| Job Title: Athletics Administrative Assistant | Job Type: Clerical |
| Dept./School: District Office | Wage/Hour Status: Nonexempt/(CT4) |
| Reports to: Athletic Director | Starting Salary: $39,382.40 |
Primary Purpose:
Under moderate supervision, organize and manage the routine work activities of the athletic department office and provide clerical support to
the athletic director and other staff members. Additionally, perform bookkeeping tasks to maintain accurate financial records for the department.
Qualifications:
Education/Certification: Minimum Education/Certification: High school graduate or GED; College or business school training helpful
Special Knowledge/Skills: - Knowledge of bookkeeping principles and practices
- Proficient skills in keyboarding, data entry, word processing, and file maintenance
- Ability to use software to develop spreadsheets and databases and do word processing
- Ability to maintain accurate and auditable records
- Ability to prioritize workflow to address the multiple needs of the supervisor or the department
- Ability to multi-task numerous complex administrative activities
- Basic math skills
- Effective communication and interpersonal skills
Experience: - 1-3 years secretarial experience
- 1-3 years bookkeeping experience
Major Responsibilities and Duties:
Records, Reports, and Correspondence: - Prepare correspondence, forms, reports, manuals, and presentations for the athletic director and other department staff members.
- Compile, maintain, and file all reports, records, and other documents as required.
Accounting:
- Maintain complete and systematic records of campus financial transactions according to established procedures and generally accepted accounting principles.
- Process and account for all money generated and distributed in school-sponsored activities, including receipt of cash and preparing and making cash deposits.
- Prepare gate boxes for all athletic events and process direct pay requests for officials.
- Maintain inventory of campus fixed assets, equipment, and supplies.
- Prepare and process department purchase orders and payment authorizations.
- Order and maintain inventory of office supplies and program equipment.
- Assist with department budget preparation.
Athletic Department Support:
- Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
- Maintain a schedule of appointments and make travel arrangements for department staff.
- Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
- Receive, sort, and distribute mail and other documents to department staff.
- Maintain confidentiality of information.
- Follow district safety protocols and emergency procedures.
Supervisory Responsibilities:
None. Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
