Frontline Applicant Tracking - Shelby County Public Schools

Openings as of 3/30/2025
Secretarial/Clerical

Account Clerk II

JobID: 2768

Position Type:
  Secretarial/Clerical/Account Clerk II


Date Posted:
  2/25/2025


Location:
  Shelby County High School


  Additional Information:  Show/Hide
 NUMBER OF DAYS:   225 Days                                            
GRADE 17                                                                               
Up to 8 hours
 
 JOB TITLE:                        Account Clerk II                
     
QUALIFICATIONS:            High School Diploma or G.E.D. Certificate and two years of financial record keeping experience.
 
 REPORTS TO:                   Principal   
 
 SUPERVISES:                    NA
 
 PHYSICAL DEMANDS:    
• Work is performed while standing, sitting and/or walking.
• Requires the ability to communicate effectively using speech, vision and hearing.
• Requires the use of hands for simple grasping and fine manipulations.
• Requires bending, squatting, crawling, climbing, reaching.
• Requires the ability to lift, carry, push or pull weights up to thirty (30) pounds.
 
 JOB GOAL:  To perform a variety of clerical accounting duties necessary for the smooth-running and efficient operation of school finances and bookkeeping at the High Schools.     
 
 PERFORMANCE RESPONSIBILITIES:
• Incorporate the diverse perspectives of multiple communities and backgrounds in the consideration of impacts and outcomes of a decision-making process.
• Understand the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities.
• Receive, count, receipt (manually and into computer), and deposit all High School funds, except cafeteria monies (this includes all money from athletics, clubs, departments, board allotments, classes, and fund-raisers).
• Take all deposits to the bank daily.
• Receive all bills and prepare or dispatch each for payment.  Reconcile companies’ statements with paid and unpaid invoices.  Call companies about discrepancies, incorrect or missing invoices.
• Handle all phone calls relating to financial matters (bills, payments, etc.).
• Prepare all checks for High School (except cafeteria monies).
• Mail all checks that are written with proper enclosures.
• Prepare monthly and yearly financial statements (bank and school account balances).
• Assist administrators in multi-year budget planning.  Help with all other budgeting processes as needed throughout the year (except the cafeteria).
 
• Maintain banking transactions concerning school’s deposits, investments, and money market accounts.
 PERFORMANCE RESPONSIBILITIES CON’T:
• Write purchase order and check and pick up (at the bank) change needed for all ball games, some club activities or other school events.
• Set up gate boxes (tickets and change) for all home ball games (football, basketball, etc.) and fill out the “Requisition and Report of Ticket Sales” forms before and after games (reconciliation of tickets sold and money received).
• Replenish and maintain the petty cash fund; purchase postage stamps.
• Maintain correct change for the bookstore, ball games, club activities and other school events.
• Answer questions teachers may have about their accounts, purchase orders, or other financial matters.  Assist teachers in placing orders and filling out purchase orders.
• Make change and cash checks for students and staff.
• Follow-up on bounced checks written by general public, vendors, and others, due to insufficient funds.
• Assist in the main office in the mornings as needed (sign in substitutes, answer intercom, call for subs, arrange for teachers to cover classes, and fill-in for absent secretaries.
• Order all bookkeeping supplies.
• Perform any other reasonable duties assigned by the principal or assistant principals.
  KNOWLEDGE, ABILITIES AND SKILLS:
• Perform complex and advanced-level accounting duties in the maintenance of assigned accounts.
• Prepare, verify, process and control an assigned major payroll.
• Perform responsible record-keeping duties with a high degree of skill and accuracy.
• Verify, balance and adjust accounts.
• Process and record accounting transactions accurately.
• Prepare financial statement, profit and loss statement and other technical financial reporting documents.
• Learn, interpret, apply and explain rules, regulations, policies and procedures related to district payrolls, utility payments and food service accounting.
• Operate office machines including computer equipment, personal computer, accounting software and peripherals.
• Add, subtract, multiply and divide quickly and accurately.
• Understand and follow oral and written directions.
• Establish and maintain cooperative and effective working relationships with others
• Meet schedules and time lines.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.
• Complete work with many interruptions.
• Type at an acceptable rate of speed.
• Maintain records and prepare reports.
• Train and provide work direction to others.
• Work with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Self-directed and able to work independently
• Strong decision-making skills and determination to see initiatives through to completion
• Exceptional creativity and problem-solving skills in leadership and management
• Ability to empower others to lead collaboratively
KNOWLEDGE, ABILITIES AND SKILLS CON’T:
• Public speaking skills including the ability to present to diverse audiences, specifically racially, ethnically, and socioeconomically diverse communities.
• Ability to multitask with district initiatives, data analysis and coordination of staff work plans
 
• Ability to challenge the status quo with new ideas, new approaches and new solutions.
 
 
 




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Openings as of 3/30/2025
Secretarial/Clerical

School Secretary I - (Guidance Registrar)

JobID: 2817

Position Type:
  Secretarial/Clerical/School Secretary I


Date Posted:
  3/24/2025


Location:
  Shelby County High School


Date Available:
  04/01/2025


  Additional Information:  Show/Hide
205 Day position                                                                                              
Grade 15                                                                                                    
 
QUALIFICATIONS: High school diploma or G.E.D. Certificate.  Two years of varied clerical or secretarial experience.
 
REPORTS TO: Principal
 
JOB GOAL: Perform a wide variety of secretarial and clerical duties to assist the Principal with routine administrative tasks and coordinate school office activities; perform public relations and communication services for the Principal, between administrators, district and site personnel, parents, students and the general public.
 
PERFORMANCE RESPONSIBILITIES:
Organize budget and financial material to maintain accurate fiscal records; record expenditures and transfer funds as appropriate; assist in the preparation of annual budgets and other annual reports. 
Train and provide work direction to clerical personnel, students and others as assigned.    
Collect and account for money collected in conjunction with student body funds, list lost or damaged books and other school activities, account for and maintain the cash fund as assigned; prepare student body financial report. 
Provide information over the phone or in personal contacts with parents, students or school personnel as appropriate; receive and route calls to appropriate personnel as necessary; coordinate and maintain the school calendar of events. 
Train and provide work direction to clerical personnel, students and others as assigned. 
Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports, independently compose letters, memorandums, certificates, statistical data and bulletins as directed. 
Process the certified and classified payroll including the completion and submission of time sheets to the supervisor and District Office; maintain accurate records with respect to personnel; assist substitute teachers and classified personnel; secure period substitutes and prepare substitute time sheets. 
Initiate office and general school supply purchase orders; receive, store and distribute supplies and office materials; maintain materials and equipment inventory; maintain department purchase orders. 
Perform a wide variety of problem-solving tasks in support of certified, classified and management personnel. 
Operate a variety of office machines such as copiers, calculator and computer equipment. 
Utilize a mimeograph machine for forms, certificates, passes, slips and a variety of other items. 
Maintain Faculty/Staff Handbook. 
Perform First Aid according to established guidelines and procedures. Obtain required training in order to administer medication to students. 
Maintain confidentiality about school business, students’ records and personnel. 
Maintain a good working relationship with the entire staff. 
Perform other reasonable duties as assigned. 

ABILITY TO:
Assist teachers in preparing instructional materials as requested.
Perform a wide variety of clerical and secretarial duties to coordinate school office activities and
assist the Principal in a variety of administrative tasks.
Perform public relations and communications services for the Principal.
Add, subtract, multiply and divide quickly and accurately.
Understand and follow oral and written directions.
Compose correspondence independently.
Complete work with many interruptions.
Type at an acceptable rate of speed.
Work independently with little direction.
Establish and maintain cooperative and effective working relationships with others.
Learn, interpret, apply and explain rules, regulations, policies and procedures.
Operate a variety of office machines including computer terminal, calculator and copiers.
Understand and work within scope of authority.
Maintain good public relations with students, parents, teachers and the public.
Meet schedules and time lines.
Plan and organize work.
Train and provide work direction to others.
Compile and maintain accurate records and prepare reports.
Work confidentially with discretion.
 




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