Frontline Applicant Tracking - Rochester City School District

Openings as of 4/13/2025
Finance/Budget/Payroll

Payroll Clerk

JobID: 3904

Position Type:
  Finance/Budget/Payroll/Finance/Budget/Payroll


Date Posted:
  3/28/2025


Location:
  Rochester City School District


Date Available:
  03/28/2025


Closing Date:
  04/09/2025


                 
Position Information
Bargaining Unit	BENTE
Job Location	Payroll Department
Job Title	Payroll Clerk (12 months)
Hours	40
Bracket	13
Salary Range	$20.02 - $21.89/hr


DISTINGUISHING FEATURES OF THE CLASS:  This is a specialized clerical position involving the review of timecards/time sheets and the performance and maintenance of payroll functions.  Employees process payroll manually and on a computer terminal.  The employee reports directly to, and works under the general supervision of, a higher-level staff member.  Supervision is normally not a responsibility of this class.  Does related work as required.
 
TYPICAL WORK ACTIVITIES:  (All need not be performed in a given position.  Other related activities may be performed although not listed.)
 
Reviews timecards/sheets, checking hours worked and hours missed due to leave, vacation, illness, compensation and tardiness;
 
Enters information from timecards onto payroll sheets and submits for approval;
 
Performs payroll processing duties such as calculating, data keying and balancing;
 
Furnishes copies of payroll to parties concerned;
 
Maintains payroll and personnel records on an automated data entry system;
 
Maintains and/or reviews attendance records for employees;
 
Notifies departments or Human Resources staff of any unusual personnel or payroll changes;
 
Distributes paychecks to employees on payday;
 
Explains payroll related information and options; direct deposit, timecard coding, and deferred compensation either by meeting with new employees or responding to inquiries;
 
Develops hand checks/on-line checks;
 
Provides information upon request regarding items such as worker’s compensation and unemployment insurance;
 
Produces reports as needed for negotiations and analysis;
 
Develops spread sheet and database records;
 
Performs various other office duties as requested.
 
WHEN ASSIGNED TO SCHOOL DISTRICTS:
 
Reviews and processes computerized timesheets;
 
Handles retirement and insurance requests and explains provisions of the law; processes withholding statements and requests for deductions;
 
Assembles quarterly State and Federal Payroll tax reports;
 
Develops, maintains, verifies data, makes corrections to and distributes W-2 forms;
 
Establishes and deducts withholdings/garnishments required from various agencies;
 
Develops, maintains, corrects and submits reports for the New York State Retirement System and New York State Teacher’s Retirement System.
 
WHEN ASSIGNED TO MONROE COUNTY HUMAN RESOURCES DEPARTMENT:
 
Balances employee time reporting against updated database to produce an accurate bi-weekly payroll;
 
Maintains personnel folders and updates information in personnel folders as needed;
 
Communicates discrepancies in personnel data to the personnel contact and the liaison of the affected county departments;
 
Responds to inquiries made by various departments and outside financial institutions;
 
Performs random timecard audits.
 
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of office practices, procedures, and equipment; good knowledge of proper payroll procedures; good knowledge of computer database systems; ability to use a calculator and other office equipment; ability to make accurate arithmetic computations; ability to communicate both orally and in writing; ability to interpret written materials; ability to work independently; ability to perform duties in a confidential manner; accuracy; good judgment; physical condition commensurate with the demands of the position.
 
MINIMUM QUALIFICATIONS:  Graduation from high school or possession of an equivalency diploma, plus EITHER:
 
(A)       Three (3) years of full-time or its part-time equivalent paid experience posting financial or accounting records, or entering and editing data on payroll records; OR,
 
(B)       Graduation from a regionally accredited or New York State college or university with an Associate's degree in Accounting or Finance, plus one (1) year of experience as described in (A) above; OR,
 
(C)       Graduation from a regionally accredited or New York State college or university with an Associate’s degree, plus two (2) years of experience as described in (A) above; OR,
 
(D)       Any equivalent combination of training and experience as defined by the limits of (A), (B), and (C) above.
 
SPECIAL REQUIREMENT: 
If you are appointed, you will be required to possess a valid license to operate a vehicle in NYS, or otherwise demonstrate your ability to meet the transportation needs of the position.
 
REVISED:      February 27, 1986
REVISED:      April 3, 1996
REVISED:      July 9, 1998
REVISED:      October 16, 2003
REVISED:      August 7, 2008
 
ADDITIONAL INFORMATION:
Depending on position duties, candidates for employment with Monroe County Government will be required to pass a pre-employment drug test.
 
Per Chapter 180 of the Laws of 2000, and by Regulations of the Commissioner of Education, to be employed in a position designated by a school district or BOCES as involving direct contact with students, a clearance for employment from the State Education Department is required.
 
Competitive Appointment:
You must have current competitive status as (Job Title), or be reachable on the competitive eligible list
 
Provisional Appointment:
If you are being hired in a provisional capacity you will be required to take the Civil Service exam when it is next offered by Monroe County. 
 
Residency:
Candidates must be residents of Monroe County for 30 days at time of permanent appointment or testing.  A waiver of residency requirement may be requested, but cannot be guaranteed. 

 




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