Frontline Applicant Tracking - Platte Valley Schools

Openings as of 4/1/2025
Secretarial/Clerical

District Accounts Payable

JobID: 225

Position Type:
  Secretarial/Clerical/Accounts Payable


Date Posted:
  2/27/2025


Location:
  Platte Valley Administration


Date Available:
  July 1, 2025 or sooner


Closing Date:
  Open until filled


  
Platte Valley School District
Pursuing Excellence for All: For Every Student, Every Day
 
District Accounts Payable
 
Classification: Hourly Non-Exempt
 
Date Posted: February 27, 2025
 
School Year and Notice of Assignment Days: (2025-2026, 260 Days)
 
Start Date: July 1^st 2025 or earlier
 
Salary $46,592 - $56,909 annually: Salary placement on our classified salary schedule is dependent on the employee’s education and/or work experience. Non-licensed employees will be granted one (1) year for each full year of work experience and/or educational attainment up to a maximum of ten (10) years. Responsibility for verification of outside experience shall rest with the individual employee. Click here for more information.
 
Benefits: We offer a comprehensive benefits package including paid vacation, sick-leave, medical, dental, vision and life insurance as well as other programs for benefit-eligible employees. Health benefits are available to all employees working 20-hours or more a week. Additionally, all employees have access to an Employee Assistance Program, voluntary life insurance through PERA, 401(k) and 403(b).
  
Reports to: CFO/COO
 
Deadline for application: Until filled
Apply online @ www.pvre7.org
 
Summary
Responsible for processing district payments and reimbursements timely and accurately; including invoices, purchasing cards, mileage, and reimbursements. Research and inquiries related to all disbursement types listed above. Accounts Payable related auditing of monthly P-card holder statement and monthly review of vendor statements. Create purchase orders, maintain files for Accounts Payable, and assist with vendor records including obtaining certificates of liability insurance and W9 tax information. Customer service to both internal employees and external community members. Answer and direct incoming telephone calls, notary, and greet patrons visiting the central office as necessary.
 
EDUCATION/EXPERIENCE:
Required:
• High School Diploma required
• Associate degree in accounting preferred or equivalent experience
• A minimum of two years of accounts payable experience
• Proficient in the use of mathematics, accounting principles and excellent organizational skills
• Experience with secretarial work with word processing, spreadsheets, databases and accounting software. Willingness to learn new software packages
• Familiarity with the rules and guidelines of financial audits and IRS reporting
• Be service oriented, possess a growth mindset, and have willingness to adapt and learn.
• Ability to establish and maintain effective working relationships with other employees
• Ability to communicate effectively
 
Essential Functions and Characteristics:
Responsibilities for Accounts Payable          
• Monitors all purchase requisitions, verifying budget codes, price extensions, shipping information and assuring proper signatures. Responsible for input, obtaining approval, and disseminating information as necessary.
• P-card Processing: Work in district financial software to assure accurate monthly payment to the P-card banking institution. Compile, verify, proof and post P-card holder purchases as accounts payable line items in the financial software system. Also, includes verification of receipts, limited analysis of statements and reconciling
monthly payment to the P-card related banking institution.
• Prepare all federal funds processing and submissions to CBOCES as required.
• Assist with payroll and personnel records as needed.
• Create purchase orders and place orders for directors and administration as required
• Prepare monthly expenditure reports for all district accounts.
• Assist with year-end audit preparation for annual audit.
• Process invoices for payments if necessary.
• Order general supplies for the office when as needed.
 
Responsibilities for General Office
• Assist with taking greeting and assisting visitors to the central office, answering and directing phone calls, and working in a team environment.
• Maintain professional confidentiality in all matters.
• Perform all other duties as assigned by CFO/COO and/or Superintendent.
 
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Regular attendance is required for this position. All new employees to the district must pass a background check as per board policy prior to starting in the position.
 
Supervisory Responsibilities: None
   
EEO/AAP Statement
In compliance with Titles VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, Platte  Valley School District, Weld Re-7 does not unlawfully discriminate against otherwise qualified students, employees, applicants for employment, or members of the public on the basis of disability, race, creed, color, sex, sexual orientation, marital status, national origin, religion, ancestry, or need for special education services. Discrimination against employees and applicants for employment based on age, genetic information, and conditions related to pregnancy or childbirth is also prohibited in accordance with state and/or federal law.




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