FLAGSTAFF UNIFIED SCHOOL DISTRICT NO. 1
DIRECTOR OF OPERATIONS
SUMMARY OF FUNCTION
The Director of Operations has oversight and responsibility of general operations, management of facilities, food services, purchasing, and transportation of students throughout the District. This role’s purpose is the managing, planning, implementation, development, direction, assessment and evaluation of the district’s operations and related activities; managing and monitoring assigned district components; providing support to the Superintendent, the Governing Board and district administration as needed. This position serves as a member of the Superintendent’s Cabinet.
APPLICATION PACKAGES MUST INCLUDE:
A complete application packet includes:- The completed administrative application,
- A cover letter, highlighting your career objectives and aspirations,
- A resume’ including background information, educational experience and achievements, and community and professional involvement.
- Three letters of recommendation written within last 12 months.
Qualifications
Qualifications include:
- Bachelor’s degree from an accredited college or university - required
Master’s degree from an accredited college or university - preferred
Emphasis in supervision, educational leadership, educational administration, business management, construction management, business administration - preferred
Experience operations or facility management or administration - required
Experience in K12 school finance and budgeting - preferred
Construction management experience - preferred
Valid Arizona Department of Public Safety IVP Fingerprint Clearance Card - required
Progressive leadership experience - required
Duties and Responsibilities by Area of Supervision
Operation Services - inclusive of the following programs and divisions: facilities, transportation, food services, safety and security, and custodial. - Establishes and maintains efficient administrative procedures to support the facility use planning and budgeting functions of the District. Including assisting principals in the planning and implementation of effective facility project management plans.
- Assists with the development and tracking of the District’s student enrollment projections in order to accurately account for staffing, budgeting, and facility use for future years.
- Responsible for the preparation and presentation of studies, analyses, and reports concerning assigned district component areas for the purpose of conveying information on issues that are critical to the effective decision making of the Superintendent, Governing Board, administration, and community.
- Performs a variety of personnel functions (e.g. interviewing, hiring, evaluating, training, staffing, scheduling, supervising, etc.) for the purpose of providing efficient departmental operations throughout the District.
- Supervises and provides leadership, direction, guidance and support to facilities, transportation, custodial, food services, safety and security, and food services.
- Participates and has oversight of meeting preparation for the District Bond Oversight Committee.
- Develops, implements, and administers comprehensive programs, policies, guidelines, and procedures related to material and contract management programs. Actively participates in the development of procurement systems that provides highly responsive services and organization that integrates with all aspects of maintenance, operations, and finance.
- Assists with the development, coordination, and implementation of contracts, agreements and/or special conditions between the District and its customers and vendors. Assists with the negotiation or renegotiation of new and existing agreements or statements of work.
- Manages the district real estate program and plans, including the existing leases, purchase agreements, and excess property utilization. Collaborates with the district general counsel in presenting the same to the Governing Board and Superintendent.
- Oversees the programs, policies, and structure related to tuition, fees, and other reimbursable units for all departments within the District.
The statement outlined in this position description is intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills that may be required.
Risk Management, Insurance and Safety- Provides direct administration and oversight of the District’s program and casualty, including legal liability. Works cooperatively with legal counsel to handle property and casualty/liability matters.
- Presents training seminars for administrators, managers, supervisors and employees on reporting procedures for work related injuries and program prevention.
- Coordinates and analyzes safety programs and implements Arizona Industrial Commission and Occupational, Safety and Health Administration rules, regulations, and reporting requirements.
- Oversees the District’s safety plans and offers recommendations for changes. Coordinates with city and county officials to plan and implement disaster procedures and drills.
- Serves on a variety of committees relating to Risk Management.
Leadership and Administration - Exhibit commitment to continuous improvement.
- Encourage and model innovative thinking and risk taking and view problems as learning opportunities.
- Remain up-to-date on state mandates and priorities as they relate to assigned responsibilities.
- Promote learning and high expectations for students and staff.
- Anticipate, manage, and resolve conflicts.
- Use a variety of communication tools and techniques to exchange information and ideas effectively.
- Demonstrate clear and effective writing, speaking, and active listening skills.
- Participate in effective budget planning and management.
- Prepare and deliver written and oral presentations to the Governing Board, staff, parents, and community groups. Attend Governing Board meetings, and facilitate meetings with staff and other stakeholders.
Skills and Abilities
- Ability to write reports and correspondence consistent with duties of this position.
Ability to communicate clearly and concisely both orally and in written form using a variety of communication techniques and tools to ensure appropriate flow of information, collaborative efforts and feedback.
Ability to read, analyze, and interpret information.
Ability to effectively present information and respond to questions, inquiries, and/or complaints.
Ability to work with the administrative team on student enrollment projections.
Ability to analyze, interpret, and communicate statistical data derived from qualitative and/or quantitative research.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to react well under pressure, handle and balance multiple demands at one time, work with frequent interruptions, and perform duties and tasks at expected levels of professionalism.
Ability to use independent judgment and demonstrates initiative to act without being asked.
Established experience and track record in successfully implementing and coordinating financial and facility improvement programs at either a school or district level.
Excellent teamwork and collaboration skills.
Working Conditions
Indoor office environment and outdoor work environment. Manages all job duties with the mobility, agility, dexterity, and focused observation it takes to meet standards of performance. Moderate to extreme environmental conditions and noise levels. Prolonged periods of standing. Exposure to fumes, chemicals and gasses. Must be able to handle stressful situations calmly and with consideration of other persons.
Physical Requirements
Work involves the performance of duties where physical exertion and movement is required to perform the aspects of the job. Assistance is available as required to perform physically demanding tasks. Work involves sitting and moving for extended periods of time, requires moving from one location to another, reaching, bending, hold and grasping objects. Verbal communication ability required.
Equipment, Aids, Tools and Materials
Uses office equipment which includes but is not limited to: computers, video projectors, white boards, and office or instructional equipment. FUSD recognizes that ever changing development of technology but expects all staff to keep abreast of changing technology opportunities and use tools and devices provided to them.
Mental Tasks
Communicates verbally and in writing. Reads. Analyze and evaluate data and reports. Develop, implement and evaluate plans. Manages own office and work environment. Promotes learning and ensures safety. Perform functions from written and oral instruction and from observing and listening to others.
THE SCHOOL DISTRICT
The Flagstaff Unified School District is recognized throughout the Southwest for its progressive educational programs and outstanding faculty. The district is one of the largest in the United States in geographic area, encompassing 4,450 square miles. The district offers the cultural stimulation of a cosmopolitan environment within a small city setting.
SALARY AND BENEFITS
The 2024-2025 salary range for the district’s Assistant Superintendent is $99,630 to $105,379, based on a twelve-month contract, consistent with Arizona law. A comprehensive fringe benefits package is also included.
APPLICATION PROCEDURE
Applications will be accepted via the Applicant Online System. Visit www.fusd1.org. Click on Human Resources and Employment Opportunities.
Out of State Applicants: FUSD will consider out of state applicants. However, please attach a current Administrator/Superintendent certificate and Fingerprint Clearance information for your state, as well as the other documents requested above.
***Missing documents may result in your application not moving forward in the process.
SELECTION PROCEDURE
The qualifications of each candidate will be evaluated by a district screening committee. Finalists selected for interviews will visit the district at their own expense.