Frontline Applicant Tracking - Gwinnett County Public Schools

Openings as of 3/15/2025
Office Professionals

Audit Services Specialist - Internal Audit Dept

JobID: 96991

Position Type:
  Office Professionals/Audit Services Specialist


Date Posted:
  3/4/2025


Location:
  Instructional Support Center


Date Available:
  04/01/2025


Job Code:  Audit Services Specialist - 030010		Standard Hours:  40		Department:  Internal Audit Dept - 252514		Empl Class:  NA
Minimum Salary:  $38,975.00/Annually		Maximum Salary:  $65,201.00/Annually		Scheduled Days:  245		Target Openings:  1
  Job Description:  Show/Hide
License and Certification Qualifications: Certification as a Certified Bookkeeper (CB) preferred.

Education Qualifications: High school diploma or equivalent required. Bachelor's degree in related field preferred.

Experience Qualifications: Five years accounting, bookkeeping, and/or administrative or financial related experience required. Local school system experience preferred.

Skills Qualifications: Ability to communicate with others in an effective and tactful manner; ability to assist in editing written communications, basic knowledge of management principles and accounting systems; ability to exercise independent judgment; ability to utilize critical thinking in performing analyses; ability to prepare accurate reports, records, and correspondence; ability to use School Funds Online (SFO) accounting software, Purchase Card Works Program, PeopleSoft applications, as well as office productivity software such as word processing, spreadsheets, publishing, and presentations; and ability to represent Gwinnett County Public Schools in a positive and professional manner.

Primary Responsibilities: Responsible for preparing, updating, and maintaining reports, files, and correspondence, maintaining leave accounting, miscellaneous payroll, purchasing card, and general office functions, assisting in the preparation of initial setup of audit work-papers, assisting in purchasing card reviews, performing necessary initial steps in gathering data and conducting initial analyses in connection with audits and conducting audit steps for necessary inventories.

1.    Prepare initial setup of audit workpaper files for local school, inventory, compliance, and other audits as warranted.  
a.  Print reports from local school accounting software for audit files.
b.  Collect, collate, and print all reports for local school audits each year.  
c.  Obtain relevant reports and data as appropriate in conjunction with school audits.  
d.  Obtain additional documentation to assist in workpaper setups for inventory, investments, and other audits as assigned.
e.  Conduct inventory counts of specified areas when needed to be incorporated in inventory audits.

2.   Assist in conducting local school audits, inventory audits, and other compliance or procedural audits as assigned.
a.   Assist auditors with audit working papers, audit financial reports, and general office procedures as needed.  
b.   Assist with audit testing using pre-selected audit transactions in gathering appropriate information in order to assess the compliance with Board policies, procedures, and state or federal laws.
c.   Perform some analyses of data to assist in the audit process.

3.    Perform preliminary review of audit reports and other correspondence for proper structure, form, grammar, spelling, and content to ensure professional quality.
a.    Ensure audit working papers reflect the same reporting content as the audit report.
b.    Prepare final audit reports for the Director of Internal Audit's signature and copy, bind, and distribute audit reports as appropriate.
c.    Prepare audit reports and audit workpapers for scanning into electronic storage.
d.    Review other correspondence and reports for grammar, spelling, and content.

4.    Assist with P-Card review processes.
a.   Assist with the distribution of communications regarding P-Cards to appropriate district management and staff.      
b.   Assist with reviews of appropriate documentation to assess compliance with established rules and policies.      

5.   Perform clerical functions for the Department of Internal Audit.
a.  Perform payroll authorization, prepare purchase card documentation and reconciliation, leave accounting, and miscellaneous payroll.  
b.  Ensure proper operations of office equipment.
c.  Maintain stock of the department's office supplies and other various supplies.  
d.  Prepare audit and other office records for scanning and indexing into electronic storage/retrieval system for archived records.
e.  Coordinate with staff of various district departments for research and gathering of data and information as appropriate.
f.   Coordinate calendars of various schedules for department staff.
g.  Maintain spreadsheets to track audit findings per school, cluster, and type.  
h.  Schedule meetings when needed for audit staff.            

6.  Perform administrative duties in relation to departmental business.
a.  Prepare all departmental purchase orders or work orders as needed.
b.  Prepare minutes of all meetings and setup time sheets and reports of findings by school and other quantitative analyses.    
c.  Collect and distribute all departmental mail and/or correspondence.

7.  Perform other duties as assigned.  

Physical Demands:
While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to touch, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.




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Openings as of 3/15/2025
Office Professionals

Budget Analyst - Budgets

JobID: 95417

Position Type:
  Office Professionals/Budget Analyst


Date Posted:
  12/2/2024


Location:
  Instructional Support Center


Date Available:
  12/09/2024


Job Code:  Budget Analyst - 030018		Standard Hours:  40		Department:  Budgets - 252599		Empl Class:  NA
Minimum Salary:  $63,795.00/Annually		Maximum Salary:  $96,441.00/Annually		Scheduled Days:  245		Target Openings:  1
  Job Description:  Show/Hide
License and Certification Qualifications: None Required

Education Qualifications: Bachelor's degree in related field required.

Experience Qualifications: Five years progressive accounting, governmental accounting, and financial reporting experience required. Experience with general ledger or HR/payroll experience with PeopleSoft or other Enterprise Resource Planning (ERP) systems preferred.

Skills Qualifications: Knowledge of generally accepted accounting principles; ability to write reports, business correspondence, and procedural manuals; ability to apply mathematical concepts such as fractions, percentages, ratios, and proportions, to practical situations; ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form; ability to interpret and analyze financial and statistical data; ability to handle sensitive data in a confidential manner; ability to analyze existing processes, identify areas for improvement, and design and implement process improvement initiatives; knowledge of Microsoft and PeopleSoft applications; ability to act as a representative of Gwinnett County Public Schools (GCPS); and ability to handle sensitive financial data in a confidential manner.

Primary Responsibilities: Coordinate the functions associated with the accounting of Gwinnett County Public Schools (GCPS) positions as it relates to budgeting and position control.

I.         Coordinate and oversee the position control processes for the district.
a.       Maintain the Position Control System and position rosters for the district.

2.        Coordinate the annual budget development process for all district positions.

3.       Review and prepare the monthly reconciliation of all district positions.

4.       Review and process payroll code corrections and prepare monthly reconciliation.

5.      Assign position and job codes to all budgeted positions.
a.       Work with Payroll Services and Compensation Administration to produce and setup job codes for all budgeted positions.

6.       Provide technical assistance to personnel with respect to roster management.
a.        Ensure world-class customer service is provided by the Budgets Department.
b.       Research, review, and respond to customer inquiries in an accurate and timely manner.  

7.         Assist with new projects as assigned.

8.        Perform other duties as assigned.    


Physical Demands:
While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to touch, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.




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Openings as of 3/15/2025
Office Professionals

Payroll Specialist - Payroll Services

JobID: 96486

Position Type:
  Office Professionals/Payroll Specialist


Date Posted:
  2/7/2025


Location:
  Instructional Support Center


Date Available:
  02/17/2025


Job Code:  Payroll Specialist - 030101		Standard Hours:  40		Department:  Payroll Services - 252525		Empl Class:  NA
Minimum Salary:  $45,528.00/Annually		Maximum Salary:  $73,933.00/Annually		Scheduled Days:  245		Target Openings:  1
  Job Description:  Show/Hide
License and Certification Qualifications: None required.

Education Qualifications: High school diploma or equivalent required. Bachelor's degree in related field preferred.

Experience Qualifications: Five years of payroll and/or accounting experience required. Payroll experience with PeopleSoft or a similar system preferred.

Skills Qualifications: Ability to write reports and business correspondence; ability to apply mathematical concepts such as fractions, percentages, ratios, and proportions; ability to solve practical problems; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form; ability to maintain detailed and accurate records; strong organizational skills and the ability to multitask in a high-volume processing environment; ability to exercise independent judgment; excellent public relations skills; ability to represent Gwinnett County Public Schools in a positive and professional manner; strong computer skills with a working knowledge of Microsoft Office required; and knowledge of PeopleSoft preferred.

Primary Responsibilities: Maintain and support the PeopleSoft payroll processes by meeting issued deadlines for all payrolls, providing lead assistance to payroll and benefit processors, and overseeing retirement reporting, corrections, and audits for the Payroll Services Department.

1.        Provide lead assistance for payroll salary processing and employee deductions.  
a.        Review and process PeopleSoft salary calculations.
b.        Act as the liaison with the Compensation Administration Office and Benefits and Leave Administration Office concerning salary cut-offs, audits of salary calculations, leave data, and benefit processing.
c.        Support payroll staff in processing salaries and employee deductions during high volume months.
d.        Work with payroll staff to ensure all payroll schedules are met in a timely manner.
e.        Ensure employee salary, deductions, and leave accuracy through query processing.

2.        Perform necessary procedures and processes for assigned periodic payrolls.
a.        Key all maintenance on payroll with accuracy and speed.
b.        Work with payroll staff, school locations, and the central office to meet all payroll schedules.
c.        Initiate the PeopleSoft payroll runs.
d.        Verify payroll data and make corrections and/or adjustments as needed.  

3.        Perform retirement reporting duties for the Payroll Services Department.
a.        Audit retirement/benefit program report to ensure accurate reporting.
b.        Submit monthly adjustments and salaries to the Employees Retirement System (ERS) via internet applications.
c.        Submit monthly adjustments and salaries to the Teachers Retirement System (TRS) and Public School Employees Retirement System (PSERS) via PeopleSoft applications.
d.        Work with the Retirement Services Department to implement proper salary, retirement plans, and benefits for returning retirees.

4.        Administer PeopleSoft earnings and deduction uploads.
a.        Process coaching, department chair, extended day/year, and vocational supplements through spreadsheet entry and PeopleSoft upload process.
b.        Process period payroll deductions through PeopleSoft interface programs.

5.        Perform salary death payments.  
a.        Calculate last check payments for deceased employees.
b.        Submit proper documentation to the Benefits Administration Office for correspondence to surviving family.
c.        Submit check requests to accounts payable for check issuance upon receipt of deceased documentation.  

6.        Process manual check issuances, reprints, and stop payment requests.  
a.        Calculate, verify, and confirm manual check requests.
b.        Initiate stop payments for lost checks through the banking institution website.
c.        Report check issuances and reprint information to appropriate departments for reporting and balancing purposes.  

7.        Provide world-class customer service for the Payroll Services Department.
a.        Research, review, and respond to customer inquiries in an accurate and timely manner.


8.        Perform other duties as assigned.      

Physical Demands:
While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to finger, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.




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Openings as of 3/15/2025
Office Professionals

Procurement Coordinator - Purchasing Office

JobID: 96872

Position Type:
  Office Professionals/Procurement Coordinator


Date Posted:
  2/25/2025


Location:
  Instructional Support Center


Date Available:
  03/03/2025


Job Code:  Procurement Coordinator - 030389		Standard Hours:  40		Department:  Purchasing Office - 252574		Empl Class:  NA
Minimum Salary:  $63,795.00/Annually		Maximum Salary:  $96,441.00/Annually		Scheduled Days:  245		Target Openings:  1
  Job Description:  Show/Hide
License and Certification Qualifications: National Institute of Governmental Purchasing (NIGP-CPP), Certified Public Procurement Officer or Buyer (CPPO, CPPB), or Institute of Supply Management (Certified Professional in Supply Management (CPSM or CPM) certification required.

Education Qualifications: High school diploma or equivalent required. Bachelor's degree in related field preferred.

Experience Qualifications: Five years of buying, purchasing, or administrative office experience utilizing automated procurement software, such as PeopleSoft/Oracle or a related system required.

Skills Qualifications: Ability to develop, write, negotiate, execute, and manage procurements of moderate to high value, risk and complexity in accordance with policies and procedures. Ability to analyze processes and systems with proficient technical and purchasing knowledge; ability to assist in purchasing database design, development, and management; ability to resolve purchasing database related problems with minimal supervision; ability to create and maintain complex spreadsheets; ability to operate other business computer software products for procurement processes; ability to communicate with internal and external customers; excellent interpersonal and human relations skills; strong organizational skills and the ability to multitask; ability to teach procurement processes and procedures; and strong computer skills with a working knowledge of Microsoft Office applications.

Primary Responsibilities: Coordinate the operations of procuring defined commodities and services for the district in accordance with the purchasing policy, procedures, processes, local, state, federal laws, and procurement best practices.

1.        Coordinate reviews for all solicitations produced within the Purchasing and Property Management Department.
a.  Research, analyze, and develops viable bid specifications for engineering services, construction, defined equipment, supplies, materials, and services.
b. Collect, review, and revise existing specifications; prepare solicitations for commodities and services in conjunction with requesting departments in accordance with all applicable federal, state, and local laws, policies and procedures.
c. Distribute bids and proposals using the bid management software platform.
d. Upload all GCPS solicitations to the Georgia Procurement Registry website.
e. Review and make recommendations regarding product and/or professional services selections.
f.  Supervise assigned procurement staff

2.         Manage the maintenance of all solicitations produced within the Purchasing and Property Management Department.
a. Research vendors, suppliers, and market conditions and participate in technical and operational-related meetings as needed.
b. Conduct pre-bid, pre-proposal conferences, and site visits.
c. Prepare and maintain accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence, and related follow-up.  
d. Perform contract administration, including liaison between suppliers and departments, compliance with contract terms and conditions, negotiation of contract amendments, extensions, change orders and vendor performance.
e. Evaluate supplier performance and contract compliance.
f. Answer questions from vendors and suppliers regarding GCPS purchasing policies and procedures, procurement laws, and other issues.

3.        Develop and supervise the competitive solicitation process from inception to completion.
a. Analyze and evaluate bids and proposals results.
b. Develop bid tabulations and evaluation committee cumulative scores and makes award recommendations following the purchasing policy and procedures, local, state, and federal procurement rules and regulations.
c. Coordinate and supervise activities of evaluation committees.
d. Negotiate with vendors, suppliers, consultants and contractors regarding specifications, scope of work, prices, terms, and conditions.
e. Responsible for preparing all documents needed for agenda items going to the Board.
f. Responsible for preparing all documents needed for open records requests.

4.        Responsible for ensuring specifications are up-to-date and prepares new solicitation for expiring annual contracts in collaboration with all Departments.
a. Collect data related to the solicitations/contracts and key departmental performance indicators.
b. Track and disseminate data related to solicitations/contracts and Key Performance Indicators (KPIs) using system queries, spreadsheets, and other system sources.
c. Analyze current procurement activities and recommend improvements through more efficient procurement methods, e-procurement, quantity discounts, standardization, value analysis or cooperative purchasing.

5.        Develop and implement purchasing seminars for external groups related to GCPS Purchasing.
a. Develop and instruct ongoing "How to do Business" classes for external customer initiatives.
b. Develop and implement outreach program for Small and Disadvantaged business.
c. Maintain GCPS Purchasing website with current documentation and events.  

6.        Oversee PeopleSoft and the bid management platform process.
a. Work closely with the bid management platform company to keep up with changes and software improvements.
b. Develop and instruct training internal and external customers on the use of our bid management platform.
c. Prepare and maintain Bonfire training materials, including user manual, job aids and associated forms.
d. Manage daily sourcing of requisition to purchase orders.
e. Manage Catalog/Item maintenance related to PeopleSoft e-procurement.

7.          Perform other duties as assigned.

Physical Demands:
While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to touch, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.




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Openings as of 3/15/2025
Office Professionals

Retirement Specialist - Gwinnett Retirement System

JobID: 96692

Position Type:
  Office Professionals/Retirement Specialist


Date Posted:
  2/13/2025


Location:
  Instructional Support Center


Date Available:
  02/24/2025


Job Code:  Retirement Specialist - 030264		Standard Hours:  40		Department:  Gwinnett Retirement System - 252513		Empl Class:  NA
Minimum Salary:  $38,975.00/Annually		Maximum Salary:  $65,201.00/Annually		Scheduled Days:  245		Target Openings:  1
  Job Description:  Show/Hide
License and Certification Qualifications: None required.

Education Qualifications: High school diploma or equivalent required. Bachelor's degree in related field preferred.

Experience Qualifications: Three years of payroll, HR, administrative, and/or accounting experience required.

Skills Qualifications: Ability to write reports and business correspondence; ability to apply mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations; ability to solve practical problems; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form; ability to utilize Microsoft Outlook, PeopleSoft, and Microsoft applications at an advanced level; ability to exercise independent judgment; and ability to communicate with others in an effective and tactful manner.

Primary Responsibilities: Responsible for maintaining and supporting the Gwinnett Retirement System (GRS) payroll processes, meeting the issued deadlines for retiree and long-term disability (LTD) payrolls, and providing assistance to the Lead Financial Systems Specialist and other GRS staff.

1. Provide support to the Lead Financial Systems Specialist in implementing GRS plan initiatives.
a. Possess ability to successfully operate PeopleSoft programs and tables.
b. Possess knowledge of all areas of GRS payroll.

2. Process all GRS payroll actions.
a. Run final calculations and pull pay schedules for all retirees added to GRS payroll
b. Key all maintenance on GRS payroll with accuracy and speed.    
c. Maintain accurate participant data in GRS systems.
d. Monitor and audit GRS payroll monthly activities for accuracy.
e. Work with GRS staff to meet all payroll schedules.

3. Process all GRS optional benefit changes.
a. Produce and audit reports and queries to verify and ensure retirees are enrolled in correct benefits with accurate deductions.
b. Complete monthly optional benefit reconciliation and resolve any issues.
c. Address retiree concerns and work with necessary internal and external parties to resolve issues.
d. Act as liaison between GRS/retirees and benefit vendors.

4. Manage GRS deceased monitoring process
a. Monitor and process deaths of GRS participants
b. Coordinate with necessary internal departments and external vendors to develop an efficient deceased monitoring system to securely receive notification of deaths.
c. Continuously review death monitoring system to ensure process is fully functional and completed timely.
d. Continuously maintain and improve deceased monitoring system.
e. Generate, process, and audit death file

5. Serve as primary contact for GRS terminated vested participants
a. Process projection and retirement requests from terminated vested participants
b. Determine eligibility, run retirement projections, and communicate retirement benefit options.
c. Process all approved Terminated Vested Immediate GRS retirement benefits for payment.
d. Run Terminated Vested Normal Retirement Age process.

6. Record maintenance
a. Scan all GRS Payroll documents into electronic records system
b. Verify accuracy of scanned documents.

7. Receive and process incoming telephone calls, mail, and e-mail.
a. Manage the Gwinnett Retirement System Financial Systems primary telephone line
b. Manage the Gwinnett Retirement System Financial Systems e-mail box.
c. Research, review, and respond to inquiries in an accurate and timely manner.

8. Assist with new projects as assigned.

9. Perform other duties as assigned.

Physical Demands:
While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to finger, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.




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