Frontline Applicant Tracking - Avon Community School Corporation

Openings as of 4/13/2025
Support

Clerical - Building Treasurer (40 Hrs)

JobID: 5679

Position Type:
  Support/Treasurer


Date Posted:
  3/13/2025


Location:
  Avon Community School Corporation


Date Available:
  04/14/2025


Closing Date:
  Until Filled


  Primary Job Functions:  The Building Treasurer plays a vital role in assisting the school corporate financial department in the managing of the financial operations of the school they are assigned, ensuring that funds are used efficiently and in accordance with the school's budget and policies. This role involves working closely with and providing support to school administrators, staff, and the school board to ensure financial stability and transparency. 

* Primary school building location will be determined in mid-April.

Salary Lane:  SEC1 - Hourly pay starting at $20.50.
 
FLSA Status:  Non-Exempt
 
Assigned Workday Calendar:  206 days (School Year Days)
 
Job Status:  Full-Time – 40 Hours per Week
 
Schedule:  Monday – Friday, 8 Hours Daily
 
Benefits: Full-time positions are eligible for medical, dental insurance as well as supplemental benefits such as vision, life insurance, disability, etc. Eligible for PERF Retirement.

Paid Time Off Benefits:  Eligible

Holiday Pay:  Eligible
 
Qualifications:
 
• Education: High school education is required.  Technical education preferred.
• Certification:  None is required. Motivation to attain certification through school or professional association is desirable.
• Experience:  None is required, but office experience is preferred.
• Skills and Knowledge: Bookkeeping, secretarial practice, Microsoft word processing and data processing required, machine operation and human relations.
• Other:  Ability to maintain a positive relationship with pu­pils, staff, parents, and the community.
 
Essential Functions:
 
Treasurer
• Work with students and sponsors regarding money matters.  Conduct training sessions as required.
• Count money turned in from individual organizations and produce receipts.  Combine total for deposit.  Balance receipts and money and write out deposit slips for bank.  Complete banking transactions.
• Complete purchase orders and claim forms.  Type and sign checks.  Date purchase orders and claim forms and distribute to individuals or mail.
• Post receipts and checks with end of month bank statement.
  • Send completed “Schedule of Balances” to Superintendent’s office.
• Process all purchase orders
  • Maintain records of both General Fund budget, Student Fees and ECA Accounts.
  • General Fund Budget
    • Write purchase order, send to Superintendent’s office following approval from Principal.
    • Process approved purchase orders to Superintendent’s office for payment when material is received.
• Notify all sponsors of monthly balances for ECA Accounts.
• Write receipts for lost gym locks and books.
• At end of school year, complete all banking transactions.  Close books for school year; balance each account; print year-end report and balances, send original to the Superintendent's office and keep a copy.  Re-open accounts for next school year.
 
Secretary to the Principal
• Perform secretarial duties as needed in connection with office of the Principal.
• Type letters, reports, forms and handbooks.
• Maintain files.
• Set up appointments for Principal.
• Keep attendance records on teachers and non-certified personnel and report certification to Superintendent's office.  Also keep attendance records on substitute teachers.
 
General Manager of Administrative Office
• Maintain an orderly and business-like atmosphere in the working area of the office. 
• Keep bookstore and supply room in order.
• Responsible for office assistance as needed.
• Assist teaching staff with securing necessary supplies and information.
• See that packages are distributed, or notices given to teachers that packages have arrived.
• Arrange for special meetings or programs:  Back-to-School Night, Academic Honors and Spring Awards.
  • Order and pick up refreshments for these events.
  • Prepare and copy programs when required.
  • Prepare certificates when required.
• Assist students in obtaining supplies from bookstore, with passes, early dismissals, locker problems and lost and found.
• Provide technical support for voice mail system.
  • Including voice mail greetings.
  • Maintain homework hotline with weekly updates on school activities and lunch menus. 
 
Duties at Beginning of School Year
• Process master schedule for teachers.
• Process book list with cost of books for use with lost or damaged books.  Check in new books, stamping school name, address and numbering the books.
• When students enroll/withdraw during the year, figure prorated book rental and fees.
• Responsible for collecting book rental.  Handle deferred or welfare payments or no payments.
 
Other Duties at End of School Year
• Collect all handbooks, classroom inventories, book inventories, year-end reports, requisitions for supplies, grade books and grade sheets.
• Take an inventory of supplies on hand for office, teachers and bookstore.  Determine needs and make up order.
• Type purchase orders for all supplies and materials.
• Order all textbooks and workbooks for next school year. 
• Check in all supplies, materials and textbooks against purchase orders.
• Work with Principal to figure amount of book rental for the next school year.
• Responsible for ordering supplies and operation of bookstore.  Figure prices of bookstore supplies.
• Gather textbook inventory list from department heads.
• CPF Accounts:  Process equipment requests from requisitions going out for bids after they have been approved by Principal.  Process purchase orders to vendors.  Post P.O.'s in ledger.  Call vendors regarding orders and back orders.  Work with staff verifying orders when they arrive.  Process P.O.'s for payment.
 
• Be an example of exemplary adult behavior for students.
• Project a genuine care and concern for all students.
• Participate in professional development, as assigned.
• Other duties as assigned by the supervisor.
 
Physical Demands:

While performing the duties of this job, the employee is regularly required to sit, stand, and use hands to handle or feel objects, tools, or controls and talk or hear.  The employee frequently is required to walk, reach with hands and arms, climb, balance and stoop, kneel, crouch or crawl.  The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance, vision, color vision, peripheral vision, depth perception, and the ability to focus.
 
Avon Community School Corporation does not discriminate on the basis of race, religion, color, sex, national origin, age, disability, sexual orientation, genetic information, or veteran status in admission to its programs, services, or activities, in access to them, in treatment of individuals, or in any aspect of their operations. The Avon Community School Corporation also does not discriminate in its hiring or employment practices.  
 
This notice is provided as required by Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990. Questions, complaints, or requests for additional information regarding these laws may be forwarded to the designated compliance coordinator.             
                            
Ms. Kristin Williams
Director of Human Resources 
7203 E. US Highway 36                    
Avon, IN  46123                                
(317) 544-6000 
 




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