Farmington High School is sekking an experienced Secretary II for the School Counseling Office
This posititon is Full Time, Full Year, 7 hours per day with an unpaid lunch. Benefits include health insurance, 401a defined contribution plan, paid sick , vacation and holiday time.
GENERAL DESCRIPTION:
The Secretary II provides direction in secretarial and basic office procedure skills to direct and maintain work flow in the office assigned. This service includes the processing of assignments and completion of reports on a timely basis, independent of supervision. To complete the assignment, the Secretary II must interpret, analyze and edit information data or communications, sometimes confidential in nature. Knowledge of Google Suite of tools, SchooLinks, CT SEDs, Powerschool, Papervision and the college application process preferred.
The ability to work within assignment deadlines, sometimes under pressure, is a requirement of this position.
QUALIFICATIONS:
Candidate should have a high school diploma; Associates degree or equivalent job experience preferred.
Candidate should demonstrate ability to word process at 65 words per minute
Candidate should demonstrate ability to file in both alphabetic and numeric filing systems
Candidate should demonstrate ability to operate a computer, a calculator, copying equipment, and other equipment required to complete job assignments
Candidate should demonstrate ability to perform intermediate level word processing, spreadsheet, database, publication and presentation computer programs effectively in work assignments
Familiarity with Google Suite of tools, SchooLinks, CT SEDs, Powerschool, Papervision and the college application process
SALARY: $30.52 - $34.41 per hour depending on experience (per FPSEU contract)
7 hours per day (not including unpaid lunch), full year
STARTING DATE: Anticipated July 1, 2025
DUTIES AND RESPONSIBILITIES:
1. Administrative Assistance
Managing the workflow associated with the FHS School Counseling Office
Coordinating all office functions associated with the School Counseling Office
Working with confidential and sensitive information in an appropriate manner
2. Office Support and Coordination
Supporting the School Counseling Department leader, performing any related tasks and duties, as assigned
Supporting the Counseling Office team, including counselors, psychologists, and social workers
Creating, maintaining, managing, distributing and archiving student academic records
Creating and maintaining office files and copies
Supporting students and parents with questions, i.e. 504s, registrations and withdrawals, appointments, working papers, etc.
Coordinating, scheduling, and processing all 504 meetings and documentation
Scheduling and coordinating Google invitations for annual individual counseling meetings for all 10 through 12th graders and their parents/guardians
Coordinating and supporting developmental counseling lesson schedules, college representative visits, and the college fair
Collecting, analyzing and processing data for graduation, post-graduation and district reports
Maintaining monthly mobility reports, processing transcript requests, education verification requests, tax letters, Social Security papers, etc.
Facilitating communications via ParentSquare
3. Financials
4. Other Responsibilities as Necessary and Assigned.
It is the policy of the Farmington Board of Education that no person shall be excluded from participation in, denied the benefits of, or otherwise discriminated against under any program, including employment, on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, past/present history of mental disorder, learning disability and/or physical disability. Questions concerning Title IV or Title XI compliance should be directed to: Veronica Ruzek, 1 Monteith Drive, Farmington, CT 06032 860-673-8270. Questions concerning Section 504 compliance should be directed to: Dr. Wendy Shepard-Banish,1 Monteith Drive, Farmington, CT 06032 860-677-1791.