Openings as of 4/22/2025
Clerical

Administrative Clerk - 189

JobID: 897

Position Type:
  Clerical/Administrative Clerk


Date Posted:
  4/8/2025


Location:
  Bear Branch Jr. High


Date Available:
  2025-26 School Year


  Additional Information:  Show/Hide
MAGNOLIA ISD


Job Title: Administrative Clerk - 189                                        Wage/Hour Status: Nonexempt
 
Reports to: Campus Principal                                                  Pay Grade:  Clerical Pay Grade 2
 
Dept. / School: Assigned Campus                                           Date Revised: 9/23/2022
 
Calendar Days:  189
_____________________________________________________________________________________________________________ 
Primary Purpose:
 
Receives, processes, maintains files, and records.
  
Qualifications:
 
Education:
 
High school diploma 
 
Special Knowledge/Skills:
 
Proficient keyboarding, word processing, and file maintenance skills
 
Effective communication and interpersonal skills
 
Ability to use personal computer and software to maintain spreadsheets and databases, and do word
 
processing
 
Strong organizational skills
 
Ability to perform basic math calculations
 
Experience:
 
One to two years clerical and file maintenance experience
  
Major Responsibilities and Duties:
 
File Management
 
1. Maintain files, including receiving and routing of changes 

2. Receive and process data, including verifying completeness of files.

3. Process requests for official district records, including maintaining log of requests for records, retrieving documents, copying, and mailing records.

4. Enter and update information in central database.

5. Prepare and maintain data. 

6. Assist with the purging of records and coordinate microfilming of inactive records.
 
Reports and Correspondence
 
7. Prepare and distribute job data.

8. Assist with the preparation of staff data.

9. Prepare correspondence, forms, records, and reports using personal computer and typewriter.

10. Compile pertinent data as needed when preparing various federal, state, and local reports.
 
Other
 
11. Assist with the preparation and distribution of various documents.

12. Maintain confidentiality.

13. Other duties assigned.
 
Supervisory Responsibilities:
 
None.
  
Equipment Used:
 
Personal computer, typewriter, printer, copier, fax machine, and shredder. 
  
Working Conditions:
 
Mental Demands/Physical Demands/Environmental Factors:
 
Frequent walking, standing, stooping, bending, and reaching. Occasional lifting and moving of moderate to
 
heavy objects. Repetitive hand motions. Work with frequent interruptions, maintain emotional control under
 
stress. Must be able to lift a minimum of 30 pounds.





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Openings as of 4/22/2025
Clerical

Administrative Clerk III - 197

JobID: 898

Position Type:
  Clerical/Administrative Clerk


Date Posted:
  4/10/2025


Location:
  Magnolia West High School


Date Available:
  2025 - 26 school year


  Additional Information:  Show/Hide


Job Title: Administrative Clerk - 197         
Wage/Hour Status: Nonexempt
 
Reports to: Campus Principal                   
Dept. / School: Assigned Campus           
 
 Date Revised: 9/23/2022
 
Calendar Days:  197
  
Primary Purpose:
 
Receives, processes, maintains files, and records.
  
Qualifications:
 
Education:
 
High school diploma 
 
Special Knowledge/Skills:
 
Proficient keyboarding, word processing, and file maintenance skills
 
Effective communication and interpersonal skills
 
Ability to use personal computer and software to maintain spreadsheets and databases, and do word
 
processing
 
Strong organizational skills
 
Ability to perform basic math calculations
 
Experience:
 
One to two years clerical and file maintenance experience
  
Major Responsibilities and Duties:
 
File Management
 
1. Maintain files, including receiving and routing of changes 

2. Receive and process data, including verifying completeness of files.

3. Process requests for official district records, including maintaining log of requests for records, retrieving documents, copying, and mailing records.

4. Enter and update information in central database.

5. Prepare and maintain data. 

6. Assist with the purging of records and coordinate microfilming of inactive records.
 
Reports and Correspondence
 
7. Prepare and distribute job data.

8. Assist with the preparation of staff data.

9. Prepare correspondence, forms, records, and reports using personal computer and typewriter.

10. Compile pertinent data as needed when preparing various federal, state, and local reports.
 
Other
 
11. Assist with the preparation and distribution of various documents.

12. Maintain confidentiality.

13. Other duties assigned.
 
Supervisory Responsibilities:
 
None.
  
Equipment Used:
 
Personal computer, typewriter, printer, copier, fax machine, and shredder. 
  
Working Conditions:
 
Mental Demands/Physical Demands/Environmental Factors:
 
Frequent walking, standing, stooping, bending, and reaching. Occasional lifting and moving of moderate to
 
heavy objects. Repetitive hand motions. Work with frequent interruptions, maintain emotional control under
 
stress. Must be able to lift a minimum of 30 pounds.





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Openings as of 4/22/2025
Clerical

Clerk - Attendance

JobID: 895

Position Type:
  Clerical/Attendance Clerk


Date Posted:
  4/8/2025


Location:
  Bear Branch Jr. High


Date Available:
  2025-26 School Year


  Additional Information:  Show/Hide




Postion: Attendance/PEIMS Clerk

Wage/Hour Status: Nonexempt
Reports to:  Campus Principal and/or Designee
Pay Grade: Clerical 3
Calendar:  197 Days
 
Date Revised: 6/13/18

____________________________________________________________________________
 

Primary Purpose:
 
Maintain accurate attendance records for the campus. Under direct supervision, perform data entry
 
including attendance, Public Education Information Management System (PEIMS) data, and grades.
  
Qualifications:
 
Education/Certification:
 
High school diploma or GED
 
Special Knowledge/Skills:
 
Ability to use personal computer and software to develop spreadsheets and databases, 
 
and do word processing
 
Proficient keyboarding, file maintenance and 10-key skills
 
Ability to meet established deadlines
 
Experience:
 
Two years data entry experience
  
Major Responsibilities and Duties:
 
Records and Reports
 
1. Collect and enter attendance and PEIMS data into established database and verify accuracy of according to established procedures.

2. Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.

3. Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.

4. Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.

5. Assist parents, students, and faculty with questions regarding student attendance.

6. Process and transmits requests for student information and transcripts.

7. Call parents to verify student absences as needed.

8. Report all attendance problems to designated administrator.
 
Other
 
9. Assist in campus office as needed.

10. Maintain confidentiality.
 
Supervisory Responsibilities:
 
None.
  
Equipment Used:
 
Personal computer or online computer terminal, printer, calculator and copier.
  
Working Conditions:
 
Mental Demands/Physical Demands/Environmental Factors:
 
Repetitive hand motions; prolonged use of computer. Must be able to lift 30 pounds or more.

 




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Openings as of 4/22/2025
Clerical

Human Resource Specialist

JobID: 868

Position Type:
  Clerical/HR Specialist


Date Posted:
  3/18/2025


Location:
  Celeste Graves Education Service Center


Date Available:
  04/01/2025


Closing Date:
  Open Until Filled


  Additional Information:  Show/Hide

 
 
Job Title:     Human Resource Specialist                       
 
Exemption Status/Test:  Nonexempt
 
Reports to:  Chief Human Resources Officer & Director of Personnel Services                                             
 
Department: Human Resources - 226 days
 
Pay Grade:  Clerical 5
 
Date Revised:   11/2024       
 

Primary Purpose:
 
Provide support for daily human resource operations. Handle routine HR inquiries and provide responsive and knowledgeable assistance to employees. Handles all employees in assigned departments.
 

Qualifications:
 
Education/Certification:
 
High school diploma or GED 
 

Special Knowledge/Skills:
 
Proficiency in keyboarding and file maintenance
 
Ability to use software to develop spreadsheets, databases, and do word processing
 
Ability to perform basic math
 
Ability to read, speak and understand English
 
Excellent organizational skills
 
Effective communication and interpersonal skills 


Experience:

At least 2 years of clerical experience
  
Major Responsibilities and Duties:
 
HR Support
 
1.             Handle routine HR inquiries to ensure a high level of service and responsive, knowledgeable support for employees and their supervisors. Explain HR policies and practices to employees as appropriate.
 
2.             Maintain HR information database to ensure that employee information is accurate, current, and reliable.
 
3.             Maintain position control system in an accurate and timely manner. Reconcile job descriptions with position control to ensure that there is a job description for every job. Follow up with supervisors to make                      certain that job descriptions are reviewed and updated on a regular basis.
 
4.             Receive and process applications, including verifying completeness of files and notifying those not selected for employment.
 
5.             Process new hire paperwork including criminal history information, references, and other application materials.
 
Reports and Correspondence
 
6.             Prepare and distribute or post job vacancy announcements and advertisements.
 
7.             Prepare, maintain, and distribute employee handbook as directed.
 
8.             Prepare correspondence, forms, and reports according to district standards and requirements.
 
Other
 
9.            Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
 
10.          Greet visitors and assist employees and applicants to complete applications and required paperwork.
 
11.          Assist with the preparation and distribution of employment contracts.
 
12.          Maintain confidentiality.
 
Supervisory Responsibilities:
 
None
 
Mental Demands/Physical Demands/Environmental Factors:
 
Tools/Equipment Used: Standard office equipment including personal computer and peripherals; imaging equipment
 
Posture: Frequent walking, standing, bending/stooping, and reaching. Occasional pushing/pulling, and twisting
 
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
 
Lifting: Occasional light to moderate lifting and carrying (less than 44 pounds)
 
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress




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Openings as of 4/22/2025
Clerical

Registrar

JobID: 850

Position Type:
  Clerical/Registrar/Registrar Assistant


Date Posted:
  2/27/2025


Location:
  Districtwide


Date Available:
  2025-26 School Year


  Additional Information:  Show/Hide

MAGNOLIA ISD

Job Title:    Registrar
Wage/Hour Status:    Nonexempt
 
Reports to:    Principal  
Pay Grade: Clerical 3
Calendar  Days:   197    
 
Dept./School:    Assigned Campus    
   
 
Primary Purpose:
 
Responsible for maintaining student records at the campus level. Process student enrollment, transfers, and
 
withdrawals for the campus.
  
Qualifications:
 
Education/Certification:
 
High school or GED
 
Special Knowledge/Skills:
 
Ability to maintain accurate and auditable records
 
Ability to use personal computer and software to develop or maintain spreadsheets and databases, and do word processing
 
Proficient keyboarding and file maintenance skills
 
Basic math skills
 
Strong organizational, communication, and interpersonal skills
 
Experience:
 
Three years clerical experience
  
Major Responsibilities and Duties:
 
Records, Reports, and Correspondence
 
1. Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.

2. Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.

3. Coordinate grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.

4. Process and transmit requests for student information, including student transcripts for colleges and universities.

5. Prepare and distribute University Scholastic League (UIL) eligibility lists. 

6. Calculate grade point averages, class rank, and prepare honor rolls.

7. Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records.

8. Assist campus administration and counselors with the preparation of reports and student data information.
 
Other
 
9. Prepare and distribute student identification cards, bus passes, and parking stickers.

10. Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.

11. Maintain confidentiality of information.

12. Other duties as assigned
  
Supervisory Responsibilities:
 
None.
  
Equipment Used:
 
Personal computer, printer, calculator, copier, fax machine, and shredder.
  
Working Conditions:
 
Mental Demands/Physical Demands/Environmental Factors:
 
Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions,
 
prolonged use of computer.  Must be able to lift a minimum of 30 pounds.

 




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Openings as of 4/22/2025
Clerical

Secretary - Principal Intermediate

JobID: 874

Position Type:
  Clerical/Secretary


Date Posted:
  3/19/2025


Location:
  Bear Branch Intermediate School


Date Available:
  2025-26 School Year


Closing Date:
  Open Until Filled


  Additional Information:  Show/Hide

Magnolia ISD
Secretary to Principal


Job Title:         Secretary to Principal                 Wage/Hour Status: Nonexempt
 
Reports to:      Principal                                       Pay Grade:   Clerical Pay Grade 4
 
Dept./School:  Assigned Campus                       Date Revised:   5/16/2018
 
Calendar:         217 Days
__________________________________________________________________________________________________________ 
Primary Purpose:
 
Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.
  
Qualifications:
 
Education/Certification:
 
High school diploma or GED
 
Special Knowledge/Skills:
 
Proficient word processing and file maintenance skills
 
Effective organizational, communication, and interpersonal skills
 
Ability to use personal computer and software to develop spreadsheets, databases, and do 
 
word processing
 
Knowledge of basic accounting principles
 
Experience:
 
One to three years secretarial experience, preferably in public education environment
  
Major Responsibilities and Duties:
 
Records, Reports, and Correspondence
 
1. Prepare written correspondence, forms, schedules, or reports using personal computer.

2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.

3. Maintain a daily teacher attendance log and records for substitute teachers.

4. Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.

5. Maintain school calendar of events.
 
Reception and Phones
 
6. Schedule meetings and appointments and maintain calendar for principal.

7. Assist students, teachers, and parents as needed.

8. Receive incoming calls, take reliable messages, and route to appropriate staff.
 
Files
 
9. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.

10. Update handbooks, policy manuals, and other documents as assigned.
 
Accounting and Inventory
 
11. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.

12. Prepare and process purchase orders.

13. Receive, store, and issue supplies and equipment.

14. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).

15. Assist with coordination of faculty meetings and campus activities.

16. Assist with campus budget preparation.

17. Maintain inventory of fixed assets, equipment, and supplies.
 
Other
 
18. Sort, distribute, or deliver mail and other documents.

19. Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.

20. Maintain confidentiality.

21. Other duties assigned.
 
Supervisory Responsibilities:
 
Monitor the work of campus secretaries and clerical aides.
  
Equipment Used:
 
Personal computer, printer, copier, fax machine, and calculator.
  
Working Conditions:
 
Mental Demands/Physical Demands/Environmental Factors:
 
Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions;
 
prolonged use of computer.  Must be able to lift 30 pounds or more.





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