Frontline Applicant Tracking - River Trails School District 26

Openings as of 3/15/2025

Bookkeeping - Account Payable Specialist

JobID: 791

Position Type:
  Secretarial/Clerical/Accounts Payable


Date Posted:
  1/23/2025


Location:
  Administration Center


Date Available:
  when filled


Closing Date:
  when filled


  
JOB DESCRIPTION  
 
TITLE:  Bookkeeping-Accounts Payable Specialist 
 
REPORTS TO: Assistant Superintendent for Business  
 
JOB GOAL: To assist in the administration of the district’s business affairs. 
 
QUALIFICATIONS:  
 
           
 
1. Bachelor’s degree in accounting or business related field preferred.

2. Bookkeeping experience in a school district business office or other similar experience is desirable. 

3. Technology proficient, including Microsoft, Google Suite, and in house accounting software. 

4. Experience and/or background with business and accounting procedures. 

5. Strong attention to detail. 
 
PERFORMANCE RESPONSIBILITIES:  
 
Purchasing:
 
1. Process requisitions to generate purchase orders and encumber departmental budgets. 

2. Maintain vendor files for all district payments.
 
Accounts Payable:
 
1. Enter and process invoices weekly, after verifying that materials have been received before issuing payment authorization from the appropriate Administrator and the Assistant Superintendent for Business. 

2. Research vendor statements for payments of reported outstanding balances: contact vendors if necessary

3. Process all reimbursements to District 26 employees and Board members.

4. Prepare and send weekly payable reports to District 26 School Board for approval. 

5. Process and mail checks following approval from the Finance Committee Chairman. Upload virtual payments through a processing portal.

6. Process credit applications for new vendors.

7. Manage IRS 1099, related IRS reports and payments made for services.

8. Process payments and maintain bank account records for the Activity Fund.  
 
Accounts Receivable:
 
1. Process deposits for district bank accounts and activity funds, maintaining records. 

2. Create invoices as needed, for special client relationships.  
 
Financial Reporting:
 
1. Prepare all monthly financial reports for Assistant Superintendent for Business.

2. Review General Ledger revenue, expenditures, and fund balances for accuracy.

3. Monitor department budgets for differentials.

4. Record details of school financial transactions and make appropriate journal entries. 

5. Assist in the preparation of the district budget and all budget documents.  

6. Work with the Township Treasurer to answer questions on bank account reconciliations.

7. Prepare reports and answer FOIA requests and prepare Annual Statement of Affairs and submit to ISBE.
 
Audit:
 
1. Assist in gathering and maintaining information necessary for the district’s annual audits. 

2. Research and respond to audit inquiries from federal, state, and local governmental entities.  
 
Databases and Programs:
 
1. Maintain district financial and activity fund databases, including virtual payment systems through Corpay.

2. Coordinate Pcard program, Amazon for Business program, and SAM.gov Federal System for Award Management. 
 
Grant and Special Services Reporting:
 
1. Complete budget, expenditure and claims reporting for the federal and state programs and grants.

2. Prepare Medicaid claims and essential Special Services reports, including IDEA Excess Cost, cost calculation worksheets and Maintenance of Effort reports.

3. Act as backup on special education reporting, learning, and assisting with all special education reporting functions as directed. 
 
General Responsibilities:
 
1. Access to and assistance with confidential district information, including student fees, employee benefits, retiree post-employment stipends, legal and other invoices.  

2. Maintain a high level of ethical behavior and confidentiality.  

3. Participate in professional growth and skill  development.  

4. Implement the district’s Health and Accident/Injury Procedures and Blood borne  Pathogens Exposure Control Plan.

5. Implement the District’s Risk Management Policy to ensure that statutory and common law health and safety rights are extended to all visitors, employees, and students, and to provide careful supervision and protection of all District real and personal property. 

6. Perform other duties as directed by the Administration. 
 
TERMS OF EMPLOYMENT:  
 
Twelve month position. Salary to be determined by the Board. 
 
CONTRACT AND COMPENSATION
 
• 12 Month 

• The starting salary is $50,000 pending education and experience. 

• Board paid employee HMO medical insurance

• Board paid employee dental insurance

• 15 paid holidays

• 12 sick days

• 4 personal days

• 5 vacation days Year 1, 10 vacation days Years 2-5





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