Frontline Applicant Tracking - Independence School District

Openings as of 3/29/2025
Secretarial/Clerical

Office Clerk - Split between Cassell Park and Three Trails

JobID: 3934

Position Type:
  Secretarial/Clerical/Office Clerk


Date Posted:
  3/12/2025


Location:
  580-Three Trails Elementary


Date Available:
  24-25 school year


  Additional Information:  Show/Hide
Level 1 - 10-month - full-time split between Cassell Park and Three Trails
Qualifications:
• Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training preferred
• Experience as a receptionist or secretary preferred
• Computer skills and/or experience required
• Typing and/or keyboarding skills required
• Working knowledge of standard office machines required
• Communication and interpersonal skills
• Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position
• Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable
 
Fair Labor Standards Act Status:  Non-Exempt
 
Reports to:
Building Principal, Department Administrator/Supervisor
 
Job Goal:
Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District’s educational program and students’ success.
 
Performance Responsibilities for Office Clerks:
• Performs various office management tasks
• Operates computers, copiers, office machinery and equipment with a high degree of skill.
• Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned
• Performs duties to achieve high levels of customer service
  1. Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
  2. Deals courteously with visitors, parents, students, and staff
  3. Cooperative, flexible and shows good judgement/discretion in interpersonal interactions
  4. Represents self, school and District positively
• Responds in a timely manner to informational requests
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
• Demonstrates good safety practices and adheres to all District rules, regulations, and policies
• Performs other duties as assigned in order to carry out functions of the office
 
 
 
Terms of Employment:
Office Clerks will be employed for nine, ten, eleven, or twelve month positions.  The salary and work year will be established annually by the Board of Education.
 
Evaluation:
Performance of this job will be evaluated by the immediate supervisor, using the Independence School District Performance Based Evaluation – Office Personnel.


Attachment(s):
• FY25 Office Personnel.pdf



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Openings as of 3/29/2025
Secretarial/Clerical

Payroll Clerk

JobID: 3940

Position Type:
  Secretarial/Clerical/Payroll


Date Posted:
  3/19/2025


Location:
  100-Central Office


Date Available:
  24-25 School Year


  Additional Information:  Show/Hide
Level 6
12 Months
Qualifications:
• Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to payroll and benefits preferred
• Strong interpersonal and communication skills (written and verbal)
• Knowledge of data management systems and processes
• Ability to document work in progress
• Experience in payroll preferred
• Advanced computer skills and/or experience required, particularly in Microsoft Office products
• Typing and/or keyboarding skills required
• Ten-key by touch skills required
• Working knowledge of standard office machines required
• Strong knowledge of federal and state regulations
• Decision-making, problem-solving, and analytical skills
• Detail oriented
• Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable
 
Fair Labor Standard Act Status:  Non-Exempt
 
Reports to:
Director of Business/Benefits
Department Supervisor(s)
 
Job Goal:
Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District’s educational program and student’s success.
 
Performance Responsibilities for District Office Personnel:
• Performs various office management tasks
• Operates computers, copiers, ten-key adding machines, office machinery and equipment with a high degree of skill
• Maintains files/records, confidential and general correspondence, memos, statistical data, reports and other office forms as assigned
• Performs duties to achieve high levels of customer service
  1. Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel.
  2. Deals courteously with visitors, parents, students and staff.
  3. Cooperative, flexible and shows good judgement/discretion in interpersonal interactions
  4. Represents self, school and District positively
• Responds in a timely manner to informational requests
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
• Demonstrates good safety practices and adheres to all District rules, regulations and policies
• Performs other duties as assigned in order to carry out functions of the office
 
Performance Responsibilities for Payroll Specialist:
The following responsibilities may be included for this position:
• Prepares accurate financial records.
• Enters and maintains employee information into the employee database system.
• Documents and shares payroll information needed for cash flow purposes.
• Assists in coordinating payroll processes between departments throughout district.
• Processes payroll including regular pay, exception pay and timecard pay.
• Prints payroll checks.
• Processes direct deposit.
• Processes all tax payments.
• Processes retirement payments and balances OASIS database.
• Processes garnishments.
• Processes all payroll vendor invoices except for benefit plans.
• Prepares and files W2s, quarterly taxes, retirement and other required withholding reporting.
• Reconciles all payroll liability accounts.
• Maintains calendar of payroll periods and required payroll reporting.
• Serves as the primary contact for accounting software regarding payroll processes.
• Assists in salary projections for budgeting.
• Trains and assists secretaries and other District personnel regarding payroll procedures and timecard completion.
• Monitors compliance with Board of Education policy and administrative procedures regarding payroll.
• Performs other responsibilities as necessary to carry out the functions of the office.
 
Terms of Employment:
Payroll Specialist will be employed for twelve month position. The salary and work year will be established annually by the Board of Education.
 
Evaluation:
Performance of this job will be evaluated by the immediate supervisor using the Independence School District Performance Based Evaluation – Office Personnel.


Attachment(s):
• FY25 Office Personnel.pdf



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Openings as of 3/29/2025
Secretarial/Clerical

Building Secretary - Early Education

JobID: 3917

Position Type:
  Secretarial/Clerical/Secretary-Bldg Bk/Secretary


Date Posted:
  3/3/2025


Location:
  595-Sunshine Center


Date Available:
  24-25 school year


  Additional Information:  Show/Hide
12-Months
Level 2

Qualifications:
• Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training preferred
• Experience as a receptionist or secretary preferred
• Computer skills and/or experience required
• Typing and/or keyboarding skills required
• Working knowledge of standard office machines required
• Communication and interpersonal skills that can achieve high levels of customer satisfaction
• Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position
• Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable
 
Fair Labor Standards Act Status:  Non-Exempt
 
Reports to:
Building Principal/Department Supervisor
 
Job Goal:
Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District’s educational program and students’ success.
 
Performance Responsibilities for District Office Personnel:
• Performs various office management tasks
• Operates computers, copiers, office machinery and equipment with a high degree of skill
• Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned
• Performs duties to achieve high levels of customer service
  1. Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
  2. Deals courteously with visitors, parents, students, and staff
  3. Cooperative, flexible and shows good judgement/discretion in interpersonal interactions
  4. Represents self, school and District positively
• Responds in a timely manner to informational requests
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
• Demonstrates good safety practices and adheres to all District rules, regulations, and policies
• Performs other duties as assigned in order to carry out functions of the office
 
Performance Responsibilities for School/Building Secretary:
The following responsibilities may be included for this position:
• Prepares monthly school reports, as required
• Prepares school report cards for printing and distribution
• Collects and records activity fees and payments
• Coordinates information for school/building activities
• Enters data into computer databases
• Assists with the enrollment of students
• Maintains and updates student records and files
• Collects, complies, and enters student data, payroll, time sheets, and other record-keeping data into computer databases
• Maintains student and employee files
• Greets students, parents, and guests warmly; functions as an ambassador for ISD
• Answers telephones, transfers calls, and takes messages
• Performs secretarial duties, such as typing correspondence, opening mail, ordering supplies, etc.
• Maintains calendars
• Performs other responsibilities as necessary to carry out the functions of the office
 
Terms of Employment:
School/Building Secretaries will be employed for ten, eleven, or twelve month positions.  The salary and work year will be established annually by the Board of Education.
 
Evaluation:
Performance of this job will be evaluated by the immediate supervisor, using the Independence School District Performance Based Evaluation – Office Personnel.
 
 


Attachment(s):
• FY25 Office Personnel.pdf



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Print Version

Openings as of 3/29/2025
Secretarial/Clerical

District Department Secretary - Business Office

JobID: 3918

Position Type:
  Secretarial/Clerical/Secretary-District


Date Posted:
  3/4/2025


Location:
  100-Central Office


Date Available:
  24-25 School Year


  Additional Information:  Show/Hide
Qualifications:
• Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training preferred
• Minimum of five (5) years educational office personnel experience or experience in a specialized field and/or a degree in the appropriate field required
• Computer skills and/or experience required
• Typing and/or keyboarding skills required
• Working knowledge of standard office machines required
• Communication and interpersonal skills
• Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position
• Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable
 
Fair Labor Standards Act Status:  Non-Exempt
 
Reports to: 
Office/Department Administrator
 
Job Goal:
Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District’s educational program and students’ success.
 
Performance Responsibilities for District Office Personnel:
• Performs various office management tasks
• Operates computers, copiers, office machinery and equipment with a high degree of skill
• Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned
• Performs duties to achieve high levels of customer service
  1. Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
  2. Deals courteously with visitors, parents, students, and staff
  3. Cooperative, flexible and shows good judgement/discretion in interpersonal interactions
  4. Represents self, school and District positively
• Responds in a timely manner to informational requests
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
• Demonstrates good safety practices and adheres to all District rules, regulations and policies
• Performs other duties as assigned in order to carry out functions of the office
 
Performance Responsibilities for District Secretary:
The following responsibilities may be included for this position:
• Performs budgetary and bookkeeping tasks
• Takes inventory and orders equipment and supplies, as needed
• Assists with the processing of accounts payable, which may include paying bills, preparing vouchers, printing checks, etc.
• Processes applications for government financial assistance
• Generates reports, as requested
• Assists in the coordination of district functions, special events, and curriculum activities
• Posts district information
• Drafts correspondence
• Assists with employment procedures, which may include gathering and reviewing employment applications, checking applicant references, scheduling interviews, preparing employment forms, and ensuring new hire paperwork is completed
• Trains clerical staff, as necessary
• Collects and ensures confidentiality of standardized tests taken by district students
• Collects, compiles, and does database entry of  information, such as student data, payroll/timesheet records, and other record-keeping data
• Maintains student and employee files
• Greets and provides information to students, parents, and guests warmly; functions as an ambassador for ISD
• Answers telephones, transfers calls, and takes messages
• Performs secretarial duties, such as typing, correspondence, opening mail, ordering supplies, etc.
• Maintains calendars
• Performs other responsibilities as necessary to carry out the functions of the office
 
Terms of Employment:
District Secretaries will be employed for eleven or twelve month positions.  The salary and work year will be established annually by the Board of Education.
 
Evaluation:
Performance of this job will be evaluated by the immediate supervisor, using the Independence School District Performance Based Evaluation – Office Personnel.


Attachment(s):
• FY25 Office Personnel.pdf



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Print Version

Openings as of 3/29/2025
Secretarial/Clerical

Principal Secretary

JobID: 3942

Position Type:
  Secretarial/Clerical/Secretary-Principal`s


Date Posted:
  3/24/2025


Location:
  430-Blackburn Elementary


Date Available:
  25-26 school year


  Additional Information:  Show/Hide
10 - Month position
Level 4

Qualifications:
• Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training preferred
• Experience as a receptionist or secretary preferred
• Computer skills and/or experience required
• Typing and/or keyboarding skills required
• Working knowledge of standard office machines required
• Communication and interpersonal skills
• Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position
• Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable
Fair Labor Standards Act Status: Non-Exempt
Reports to:
Building Principal
Job Goal:
Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District’s educational program and students’ success.
Performance Responsibilities for District Office Personnel:
• Performs various office management tasks
• Operates computers, copiers, ten-key adding machines, office machinery and equipment with a high degree of skill
• Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned.
• Performs duties to achieve high levels of customer service
                  a. Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
                  b. Deals courteously with visitors, parents, students, and staff
                  c. Cooperative, flexible and shows good judgement/discretion in interpersonal interactions
                  d. Represents self, school and District positively
• Responds in a timely manner to informational requests
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
• Demonstrates good safety practices and adheres to all District rules, regulations and policies
• Performs other duties as assigned in order to carry out functions of the office
Performance Responsibilities for Principal’s Secretary:

The following responsibilities may be included for this position:
• Performs budgetary and bookkeeping tasks, if elementary level
• Maintains general ledgers, which includes recording expenses
• Reconciles expenditure accounts and creates purchase orders, while considering budgetary constraints
• Prepares bank deposits
• Prepares monthly payroll sheets and submits to Central Office
• Takes inventory in collaboration with the school principal
• Have knowledge of all secretarial positions within building, including assistin with student enrollment and withdrawals
• Enters data into computer databases
• Generates reports, as requested
• Assists in the coordination of school functions and special events
• Sends student records to requesting transferring schools, if elementary level
• Coordinates and communicates information to students, staff, and the community
• Maintains employee and student files
• Maintains daily attendance records for students, if elementary level
• Assists the principal, as needed
• Supervises, trains and assigns duties to office personnel and student office workers
• Ensures office equipment is in working condition
• Greets students, parents, and guests warmly; functions as an ambassador for ISD
• Answers telephones, transfers calls, and takes messages
• Sorts, reads, and distributes office mail
• Performs secretarial duties, such as typing correspondence, ordering supplies, etc.
• Maintains calendars
• Performs other responsibilities as necessary to carry out the function of the office
Terms of Employment:
Principals’ Secretaries will be employed for ten, eleven, or twelve month positions. The
salary and work year will be established annually by the Board of Education.
Evaluation:
Performance of this job will be evaluated by the immediate supervisor using the
Independence School District Performance Based Evaluation – Office Personnel.
 


Attachment(s):
• FY25 Office Personnel.pdf



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Print Version

Openings as of 3/29/2025
Secretarial/Clerical

Attendance Secretary

JobID: 3941

Position Type:
  Secretarial/Clerical/Secretary-School/Building


Date Posted:
  3/20/2025


Location:
  160-William Chrisman High School


Date Available:
  24-25 School Year


  Additional Information:  Show/Hide
11-Month
Level 2

Qualifications:
• Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training preferred
• Experience as a receptionist or secretary preferred
• Computer skills and/or experience required
• Typing and/or keyboarding skills required
• Working knowledge of standard office machines required
• Communication and interpersonal skills that can achieve high levels of customer satisfaction
• Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position
• Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable
 
Fair Labor Standards Act Status:  Non-Exempt
 
Reports to:
Building Principal/Department Supervisor
 
Job Goal:
Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District’s educational program and students’ success.
 
Performance Responsibilities for District Office Personnel:
• Performs various office management tasks
• Operates computers, copiers, office machinery and equipment with a high degree of skill
• Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned
• Performs duties to achieve high levels of customer service
 
1. Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
2. Deals courteously with visitors, parents, students, and staff
3. Cooperative, flexible and shows good judgement/discretion in interpersonal interactions
4. Represents self, school and District property
 
• Responds in a timely manner to informational requests
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
• Demonstrates good safety practices and adheres to all District rules, regulations, and policies
• Performs other duties as assigned in order to carry out functions of the office
 
Performance Responsibilities for School/Building Secretary:
The following responsibilities may be included for this position:
• Prepares monthly school reports, as required
• Prepares school report cards for printing and distribution
• Collects and records activity fees and payments
• Coordinates information for school/building activities
• Enters data into computer databases
• Assists with the enrollment of students
• Maintains and updates student records and files
• Collects, complies, and enters student data, payroll, time sheets, and other record-keeping data into computer databases
• Maintains student and employee files
• Greets students, parents, and guests warmly; functions as an ambassador for ISD
• Answers telephones, transfers calls, and takes messages
• Performs secretarial duties, such as typing correspondence, opening mail, ordering supplies, etc.
• Maintains calendars
• Performs other responsibilities as necessary to carry out the functions of the office
 
Terms of Employment:
School/Building Secretaries will be employed for ten, eleven, or twelve month positions.  The salary and work year will be established annually by the Board of Education.
 
Evaluation:
Performance of this job will be evaluated by the immediate supervisor, using the Independence School District Performance Based Evaluation – Office Personnel.
 


Attachment(s):
• FY25 Office Personnel.pdf



Email To A Friend
Print Version