Frontline Applicant Tracking - Stratford Public Schools

Openings as of 3/29/2025
Secretarial/Clerical

Secretary for Attendance, Guidance and Department Heads

JobID: 7910

Position Type:
  Secretarial/Clerical/Secretary - School Year


Date Posted:
  3/7/2025


Location:
  Stratford High School


Date Available:
  03/24/2025


Closing Date:
  03/12/2025


  Secretary for Attendance, Guidance & Department Heads (High School)
 
Supervisor:              Building Administration
 
Purpose:                  Supports and complements the goals and vision of the Board of Education through the promotion of excellent secretarial and administrative service.
 

Scope:
 
The Secretary will have responsibilities encompassing Department Head, Guidance, and Attendance support and other responsibilities as assigned by the Principal.  The incumbent will be responsible for providing exceptional secretarial support as well as organizing, coordinating, and maintaining records and data as defined by the Supervisor(s).
 
Responsibilities:
• Effectively handles incoming telephone calls and voicemail including, but not limited to, screening, responding to, and directing calls in a timely manner
• Provides secretarial support including typing various correspondence and other communications related to the position, as required
• Maintains effective office operations
• Performs various copying duties as requested by Department Heads, Guidance, or Administration
• Works on special clerical projects e.g. transition planning booklet, underclassman awards, etc., as required
• Performs word processing, faxing, proofreading, photocopying, filing, and records management
• Prepares PPT/IEP notices and announcements and all aspects of mailing out notices, as required
• Assists counselors with Naviance input, as required
• All other duties as assigned by supervisor(s) / administrator(s)
Attendance:
 
• All aspects of attendance including running attendance reports and receiving tardy students, maintaining attendance voicemail and placing follow-up calls
• Runs teacher period-by-period report and enters substitute period attendance
• Track suspensions/detentions/homebound/field trips and notify all involved
• Field trip notices
• Announcements - during and after school using School Messenger
• Participate in weekly BARC meeting with Attendance Committee
Department Head Responsibilities:
• Identifies, executes and manages deadlines, action items, and related schedules which ensure timely processing of required actions per Department Heads
• Assists Department Heads in coordinating events and projects
• Performs ordering and receiving of supplies via purchase order management system and maintains inventory of supplies as related to position
 Skill Requirements: 
• Ability to identify, prioritize and complete multiple projects on-time and within required deadlines
• Ability to communicate effectively with all organizational levels
• Demonstrated proficiency using Microsoft Office Suite, Google Office Suite, ALIO Software and willingness to learn and increase proficiency in necessary software systems, in accordance with job demands
• Proficiency with email software package, including creating contacts, groups, and calendar entries
• Ability to function effectively with minimal supervision (Self-directed, organized, and detail-oriented)
• Excellent communication and interpersonal skills; Ability to work well with colleagues.
 Qualification Requirements: 
• High School Diploma required.  Associate Degree preferred.
• 1-3 years solid business office experience preferred.
• Demonstrated success working in a time-sensitive environment requiring minimal direction.
 Compensation: 
• The salary for this position is determined in accordance with the provisions of the current Stratford Association of Educational Secretaries contract.
• School-year Position
• Grade 10;  1.0 FTE
  


Attachment(s):
• Job Description



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