Job Title: Human Resource Specialist
Exemption Status/Test: Nonexempt
Reports to: Chief Human Resources Officer & Director of Personnel Services
Department: Human Resources - 226 days
Pay Grade: Clerical 5
Date Revised: 11/2024
Primary Purpose:
Provide support for daily human resource operations. Handle routine HR inquiries and provide responsive and knowledgeable assistance to employees. Handles all employees in assigned departments.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficiency in keyboarding and file maintenance
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to perform basic math
Ability to read, speak and understand English
Excellent organizational skills
Effective communication and interpersonal skills
Experience:
At least 2 years of clerical experience
Major Responsibilities and Duties:
HR Support
1. Handle routine HR inquiries to ensure a high level of service and responsive, knowledgeable support for employees and their supervisors. Explain HR policies and practices to employees as appropriate.
2. Maintain HR information database to ensure that employee information is accurate, current, and reliable.
3. Maintain position control system in an accurate and timely manner. Reconcile job descriptions with position control to ensure that there is a job description for every job. Follow up with supervisors to make certain that job descriptions are reviewed and updated on a regular basis.
4. Receive and process applications, including verifying completeness of files and notifying those not selected for employment.
5. Process new hire paperwork including criminal history information, references, and other application materials.
Reports and Correspondence
6. Prepare and distribute or post job vacancy announcements and advertisements.
7. Prepare, maintain, and distribute employee handbook as directed.
8. Prepare correspondence, forms, and reports according to district standards and requirements.
Other
9. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
10. Greet visitors and assist employees and applicants to complete applications and required paperwork.
11. Assist with the preparation and distribution of employment contracts.
12. Maintain confidentiality.
Supervisory Responsibilities:
None
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals; imaging equipment
Posture: Frequent walking, standing, bending/stooping, and reaching. Occasional pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light to moderate lifting and carrying (less than 44 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress