Frontline Applicant Tracking - Suffolk Public Schools

Openings as of 4/11/2025

Administrative Assistant I - Supervisor/Coordinator (Teaching and Learning Dept)

JobID: 5934

Position Type:
  Clerical/Administrative Assistant:  Admin


Date Posted:
  4/8/2025


Location:
  School Administrative Offices


Closing Date:
  Open Until Filled


  Additional Information:  Show/Hide
Administrative Assistant I - Supervisor/Coordinator (Teaching and Learning Department)

Salary:  $38,043 - 48,797
                    
GENERAL DEFINITION AND CONDITIONS OF WORK

Performs intermediate clerical work performing a variety of secretarial and clerical tasks in an office environment; does related work as required.  Work is performed under the regular supervision of a coordinator, department director or assistant superintendent.

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects, and some light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work requires climbing, stooping, kneeling, crouching, reaching, pushing, pulling, lifting, fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

ESSENTIAL FUNCTIONS/TYPICAL TASKS

This position description is not intended to be an exhaustive list of all duties, knowledge or skills associated with    Serving as confidential secretary to a school division executive such as an assistant superintendent, coordinator or department director; processing incoming mail, telephone calls and visitors; preparing and maintaining detailed and complex records and files.   Types general correspondence, memoranda, reports, schedules, contracts, purchase orders and other materials from rough draft, copy, marginal notes or verbal instruction; Responds to inquiries about programs, qualifications, procedures and policies; Maintains appointment calendar; schedules appointments and meetings; notifies appropriate parties regarding upcoming meetings; Prepares for and attends meetings; gathers components and accurately records information; Disburses copies of reports as required; Checks and reviews a variety of data for accuracy, completeness and conformance to established standards and procedures; Processes requisitions, vouchers and invoices; Collects and prepares data for records and reports; Maintains computerized records and generates appropriate reports; Makes arithmetical calculations; requisitions supplies and materials for department; Receives, sorts and processes mail; Operates standard office, word processing and data entry equipment; Performs related tasks as required.   Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.

KNOWLEDGE, SKILLS AND ABILITIES

General knowledge of standard office practices, procedures, equipment and secretarial techniques; thorough knowledge of business English, spelling and arithmetic; thorough knowledge of agency programs and policies; ability to type accurately and at a reasonable rate of speed; ability to make arithmetical calculations; ability to meet the public effectively; ability to establish and maintain effective working relationships with associates, students and the general public; ability to follow oral and written instructions.

EDUCATION AND EXPERIENCE

Any combination of education and experience equivalent to graduation from high school including or supplemented by courses in typing and some clerical and secretarial experience.

FLSA STATUS

Non-exempt

AA/EOE STATEMENT

This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, or national origin.
 
 





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Openings as of 4/11/2025

ACCOUNTING TECHNICIAN II (Benefits)

JobID: 5941

Position Type:
  Finance


Date Posted:
  4/10/2025


Location:
  School Administrative Offices


Closing Date:
  Until Filled


  Additional Information:  Show/Hide

ACCOUNTING TECHNICIAN II  (Benefits)

Salary Range:  $59,030 - $75,712

GENERAL DEFINITION AND CONDITIONS OF WORK
                    
Performs intermediate technical work involving the preparation and maintenance of fiscal or related records; does related work as required.  Work is performed under the regular supervision of the Coordinator I - Benefits and Employee Wellness.
                    
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires reaching, grasping and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

ESSENTIAL FUNCTIONS/TYPICAL TASKS
This position description is not intended to be an exhaustive list of all duties, knowledge or skills associated with:
 
• Follows confidentiality protocol to ensure that all staff data is held in confidence and in compliance with HIPAA;

• Ensures that employee records are secure, maintained, and accurate within the payroll system and other reporting as requested;

• Ensures compliance with district policies, state and federal regulations, payroll protocol, COBRA, Virginia Retirement System (VRS), and 1095 Affordable Care Act (ACA) related to benefits;

• Demonstrates strong attention to detail, effective time management, and the ability to prioritize tasks in a well-organized manner while consistently meeting established deadlines;

• Collects and analyzes data for accuracy;

• Able to work independently and as a part of a team;

• Performs basic technical skills with MS Excel functions related to payroll processing and benefit balancing;

• Performs basic MS Word tasks such as mail merges and letter writing;

• Uses Google Suite for collaborative tasks;

• Assists Benefits Coordinator in open enrollment planning, benefits book creation, and overall program execution;

• Assists in other tasks related to the Benefits/Wellness Department such as sending mailers, packaging, promoting, filing, newsletter creation, assists in district wide planning of events;

• Maintains and manages retiree data throughout the year to support actuarial processing and reporting;

• Displays interpersonal skills, adaptability with clear/concise communication skills both written and verbal;

• Reconciles benefit deductions each payroll and makes necessary adjustments within the payroll system; completes required reporting as set by the Benefits Coordinator in conjunction with the finance/payroll departments;

• Serves as a point of contact for the contracted enrollment broker;

• Willing to participate in professional development and other training as assigned;

• Other duties as assigned;
Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.

KNOWLEDGE, SKILLS AND ABILITIES
General knowledge of the accounting systems and procedures; general knowledge of bookkeeping terminology and methods; general knowledge of standard office procedures, practices and equipment; general knowledge of routine accounting principles; skill in the use of computer equipment and proficiency in use of Microsoft suite as well as Google suite software; ability to maintain financial records accurately and to prepare reports and statements; ability to make arithmetical computations quickly and accurately; ability to establish and maintain effective working relationships with staff members, vendors, and the general public.

 EDUCATION AND EXPERIENCE
Any combination of education and experience equivalent to graduation from high school supplemented by course work in accounting and some experience in accounts payable work.  Associates Degree or higher, benefit certifications, payroll processing experience, basic Google Suite knowledge, and/or knowledge of benefits systems preferred.

FLSA Status:       Non-exempt
 





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Openings as of 4/11/2025

ACCOUNTING TECHNICIAN II (PAYROLL)

JobID: 5807

Position Type:
  Finance


Date Posted:
  2/3/2025


Location:
  School Administrative Offices


Closing Date:
  Open Until Filled


  Additional Information:  Show/Hide
                  
ACCOUNTING TECHNICIAN II (PAYROLL)

GENERAL DEFINITION AND CONDITIONS OF WORK   Performs difficult technical work in the processing of the payroll and employee deductions; does related work as required. Work is performed under the regular supervision of the Supervisor/Coordinator of Finance.

ESSENTIAL FUNCTIONS/TYPICAL TASKS   This position description is not intended to be an exhaustive list of all duties, knowledge or skills associated with:  Preparing and maintaining payroll and related records and files; preparing reports.   Preparing and maintaining payroll and related records and files; preparing reports. Processes semi-monthly payroll; inputs new contracts, pay changes, transfers, resignations,  encumbrances and account distributions; inputs salary supplements and stipends information for no planning period, athletics, extra curricular duties, department heads, etc.; Responsible for proration of salaries, summer pay deductions and miscellaneous pay. Responsible for payroll deductions including workers’ compensation docks, garnishments, child support, tax liens, bankruptcy deductions, tax withholdings, etc.; Responsible for extended leave payroll calculations for FMLA Prepares a variety of spreadsheets used for payroll verification;  Meets with new hires; explains payroll procedures when required;  Prepares federal and state electronic transmittal of funds; prepares, maintains and generates a varietyof required reports, forms and spreadsheets; Prepares quarterly taxes and unemployment required reports, forms and spreadsheets; Prepares quarterly taxes and unemployment required reports, forms and spreadsheets; Prepares complex computer reports used to project and analyze expenditures and proposals;  Works with Senior Accountants regarding general ledger and all journal entries; Assists and prepares information for auditors; Prepares and maintains employees’ use of school board vehicle benefit tax and group life insurance benefit tax; Works with all Financial Software including Microsoft, Google, Frontline and Alio; Responsible for processing and reconciling all docks resulting from leave shortages and leave without pay. Works with Virginia Short Term Disability and Long Term as related to VRS Hybrid; Works closely with the Chief Financial Officer regarding salary scales; Assists with balancing with the Supervisor/Coordinator for month and Year end; Performs related tasks as required and assigned.? Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.

KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of the school payroll system and benefit program administration; thorough knowledge of bookkeeping terminology and methods; general knowledge of accounting theory and principles, and their application to the accounting transactions of the area assigned; general knowledge of standard office procedures, practices and equipment; skill in the use of computer equipment; ability to establish and maintain effective working relationships with associates and the general public; ability to follow detailed and written instructions; ability to prepare complex financial records and reports.

EDUCATION AND EXPERIENCE Any combination of education and experience equivalent to graduation from high school supplemented by course work in bookkeeping and accounting and considerable experience involving the maintenance of payroll and financial records.

AA/EOE STATEMENT This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, or national origin.

FLSA STATUS Non-Exempt

This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, or national origin.

Terms of Employment Salary Range:   59,030-75,712





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Openings as of 4/11/2025

Safety Monitor (Grant Funded Through June 2026)

JobID: 5718

Position Type:
  Student Safety and Monitoring/Security Monitor


Date Posted:
  10/22/2024


Location:
  School Administrative Offices


Closing Date:
  UNTIL FILLED


  Additional Information:  Show/Hide
POSITION:  Safety Monitor (GRANT FUNDED THROUGH JUNE 2026)
SALARY:     $21,600 - $27,707


GENERAL DEFINITION AND CONDITIONS OF WORK:
Performs intermediate paraprofessional work monitoring the behavior of students and building safety.  Does related work as required.  Work is performed under the regular supervision of the principal.

This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects, and some medium work requiring the exertion of 50 pounds of force occasionally, up to 20 pounds of force frequently, and up to 10 pounds of force constantly to move objects; work requires stopping, kneeling, reaching, standing, walking, pushing, pulling, lifting; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is subject to inside and outside environmental conditions, and noise.


ESSSENTIAL FUNCTIONS/TYPICAL TASKS:
This position description is not intended to be an exhaustive list of all duties, knowledge or skills associated with 
 
• Maintains safe and orderly environment of the school campus

• Monitors front entrance access

• Maintains visitor log, checks IDs, issues visitor passes, cameras

• Monitors restrooms, halls, restrooms throughout the day

• Ensures that all exit doors are locked at all times

• Reports school violations to administration

• Assists administration with safety drills and crisis situations

• Agree to attend formal training on school security

• Assist with evening sports events

• Other duties as assigned by the principal or supervisor as deemed appropriate

• Responsible for covering vacant safety monitor and S3 positions
   
 
Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.
 
KNOWLEDGE, SKILLS, AND ABILITIES:
• General knowledge of the practices concerning rules and regulations, and appropriate methods of dealing with misconduct;
• Ability to deal effectively with students and teachers;
• Ability to recognize and identify activities or situations which have or may become a problem or emergency requiring immediate attention;
• Ability to understand and follow oral and written instructions;
• Ability to establish and maintain effective working relationships with teachers, parents, students and the general public. 
 
Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.

EDUCATION AND EXPERIENCE:
• High school diploma or equivalent
• Ability to work effectively with school staff, students and parents
• Experience in security related work preferred
• Basic computer skills
FLSA STATUS
Non-Exempt

AA/EOE STATEMENT
This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age disability, or national origin.
 




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