Frontline Applicant Tracking - West Fargo Public Schools

Openings as of 4/24/2025
Administrative Assistant

Administrative Assistant - Registrar

JobID: 4058

Position Type:
  Administrative Assistant/Administrative Assistant


Date Posted:
  4/11/2025


Location:
  District


Closing Date:
  04/27/2025


            
Job Description Position Title: Administrative Assistant -Registrar Location: Liberty Middle School Department: Administrative Assistants Reports To: Building Principal Term: Ongoing 215-day position beginning July 21st, 2025 Schedule: Mon-Fri Approx. 7:30-4:00pm Salary: Position follows the  2024-2025 Classified Salary Schedule at B214. Starting salary begins at $18.40-$20.20/hour, based on experience. Date of last review: April 2025
 












SUMMARY: The Administrative Assistant provides administrative support for the school administration, learners, educators, parents, and the wider district community by implementing building-wide systems and district procedures and policies. The building level registrar has a focus of supporting incoming and outgoing learners, scheduling, and communication with stakeholders.
 
To Apply: Please complete the application and include three references.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty and requirement satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES: (Other duties may be assigned)
Collaboration:
• Creates a welcoming environment for visitors to school and assists with inquires.
• Assists visitors to the office building including learners, parents, substitute teachers, and paraprofessionals.
• Develops positive, effective working relationships with learners and staff.
Communication:
• Provides timely and accurate information to learners, educators, families, and stakeholders via email, phone, and/or walk-in traffic.
• Prepares, copies, and distributes notices and/or memoranda or other correspondences for the purpose of informing school employees regarding incoming learners, schedules, and other work-related matters.
• Acts as a liaison for school administration and other school partners to provide insight and education on school administration-related topics.
• Answers telephone calls and provides information and assistance to callers.
• Responds to inquiries from learners, parent/guardians, and employees and provides information, facilitates communication, and provides direction.
• Connects and shares ideas through appropriate/applicable formats to express thoughts and ideas with integrity.
Compassion:
• Understands the complexities of cultural and global issues and how they relate to employee and learners’ experiences.
• Partners with others to resolve potential controversy and conflict through respectful discussion.
• Proactively seeks to understand the ideas, opinions, and skills of others.
Creativity:
• Connects with team members and shares ideas in an effort to improve the overall learner and employee experience.
Critical Thinking:
• Excels in implementing creative solutions focused on process improvement.
• Excels in prioritization and planning in order to ensure tasks and responsibilities are completed in a time, efficient manner.
• Reasons, interprets, and analyzes information to generate new knowledge and understanding.
Reflection:
• Maintains communication with supervisor and director regarding general feedback, career advancement opportunities, and areas of growth opportunities.
Resilience:
• Maintains composure while dealing with stressful situations.
• Proactively seeks out resolutions and takes initiative to resolve knowledge gaps.
Responsibility:
• Completes assigned office tasks and proactively seeks out additional responsibilities.
• Assists in planning and scheduling school events and activities.
• Operates in an organized manner and instills processes to expand organizational skills to other colleagues.
• Assists in maintaining documents, files, and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Assists in maintaining inventory and supplies and materials.
• Registers new learners, ensures forms are complete, obtains transcripts and other documentation as needed, and enters data into the computer system regarding enrollment      and learner records.
• Exercise confidentiality, discretion, and good judgement.
 
PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the essential duties and responsibilities of this role, the employee is regularly required to reach with hands and arms.
• While performing the essential duties and responsibilities of this role, the employee is regularly required to stand, walk, bend, talk, and hear.
• The specific vision abilities required for this role include close and peripheral vision.
• The employee may be required to lift up to ~30 pounds.
• The employee must work with the public and various WFPS staff while simultaneously managing several competing demands.
• The employee will work in an environment that has a quiet to loud noise level.
   
Education and/or Experience:
• High School Diploma or General Education Degree (GED)
• Associate’s Degree in office administration or closely related field is preferred.
• Minimum two years of office administrative experience is preferred.
• Prior experience working in an elementary school is preferred.
• Prior experience working in an office environment is required.
• Excellent computational skills – Microsoft Office Suite, Excel/Spreadsheets, etc.
   
Language Skills:
• Ability to read, write, and comprehend simple instructions and short correspondences in the English language.
• Ability to communicate effectively verbally, expressively, and reactively.
 
Other Skills and Abilities:
• Exercise confidentiality, discretion, and good judgement.
• Adhere to the assigned work schedule by maintaining regular and punctual attendance.
 
SUPERVISORY RESPONSIBILITIES:
• None.

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The West Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities. The District prohibits discrimination and harassment based on an individual’s race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other protected status by law. External applicants are eligible for ND Veteran’s Preference: North Dakota veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a form DD214, and if claiming disabled veteran’s status, a current letter of disability. West Fargo Public Schools is committed to diversity, equity, and inclusivity in all hiring and employment practices. Applicants who incorporate a holistic perspective and a commitment to inclusion are encouraged to apply.
 


Attachment(s):
• WFPS - Admin Asst - Registrar - LMS.pdf



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