JOB GOAL:
To assure the smooth and efficient operation of the Special Services Department.
QUALIFICATIONS:
High School Diploma or equivalent
Proficient in the use of Microsoft Office, and other school related database systems
Prior secretarial experience and knowledge of the school student management system preferred
Ability to work cooperatively with parents, students, staff and the general public
Strong interpersonal communication skills
Strong organizational skills
Willingness to work as a team player, to take direction and follow through on assignments in a timely manner
Must obtain an Arizona IVP Fingerprint Clearance Card
TERM OF EMPLOYMENT: 261 Days; 12 Months
COMPENSATION: Per QCUSD salary schedule for applicable position
BENEFITS: As per QCUSD District policy
REPORTS TO: Director of Special Education
HOURS: 40 hours per week - Monday-Friday
CLASSIFICATION: Hourly, Non-exempt
PERFORMANCE RESPONSIBILITIES:
Responsibilities shall include, but not be limited to, the following:
Greet all visitors courteously, determine their needs, check appointments, and direct or escort them to the proper person.
Answer office telephone and respond appropriately to requests for information.
Perform a variety of secretarial duties including: word processing, data entry, filing, record keeping.
Maintain student IEPs and student information through the District student database for the purpose of creating a variety of accurate District and state reports.
Maintain appointment calendar for the Director.
Communicate confidential information between psychologists, teachers, parents, the transportation department and the Director. Discretion is required in deciding what to communicate, how to communicate and in controlling the access and distribution of confidential information as mandated by state and federal policy.
Establish and maintain effective relationships with others, exchanging information in situations tactfully, courteously, and concisely.
Process purchase order requests using the internal Purchase Order software. Maintain appropriate paper trail for all orders as well as maintain multiple account balances.
Assist with maintaining accuracy of DSC related billing records by data error checking and cross-referencing documents.
Prepare a variety of reports and charts for the Director as well as end of year check out procedures for staff.
Perform other duties as assigned by the Director and/or Designee.
Maintain Grant payout accounts, and organize paperwork associated with grant monies.
Maintenance and accuracy of all special education databases using several electronic platforms.
Ability to learn, maintain and manage a variety of electronic systems, including, but not limited to: finance programs; including requisitions and purchase orders, electronic personnel action requests, student management databases, hiring databases, etc.
Maintain registration and attendance for all tuition out students.
Maintain all homebound students and teacher visits.
Prepare payroll reports for Special Education Department.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, sit and talk or hear. The employee is frequently required to use hands and arms, stand, bend or stoop. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Notice of Nondiscrimination
Queen Creek Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability, age or sexual orientation in admission and access to its programs, services, activities, or in any aspect of their operations and provides equal access to the Boy Scouts and other designated youth groups. Queen Creek Unified School District also does not discriminate in its hiring or employment practices. The following employees have been designated to handle inquiries regarding the nondiscrimination policies: Director of Student Services, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Phone 480-987-7418 and Compliance Officer for Section 504/ADA, Director of Special Education, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Phone 480-987-5990.
El Districto Escolar Unificado de Queen Creek no discrimina en base a su raza, color, religión, origen nacional, sexo, discapacidad, edad, o la orientación sexual para la admisión y su acceso a sus programas, servicios, actividades, o en cualquier aspecto de sus operaciones y proporciona un acceso igualitario a los Boys Scouts y otro grupos de jóvenes designados. El Districto Escolar Unificado de Queen Creek tampoco discrimina en sus prácticas de empleo y contratación. Los siguientes empleados han sido designados para manejar las preguntas en cuanto a las pólizas de no discriminación: Director de Servicios Estudiantiles, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Phone 480-987-7418 and Funcionario de Cumplimiento para la Sección 504/ADA, Director de Educación Especial, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Phone 480-987-5990.