Job description
Position: Administrative Assistant
Employed By: EMAN
Reports to: School Principal
Schedule: Calendar Year: 12 Months
Job Summary:
The Administrative Assistant is responsible for the overall office environment and climate. He/she will ensure that the student application process is implemented. Office personnel are responsible for implementing the visitation policy and assuring an appropriate office environment that is conducive to a school system.
Essential Duties and Responsibilities an Administrative Assistant
· Answer telephone and addresses caller questions and concerns.
· Transfers calls to proper individual and/or department as needed.
· Mails student report cards, school brochures, and other necessary forms.
· Welcomes visitors to the school and provides directions around the building as needed.
· Types up and contributes to school bulletin or newsletter.
· Assists in designing and drawing up promotional and informational materials for parents.
· Provides students with tardy slips.
· Maintains records of student absences.
· Accepts and processes school lunch payments.
· Sorts and distributes mail delivered to school office.
· Contacts parents in the event of student illness or behavioral issues.
· Maintains student records and files.
· Uses computer database or filing system to update records as necessary.
· Leads and/or assists with the submission of state-mandated student account reports such as MCIRS, MSDS, etc…).
· Ensures that all staff are properly added to Timeclock and are able to clock in and out without assistance within 2 days of beginning date of employment.
· Manages and updates school calendar.
· Provides administrative support to principal or other upper level administrator as needed.
· Takes dictation and transcribes documents.
· Attends office meetings and takes minutes.
· Distributes paychecks to school staff.
· Performs related duties as required and requested by supervisor.
Required Knowledge, Skills and Abilities
· Demonstrates strong interpersonal skills.
· Maintains professional and friendly demeanor.
· Possesses excellent organizational skills.
· Is capable of managing time efficiently.
· Demonstrate ability to multi-task effectively.
· Works well with a variety of students, administrators, and parents.
· Exhibits ability to remain polite and calm when dealing with troublesome students or frustrated parents.
· Possesses basic computer skills and knowledge of word processing programs.
· Demonstrates ability to think creatively.
· Demonstrates strong writing and editing abilities.
· Possesses excellent telephone etiquette.
· Communicates clearly and effectively.
· Is capable of handling confidential student records in a responsible fashion.
· Demonstrates familiarity with basic office equipment such as multi-line phones, fax machines, and scanners.
Qualifications
· Must work will with the public
· Must have experience with Microsoft Word and Excel
· Satisfactory completion of oral and written interview
· Criminal records clearance
Job Types: Full-time, Contract
Salary: Up to $30,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
Schedule:
Experience:
- Customer service/AA: 1 year (Required)
Language:
Work Location: In person