Master’s degree in Educational Administration, Athletic Administration, or a related field.
Current Kansas Certification or Licensure.
Kansas Building Leadership License or equivalent administrative certification.
Such alternatives to the above as the Board of Education may find appropriate and acceptable.
Experience:
Three years of experience in teaching, program administration, or a related leadership role.
KNOWLEDGE, SKILLS, & ABILITIES:
Expertise in athletic/activity program compliance, budget management, and program development.
Problem solving and organizational skills.
Ability to attend to details.
DUTIES & RESPONSIBILITIES:
Administrative Services:
Work with parents, staff, and student groups as requested to advance educational objectives and related athletic activities.
Present a positive image of the school(s) to parents and convey a genuine concern for the education, growth, and developmental of each student.
Keep informed about the changing role of administrator through attendance at administrative meetings, conferences, and continued professional study.
Assist the principal(s) with the development and supervision of the school’s educational program.
Ability to maintain confidentiality.
Excellent computer skills, strong communication skills both verbal and written.
Assist the principal(s) in the general administration of the school’s activities as requested.
Serve on the district administrative team as requested.
Contribute articles to the school(s) newsletter as requested.
Assist in the development of the school calendar and Fine Arts Calendar.
Adhere to all district health and safety policies, including all precautions of the Blood Borne Pathogens Exposure Control Plan, the Hazard Communications Plan, etc.
Assist with the development of an atmosphere of respect, interest, and enthusiasm within the school(s).
Communicate openly and effectively with students, community, staff, and administration.
Assist with supervision in providing for the general welfare of the students during the school day, on school trips, and during school athletic activities.
Share in the planning and direction of student enrollment, attendance, and withdrawal.
Assist with the administration of district policies in the operation of the school(s).
Assist in establishing and maintaining school records and filling necessary reports.
Assist in school compliance with legal and regulatory requirements of the various governmental agencies.
Work cooperatively with peers in sharing ideas, techniques, and procedures for improvement of the learning environment.
Assist with commencement ceremonies.
Take an active role in preventing and resolving discipline problems occurring at school, on school buses, and at student activities.
Act as liaison to parents for complaints and special requests.
Collaborate with teachers, principals, psychologists, counselors, nurses, or other appropriate personnel to discuss student needs and to establish a plan for respective roles in meeting those needs.
Make recommendations for appropriate revisions of policies and rules affecting the students in the school(s).
Assist in planning and coordinating school assemblies.
Develop and initiate programs which enhance communication between students and staff.
Assist with student registration in July.
Supervise school athletic activities as assigned.
- Perform other duties as assigned by the Principal(s) or other administrative staff.
Update district calendar.
Oversight / Approval of all budget expenditures.
Update / Revise departmental handbooks and policies.
KSHSAA handbook compliance issues.
Game Day management (security, officials, event workers, crowd control, coordination of visitor sections, etc).
Manage social media accounts, athletic department website.
Character training for coaches, and student-athletes.
Attend conference meetings (WAC/KSHSAA).
Fundraising/liaison with local businesses to coordinate corporate sponsorships, and booster club events.
Approval of fundraising / overnight trip requests.
Transportation requests for all in town and out of town needs.
Summer camp / clinic coordination (KSHSAA compliance).
Research relevant topics for the district.
Data analysis (weekly eligibility reports, GPA analysis for end of year reports / awards, KSHSAA eligibility reports).
Coordination of custodial/grounds staff for home events.
Research and advise any major equipment replacement or upgrades.
Research and advise any facility upgrades.
Continued Professional Growth for program improvement (Certified Athletic Administrator coursework / Head Coaches Council).
Sign off on outside use of facilities.
Coaches:
Recommend to principal for hire or replacement.
Mentor coaches (Head Coaches Council).
Pre-Season meeting (expectations).
All-District coaches inservice (annual meeting).
Practice walkthroughs.
Post-Season Evaluation.
Mediator for any parent/coach/student issues that may arise.
Inventory evaluation.
Prepare activity budgets
Assist coaches in program Public Relations / Social Media.
Assist coaches in Professional Growth opportunities.
Athletic disciplinary issues (Student Code of Conduct issues).
Coordination of Athletic Training issues, in cooperation with Head Athletic Trainer.
- Other duties as determined by the Building Principal / Superintendent.
Scheduling:
Completion of an interscholastic schedule for all high school activities.
Schedule and coordinate conference events.
Hiring of officials / event workers.
Supervise out of town events (Varsity contests).
Purchasing:
Purchase equipment/supplies needed for hosting events.
Approve coaches orders for team supplies.
Organizing uniform replacement schedule.
Work closely with the district financial officer on all major purchases.
KSHSAA:
Host / Organize KSHSAA post-season events.
Host / Organize special activity related events.
Complete and send in all entry forms (usually done twice a month).
Updating directories on KSHSAA website.
Completing participation surveys (three times per year).
Coordinate loss of time surveys (every four years).
Pay KSHSAA entry fees / verify KSHSAA event ticket reports.