Frontline Applicant Tracking - Madison County School District

Openings as of 4/1/2025
Secretarial/Clerical

CTAE Secretary- Madison County High School

JobID: 717

Position Type:
  Secretarial/Clerical/Secretary


Date Posted:
  2/27/2025


Location:
  Madison County High School


Date Available:
  To Be Determined


Closing Date:
  Until Filled


  Additional Information:  Show/Hide

NOTE:  ALL VACANCY POSTINGS ARE PENDING UNTIL BOARD APPROVED.
 
Position is full-time; 8 hours per day; 200 days per year
Position:                          
• Career, Technical, and Agriculture Education Receptionist/Secretary, Madison County High School. This position is a full-time, 200 day position.
 
 
Qualifications:                 
 
•   As a minimum, applicants must possess a high school diploma.
•   Applicants must have excellent communication skills.
•   Applicants must be familiar with use of multi-line telephones; have experience with student data management systems; be proficient in Microsoft Office programs, such as Word and Excel; possess excellent interpersonal            skills and organizational abilities; be proficient in filing, records maintenance, and internet usage.
•   Bookkeeping training and experience preferred.
 
 
Responsibilities:             
 
• Maintain school financial and inventory records in compliance with system guidelines and state and federal grant requirements.
• Process and ensure fulfillment of CTAE purchase orders for supplies, equipment, and trips.
• Assist CTAE faculty members with the arrangement of travel plans.
• Conduct tasks and assignments associated with administrative support functions in areas such as: personnel, budget, bookkeeping, inventory, and facilities management.
• Monitors the Broad River CCA entrance and ensures school security/visitor guidelines are followed.
• Manages the time and resources of the position to maximize efficiency, promotes positive community, staff and student relationships, and works effectively with office personnel.
• Perform other duties as assigned by supervisor/supervisors





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Openings as of 4/1/2025
Secretarial/Clerical

Student Services Secretary: Madison County Schools

JobID: 727

Position Type:
  Secretarial/Clerical/Secretary


Date Posted:
  3/17/2025


Location:
  Special Education


Date Available:
  07/15/2025


Closing Date:
  until filled


  Additional Information:  Show/Hide

TITLE:  Special Education Secretary/Compliance Specialist
 
Position is full time; 8 hours per day; 210 days per year
 
QUALIFICATION: 
 
High school diploma required; college experience preferred; General clerical skills such as typing, Excel experience, filing, computer literacy, and knowledge of basic office machines necessary.
 
Excellent verbal and written communication skills along with the ability to be a team player is required. Must be able to follow instructions quickly and accurately as assigned.
 REPORTS TO: Special Education Director
PERFORMANCE RESPONSIBILITIES:
 
1. Provide support to the Special Education Director and office staff, generate reports and work with data that requires confidentiality.

2. Be proficient at record keeping, filing and telephone communication. Create an efficient and inviting environment.

3. Responsible for Medicaid reimbursement process.

4. PCG-Medicaid- staff pool list and submission of calendar.

5. Maintain time clock-leave and weekly timesheets.

6. Assist in the preparation of the annual budget.

7. Process purchase orders and maintain accurate paper trail on all transactions for auditing purposes and accurate/current account balances on each fund.

8. GO-IEP support for Student services.

9. Submit RESA referrals for OT, PT, Vision, & Audiology to shared services

10. Complete due process checklist for Special education paperwork.

11. Maintain and create Special education files.

12. Upload documents as needed into GO-IEP.

13. Handle all record requests that are received in the Special Education office and keep updated documentation of sent records.

14. Perform other duties as assigned by supervisor/supervisors.





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