building


Closing Date:
  03/25/2025


  Additional Information:  Show/Hide
Experience and Qualifications:
 
• Three years’ experience in the secretarial field.
• Perform a variety of duties to relieve the Business Manager of administrative details.
• Organize and plan daily assignments.
• Start and complete assignments on your initiative with brief instructions.
• Be able to conduct professional conversations with persons in and outside the school system.
• Arrange appointments or reservations for the business manager as requested.
• Pre-Employment Drug Screen (self-paid)
• Act 34, Act 151 and FBI Clearances (self-paid)
• Act 126 & Act 71 Certifications
• Letter of Interest, Resume and Application Directly Through the District Website
 
Primary Duties/Responsibilities:
 
1.       Perform confidential clerical and routine administrative assignments for the Superintendent, Assistant Superintendents, or comparable level manager, applying knowledge of the school district organization, policies, and procedures applicable to the function and office routines.
2.       Compose letters and memoranda for the supervisor's signature on your initiative from general verbal instructions. Compose a variety of letters and reports from written copy.
3.       Arrange appointments and make reservations, when requested of by the business manager. Receive and screen visitors and direct them to the proper person within the department according to the nature of their business.
5.       Maintain records and files of a confidential nature and other data and prepare special reports pertinent to the requested task.
6.       Complete special assignments requiring initiative to plan and organize the details and presentation. 
7.       Answer questions and make decisions based on precedent and policy. 
8.       Order office supplies as needed for the business office.
9.       Improve existing office procedures, forms, and filing systems. 
10.     Answer telephone, receive and transmit messages, answer questions,
          and transfer calls as required.
11.     Instruct and guide new and less experienced clerical staff on procedures and policies of the business office and district.
12.     Make yourself knowledgeable of the operation of the office machines, postage machine and the copiers in the administration building.
13.     Report to the Superintendent, Assistant Superintendent, or
          comparable managerial level when needed.
14.     Gather and compile the necessary data needed to submit annual packets to our insurance company, with little or no initiative being mindful of the deadlines.
15.     Process information to the necessary party once received after an automobile accident.
16.     Complete the necessary form(s) when there is damage to an employee’s personal property in the school when involved with a student.
17.     Coordinate transportation for students living in YCSD but across an unsafe zone.  Set up transportation for students living within our district and who attend Charter or Private Schools. Provide accurate and concise information to the transportation company for easy transition to and from school daily.
18.     Managing the purchase order spreadsheet system annually.
19.     Being responsible for placing a service call when needed for either postage machine in the district.
20.     Coordinate the use of activity vans in the district by district staff for student activities. Provide the necessary form that is to be completed and submitted after the use of the vans.
21.     Be sure to run a Penn Dot report to confirm anyone driving a district vehicle has a valid driving record.
22.     Process monthly payments for contractual agreements in a timely fashion with little initiative.
23.     Keep an up-to-date record of all driving records for staff driving district vehicles.
24.     Receive, compile, and file all School Health Reports, which you will receive from the school nurses district-wide.
26.     Receive, compile, and file all Certificate of Insurance documents annually.
27.     Enter all purchase orders for the business office and the food service dept. at the guidance of the business manager.
28.     Must be able to work well independently, and with a team.
29.     Must have great communication skills to work well with those within the school system and outside of the school district.
 
 




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Openings as of 4/16/2025
Secretarial/Admin Assistants

Full-Time Office Manager - Location to be Determined

JobID: 1806

Position Type:
  Secretarial/Admin Assistants/Office Manager


Date Posted:
  5/26/2023


Location:
  Administration Building


Closing Date:
  06/12/2023


  Additional Information:  Show/Hide
Experience and Qualifications:
 
•    High School Graduate
• Three years secretarial experience required
• Typing/data entry proficiency
• Ability to interact with others in a manner that demonstrates professionalism, respect and dignity
• Act 34 Clearances, Act 151 Clearance, and FBI Clearance (self-paid)
• Act 126 & Act 71 Certifications
• Pre-Employment Drug Testing (self-paid)
• Letter of Interest, Resume and Application directly through the District website
 
Primary Duties and Responsibilities:
• Performs general secretarial duties to relieve supervisor of office duties and routines, applying knowledge of specific office practices and routines.
• Organize and plan work.  Complete assignments on own initiative based on brief instructions.
• Input the building master schedule into the computer and verify the accuracy of the information.
• Coordinate and manage, along with the building principal/supervisor, the purchase order process.
• Coordinate and manage, along with the building principal/supervisor, the office/building budget process.
• Open and scan mail and attach pertinent file data.  Compose routine letters and memoranda for supervisor’s signature on own initiative or from general verbal instructions.
• Distribute/collect employee time cards and maintain twelve month clerical employees’ vacation schedule and personal days/attendance records.
• Arrange for substitute coverage for absent staff members.  Contact instructional staff and arrange for individual class coverage when substitutes are unavailable.
• Receive visitors and direct them to proper personnel.
• Type a variety or letters and reports from written copy and prepare special reports pertinent to Supervisor’s responsibilities as directed.
• Accumulate data and maintain accurate records and files of confidential and other data.
• Maintain adequate stock of office supplies.
• Improve existing office methods and procedures, forms and filing systems.
• Answer telephones, receive and transmit messages, answer questions and transfer calls as required, operate electronic entrance device.
• Instruct and guide new or lesser-experienced clerical and personnel.
• Operate a variety of office equipment such as computer, typewriter, copier and fax equipment.
• Manage student attendance, along with an administrator, which includes, but is not limited to communicating with the district attendance officers, and sending first legal notices and citations. (Elementary School)
• Assist with the administration of medications in as per the guidance of the school nurse. (Elementary School/Alternative School)
• Registration of all new or transferred students (Elementary school)
• Coordinates Kindergarten Registration each spring. (Elementary school)
• All other duties as assigned
           
 




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