- Monitors and processes daily student attendance data entries in the student tracking database and maintains attendance records according to district policy. Generates a variety of attendance related reports for administrative staff and state compliance requirements. Issues timely attendance/illness letters and other correspondence providing customer service to attendance related communications. Provides substitute teacher assistance regarding attendance and general overall school lay-out and works with the Attendance Case Managers providing reports, information, and updates as needed.
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- Supports the front counter and office traffic providing assistance across a variety of topics including but not limited to early/late departures/arrivals, visitor sign in/out, and student/staff in-school contact as necessary. Facilitates general customer service assistance for staff, parents, visitors, vendors, and student questions and concerns. Answers the telephone throughout their day and is responsible for maintaining the automated calling system.
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- Maintains timely updates to the student cumulative (CUM) files and student tracking database in accordance with district policy. Coordinates and documents new student enrollment, registration process, and oversees student transfer requests in compliance with School of Choice policy. Handles documentation process of student suspensions, withdraws, and expulsions. Oversees internal transfer of student CUM Folders to and from Pupil Records.
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- Assists with the state mandated October Count through the generation of monthly and annual count reports and functioning as a contact person for the school’s October Count event.
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- Updates and generates Grade Report Cards then oversees the distribution of midterm and yearend Report Cards.
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- Prepares a variety of reports, letters, and other communications as requested by administrators and/or teachers. Perform updates to the parent communication website School Connects and conducts other clerical duties as needed.
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- Provides training, task assignment, and supervision for Office Student Aides as assigned.
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- Performs the duties of the Health Assistant and/or Work Room Assistant in their absence.
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- Prepares, compiles and submits data for annual CDE reports
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- Perform other duties as assigned.
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