EDMONSON COUNTY PUBLIC SCHOOLS
TITLE: SCHOOL SECRETARY
PRIMARY SUPERVISOR: PRINCIPAL
QUALIFICATIONS:
1. Shall have a working knowledge of computers.
2. Shall have demonstrated people skills to indicate ability to function in a team oriented environment.
3. Shall have a high school diploma or GED Certificate as required by Kentucky law.
4. Shall have two years experience in office or secretarial responsibilities involving public contact (preferred).
JOB GOAL:
To perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in routine administrative tasks and coordinate school office activities; perform public relations and communications services for the Principal.
GENERAL DUTIES and PERFORMANCE RESPONSIBILITIES:
1. Shall determine appropriate action within clearly defined guidelines.
2. Shall present a positive image of the school to parents, and convey to them the school's genuine concern with the education, growth and development of each student.
3. Shall seek to establish friendly and cooperative partnerships between home and school.
4. Shall work to develop a positive public relationship between the school district and the community.
5. Shall carry out assignments in a timely manner without undue checking.
6. Shall react positively to directives.
7. Shall have a willingness to cooperate with the superintendent, district administrators, principals and staff.
8. Shall maintain the confidentiality, both verbally and in written form, of each student's educational records.
9. Shall strive to maintain and improve professional competence.
10. Shall take necessary precautions to protect students, equipment, materials and facilities.
11. Shall adhere to School Board of Education Policies and Procedures.
SPECIFIC DUTIES and PERFORMANCE RESPONSIBILITIES:
- Shall coordinate a variety of office activities to assist the Principal with administrative tasks.
- Shall serve as secretary to the Principal.
- Shall prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities.
- Shall compose routine correspondence independently.
- Shall prepare, type and distribute communications and minutes of meetings, as needed.
- Shall schedule appointments and meetings as requested.
- Shall receive and route mail.
- Shall train and provide work direction to clerical personnel and student workers as assigned.
- Shall monitor workflow and adjust duties to complete assignments in a timely manner as assigned.
- Shall provide information concerning school policies, procedures, actions, activities and schedules as appropriate.
- Shall maintain school calendar and serve as a coordinator of events.
- Shall collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities.
- Shall prepare and maintain related records, files and logs.
- Shall collect and account for monies collected in conjunction with school activities.
- Shall secure monies and process according to established procedures.
- Shall administer first aid to ill and injured students.
- Shall contact the nurse, parents or public safety agencies as appropriate.
- Shall assist with register, release or transfer students.
- Shall assist enrollment information and database.
- Shall operate a variety of business equipment including typewriter, calculator, copiers, computer equipment and other schools office machines.
- Shall requisition, receive, store and distribute supplies and office materials.
- Shall maintain materials and equipment inventory as assigned.
- Shall provide clerical assistance to faculty and staff as needed.
- Shall orient new and substitute teachers.
- Shall provide directions, keys and instructional materials.
- Shall assist in securing substitute staff.
- Shall perform bookkeeper duties, as assigned by the principal.
- Shall perform any other duties related to the position as assigned by the supervisor.