Frontline Applicant Tracking - Rahway School District

Openings as of 4/26/2025

Business Administrator/Board Secretary

JobID: 1927

Position Type:
  Administration/Business Administrator


Date Posted:
  4/16/2025


Location:
  Central Office


Closing Date:
  Until Filled


  Additional Information:  Show/Hide

TITLE: Business Administrator/Board Secretary
 
MINIMUM REQUIREMENTS:
 
1. Valid New Jersey Certification as a School Business Administrator

2. Minimum of three years teaching experience or business related experience

3. Such alternatives to the above qualifications as the Board may find appropriate and acceptable
 
REPORTS TO: Superintendent, Board of Education as Secretary of the Board
 
JOB GOAL: To supervise, manage and coordinate the business affairs of the district efficiently and effectively to ensure that educational support services help to achieve the educational goals of the district with available financial resources.
 
ROLE RESPONSIBILITIES:
 
1. Works with the Superintendent in the development of the annual district-wide budget based on individual school needs, presenting the final budget to the Board of Education and to the public

2. Oversees the preparation of the district payroll and ensures proper maintenance of records related to auditing requirements, tax laws, and employee benefits. 

3.  Is responsible for implementing hospitalization, major medical and other types of board-approved employee benefit plans.

4. Is responsible for all purchasing in accordance with law, Administrative Code, Board of Education policy, and Superintendent's approval

5. Is responsible for the accounting system in order to provide the Board of Education and administration with accurate financial reports 

6. Is responsible for investment of board funds in accordance with board policy.

7. Works with the Superintendent in acquiring suitable financing for construction and renovation projects

8. Conducts the business aspects of contracted school food services and contracted transportation services

9. Maintains an accurate record of all current insurance coverage and claims

10. Prepares analytical and cost reports of the business affairs of the school system

11. Assists the Superintendent and the Board in developing and updating policies for all aspects of the school business operation

12. Safeguards and maintains all records and papers of the board and devises a system of acceptable recording and filing to guarantee the safety and availability of all reports, minutes of meetings, contracts, communications and publications, and such other documents as the board may place in the secretary’s custody.

13. Acts as the Custodian of Records; is responsible for the retention and destruction of public documents in accordance with state law and retention schedules.

14. Notifies all board members of regular and special meetings and committee meetings.  Calls special meetings whenever requested by the board president or by a majority of the board.  Attends all board meetings and committee meetings.

15. Records all proceedings of board meetings, prepares the official meeting minutes and handles all board correspondence.

16. Performs duties related to school elections as required by law and works cooperatively with the county board of elections, the county clerk and district board of elections in facilitating all regular and special school elections.

17. Presides at the annual reorganization meeting of the board until such time as a president is elected.

18. Oversees the operation of Transportation.

19. Files with the county superintendent a report listing the name and social security number of each district bus driver or substitute driver and certification of a valid school bus driver’s license and criminal background check.

20. Annually develops and transmits to the county superintendent of schools a list of names of the school officials, by office and position, whose responsibilities require the filing of the Financial and Personal/Relative Disclosure Statements.

21. Notifies the New Jersey School Boards Association of the names of newly-elected or appointed school board members in a timely manner to ensure the fulfillment of training required by the School Ethics Act.

22. Performs such other duties as may be prescribed by law or assigned by the superintendent or the board.
 
EVALUATION: The performance of this job will be evaluated annually in accordance with the NJ State law and the provisions of the Board’s policy.
 
TERMS OF EMPLOYMENT: 12 month position
 
BARGAINING UNIT: None
ADOPTED:  November 8, 2023




Email To A Friend
Print Version

Openings as of 4/26/2025

Accountant

JobID: 1713

Position Type:
  Non-Bargaining/Accountant


Date Posted:
  4/10/2025


Location:
  Central Office


Date Available:
  Immediately


Closing Date:
  Until Filled


  Additional Information:  Show/Hide

QUALIFICATIONS:
 
1.  Bachelor’s Degree in accounting, finance or equivalent
 
2.  Minimum of two (2) years experience in general accounting 
 
3. Working knowledge of computerized financial systems  
 
4. Such other qualifications of academic, professional and personal excellence as the Rahway Board of Education may specify
 
JOB GOALS: To serve as an Accountant for the Board of Education
 
RESPONSIBILITIES:  
 
1. Preparations of monthly bank reconciliations for the general, lunch, unemployment compensation, payroll and agency accounts 
 
 2. Assists in the preparation of monthly, periodic and year-end financial reports for review and signature of the Business Administrator  
 
3. Maintains records pertaining to bids, professional contracts and state contracts including dates of required renewals  
 
4. Serves as depository for all bids for the Board of Education and return all bid deposits when due  
 
5. Assists in the preparation of the annual budget and supporting documentation  
 
6. Assists in the data collection and preparation of the Application for State School Aid  Maintain district fixed asset schedules  
 
7. Assists in the preparation of all financial records relative to the annual statutory audit  
 
8. Conduct systems and procedures studies to ensure compliance with district policy  
 
9. Serves as general assistant to the Business Administrator 
 
10. Performs other related duties as directed by the Superintendent or designee 
 
TERMS OF EMPLOYMENT 12-month position 
 
BARGAINING UNIT: Exempt Group – Salary as determined annually by the Board of Education

Employee Benefits Package:

Full-time employees can enroll in medical and prescription benefits through the offerings of the School Employees' Health Benefit Program, and dental insurance (full-time paraprofessionals and security monitors are not eligible for dental coverage).

Health Benefits: NJ School Employees' Health Benefits Program (Horizon or Aetna)
Prescription Benefits: Optum Rx
Dental Insurance: Delta Dental

 





Email To A Friend
Print Version

Openings as of 4/26/2025

Confidential Secretary Human Resources

JobID: 1874

Position Type:
  Non-Bargaining/Confidential Secretary Human Resources


Date Posted:
  4/9/2025


Location:
  Central Office


Date Available:
  Immediately


Closing Date:
  Until Filled


  Additional Information:  Show/Hide
TITLE: CONFIDENTIAL SECRETARY HUMAN RESOURCES

MINIMUM REQUIREMENTS:
High school diploma; secretarial experience.
Experience in a school setting.
Demonstrated proficiency in the use of computer applications (Word, Excel, and Google Suite).
Strong analytical, communication and human relation skills.
Ability to understand the need to be confidential when dealing with personnel matters.
Required criminal history background check.

REPORTS TO: Director for Human Resources

JOB GOAL: Perform secretarial and clerical duties entailing a high degree of responsibility and
confidentiality. Use judgment and discretion to carry out all secretarial duties necessary for the
smooth and efficient operation of the office.

ROLE RESPONSIBILITIES:
General secretarial duties as needed.
Post job vacancies as directed and send out announcements.
Schedule interviews as requested.
Process Substitute Teacher credentials.
Complete of all necessary on-boarding activities for new hires.
Enroll and maintain employees in Health, Dental, Prescription and other insurance plans,
providing and assisting in the completion of enrollment change and claim forms
Process worker’s compensation claims.
Maintain the Human Resource Department and individual personnel files.
Process requests for leaves of absence and maintain a list.
Respond to all requests for employment verification.
Schedule all employee requests to review personnel files.
Ensure RICE notification is provided to staff members as required by New Jersey Administrative
Code, when directed.
Provide the Human Resources Director with an accurate list of staff members by category
(tenure, non-tenure, corrective action plan required), building location, and if appropriate
department.
Assist all staff members with questions regarding certification.
Prepare motions for the personnel section of the board agenda.
Complete state staff reports as assigned.
Schedule employee exit interviews.
Complete registration for the Human Resources Director to attend annual college fairs and other
staff recruiting events.
Other duties as assigned by the Director of Human Resources and/or the Superintendent.

EVALUATION: Performance of this job will be evaluated annually in accordance with the
NJ State law and the provisions of the Board’s policy.

TERM OF EMPLOYMENT: 12 month

BARGAINING UNIT: Non-Bargaining Position

Full-time employees can enroll in medical and prescription benefits through the offerings of the School Employees' Health Benefit Program, and dental insurance (full-time paraprofessionals and security monitors are not eligible for dental coverage).

Health Benefits: NJ School Employees' Health Benefits Program (Horizon or Aetna)
Prescription Benefits: Optum Rx
Dental Insurance: Delta Dental


 




Email To A Friend
Print Version

Openings as of 4/26/2025

IT Data Specialist

JobID: 1929

Position Type:
  Non-Bargaining/IT Data Specialist


Date Posted:
  4/21/2025


Location:
  Central Office


Closing Date:
  Until Filled


  Additional Information:  Show/Hide

TERMS OF EMPLOYMENT:  12-month Position, not part of any bargaining unit.

REPORTS TO: IT Manager
 
NATURE AND SCOPE OF JOB:
 
The role of the IT Data Specialist is to maintain all data utilized by the district for all reporting.  This includes but is not limited to the Student information system, employee evaluation system, and lesson plan system.  The role is to ensure the security of all data.  The role also provides assistance in exporting/importing data into various systems and providing support on the data and import/export of the data.  The role will also be responsible for all state reporting including but not limited to NJSMART.
 
JOB QUALIFICATIONS: 
 
• Four years of experience with student database systems, preferably in a public school district

• Experience importing and exporting data in a format usable and readable

• Experience with disaster recovery and backing up and restoring of data.

• Previous experience with Frontline software, the ASSA and CRDC reporting systems, and electronic data collection and retention systems 

• Ability to design, develop, implement and evaluate data collection and reporting systems and procedures

• Strong organization and analytical skills

• Experience in planning and executing professional development.

• Previous experience administering NJSMART, PowerSchool, Genesis (or similar system)

• Thorough knowledge of Federal, State and local student information reporting requirements for both general and special education programs

• Understanding of New Jersey school district operations.
 
Employee Benefits Package:
Full-time employees can enroll in medical and prescription benefits through the offerings of the School Employees' Health Benefit Program, and dental insurance (full-time paraprofessionals and security monitors are not eligible for dental coverage).

Health Benefits: NJ School Employees' Health Benefits Program (Horizon or Aetna)
Prescription Benefits: Optum Rx
Dental Insurance: Delta Dental


Attachment(s):
• IT Data Specialist



Email To A Friend
Print Version

Openings as of 4/26/2025

Payroll Secretary

JobID: 1923

Position Type:
  Non-Bargaining/Payroll Secretary


Date Posted:
  4/10/2025


Location:
  Central Office


Date Available:
  Immediately


Closing Date:
  Until Filled


  Additional Information:  Show/Hide
Payroll Secretary - Business Office 

Position: 12 Month 

Salary: To be negotiated; Not part of any bargaining unit

Deadline: Until Filled

Employee Benefits Package:
Full-time employees can enroll in medical and prescription benefits through the offerings of the School Employees' Health Benefit Program, and dental insurance (full-time paraprofessionals and security monitors are not eligible for dental coverage).

Health Benefits: NJ School Employees' Health Benefits Program (Horizon or Aetna)
Prescription Benefits: Optum Rx
Dental Insurance: Delta Dental

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER.




Email To A Friend
Print Version