Openings as of 3/29/2025
Secretarial/Clerical

District PEIMS Specialist

JobID: 2060

Position Type:
  Secretarial/Clerical/Data Processing


Date Posted:
  3/27/2025


Location:
  Administration Building, Bldg. B


Date Available:
  2025-2026 School Year


  Additional Information:  Show/Hide

Primary Purpose:
Monitor and audit district data in addition to coordinating the collection and reporting of district Public Education Information Management System (PEIMS) data for required admissions.   
Qualifications:
Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Ability to maintain accurate and auditable records
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing.
Understanding of grading, report cards
Understanding of attendance and discipline laws
Understanding of state and local regulations and guidelines including PEIMS, Student Attendance Accounting Handbook, and other state laws and regulations regarding student data
Proficient keyboarding and file maintenance skills
Ability to meet established deadlines
Ability to develop training materials and train staff
Ability to troubleshoot problem in application software and coding issues
Ability to build reports using variety of tools including SIS, Excel, etc.
Strong organizational, communication, and interpersonal skills
 
Experience:
Three or more years’ experience using a student management system
Experience configuring and maintaining a Student Managing System is preferred
Experience with Skyward, TREx, On Data Suite, TSDS, and Excel preferred 
Major Responsibilities and Duties:
 
Records and Reports
 
1. Stay up to date on current laws and TEA rules regarding PEIMS, attendance, enrollment, grading, discipline, etc. In order to assist campus staff, perform audits and assist with state reporting requirements by attending training evens, webinars­-, and reading materials provided by TEA.
2. Assist in the collection, integration, and formatting of all data required for PEIMS submission according to PEIMS Data Standards.
3. Work cooperatively with campus, business office, and personnel office staff to collect, organize, and format data required to submit district PEIMS data in a timely manner.
4. Run edits, reports, and verification checks on data to ensure accuracy of information.
5. Assist district and campus staff with the implementation of processes and procedures to ensure accuracy of data and compliance with laws and regulations.
6. Distribute edits and reports to appropriate staff for analysis, verification, and correction.
7. Submit complete and accurate PEIMS data in Texas Education Agency (TEA)-prescribed format to education service center (ESC) for processing using computer terminal or personal computer.
8. Verify data submitted to TEA and submit corrections in a timely manner.
9. Support campus regarding coding and student leavers, movers, and withdrawals.
10. Provide district report to central administrators as needed.
11. Maintain software such as OnDataSuite, etc.
12. Audit district data report.
13. Review reports and coding for PEIMS submissions and assist with the resolution of errors.
14. Write documentation and training materials.
15. Conduct training with staff.
16. Comply with policies established by federal and state law, State Board of Education rule, and local board policies.
17. Other duties as assigned.  
 
Training and Technical Support
 
18. Provide training and support to campuses and to business and personnel office staff responsible for processing PEIMS data.
19. Receive PEIMS-related information from ESC and TEA and disseminate to other staff in a timely manner, including updates to PEIMS Data Standards.
20. Attend all regional PEIMS workshops and disseminate information to appropriate staff.
 
Other
 
21. Comply with policies established by federal and state law, State Board of Education rule, and local board policy.
22. Compile, maintain, and file all physical and computerized reports, records, and other documents required.
23. Participate in staff development training programs to improve job performance.
24. Participate in staff meetings and special events as assigned.
25. Maintain confidentiality.
26. Be punctual in all areas.
27. Be a positive role model for all students.
28. Other duties as assigned by the supervisor.  
 
Supervisory Responsibilities:
None 
Equipment Used:
Personal computer, printer, calculator, fax machine, and copier. 
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress. Frequent district-wide travel. Ability to perform mathematical calculations. Repetitive hand motions; prolonged use of computer. Occasional prolonged and irregular hours.   

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
 




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Openings as of 3/29/2025
Secretarial/Clerical

PEIMS Clerk

JobID: 2001

Position Type:
  Secretarial/Clerical/Office Clerk


Date Posted:
  2/5/2025


Location:
  Joe C. Bean High School


Date Available:
  2025-2026 School Year


  Additional Information:  Show/Hide

Primary Purpose:
Under direct supervision, perform data entry for Public Education Information Management System (PEIMS) data and maintain student records at the campus level. Process student enrollments, transfer requests, and withdrawals for the campus.  
Qualifications:
Education/Certification:
High school diploma or GED
 
Special Knowledge/Skills:
Ability to use personal computer and software to develop spreadsheets and databases, and do word  processing
Proficient keyboarding, file maintenance and 10-key skills
Ability to meet established deadlines
Strong organizational, communication and interpersonal skills
 
Experience:
Two years data entry experience 
Major Responsibilities and Duties:
 
Records and Reports
 
1. Collect and enter PEIMS data into established database and verify accuracy of according to established procedures.
2. Prepare and print reports, including attendance reports, grades, class or personnel rosters, and end-of-semester reports or accounting reports.
3. Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
4. Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
5. Process new student records, including requesting transcripts and records from other schools, setting up cumulative folders, and entering student data into appropriate databases.
6. Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records.
7. Assist in campus office as needed.    
 
Other:
 
8. Maintain confidentiality.
9. Be punctual in all areas.
10. Maintain a positive attitude.
11. Be a positive role model for all students.
12. Participate in staff development, faculty meetings, and special events as needed.
13. All other duties as assigned by the supervisor.   
 
Supervisory Responsibilities:
None 
Equipment Used:
Personal computer or online computer terminal, printer, copier, fax machine and calculator  
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:         
Repetitive hand motions, prolonged use of computer, frequent interruptions and multitasking.
 




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Openings as of 3/29/2025
Secretarial/Clerical

Receptionist - Bilingual

JobID: 2038

Position Type:
  Secretarial/Clerical/Office Clerk


Date Posted:
  3/26/2025


Location:
  Alpha Hommel Elementary


Date Available:
  2025-2026 School Year


  Additional Information:  Show/Hide

Qualifications:
Education/Certification:
High school diploma or GED
 
Special Knowledge/Skills:
Ability to use personal computer and software to develop spreadsheets and databases, and do word processing
Proficient keyboarding, file maintenance and 10-key skills
Ability to meet established deadlines
Ability to follow written instructions
Ability to operate multi-line phone system
Basic math skills
Strong organizational, communication and interpersonal skills
Bilingual preferred
 
Experience:
One to three years secretarial and/or office experience, preferably in public education environment  
 
Major Responsibilities and Duties:
 
Records, Reports, and Correspondence
 
1. Receive and direct incoming calls, take reliable messages and route to appropriate staff.
2. Greet and direct campus visitors.
3. Assist parents in checking students in and out of school.
4. Receive, sort, and distribute mail, messages, documents and other deliveries.
5. Assist with the receipt and distribution of student materials, including homework requests.
6. Maintain visitor log and issue visitor passes.
7. Collect and enter attendance and PEIMS data into established database and verify accuracy of according to established procedures.
8. Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports or accounting reports.
9. Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
10. Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
11. Assist parents, student and faculty with questions regarding student attendance.
12. Process and transmit requests for student information and transcripts.
13. Call parents to verify student absences as needed.
14. Report all attendance problems to designated administrator.
15. Assist with the enrollment, withdrawals and transfer of students and process applicable records.
16. Assist campus administration with the preparation of reports and student data information. 
 
Other:
 
17. Maintain confidentiality.
18. Be punctual in all areas.
19. Maintain a positive attitude.
20. Be a positive role model for all students.
21. Participate in staff development, faculty meetings, and special events as needed.
22. Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
23. Maintain computerized files using personal computer, including reports, employee roster and mailing lists.
24. Provide clerical assistance as needed.
25. All other duties as assigned by the supervisor. 
 
Supervisory Responsibilities:
None.
 
Equipment Used:
Personal computer or online computer terminal, printer, copier, fax machine and calculator.  
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Repetitive hand motions, prolonged use of computer, frequent interruptions, multitasking, confidentiality, work in stressful conditions and occasionally lift 30-35 pounds.
 
Any special instructions as assigned by supervisor:
 




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