Openings as of 4/6/2025
Secretarial/Clerical

Account Clerk

JobID: 1420

Position Type:
  Secretarial/Clerical/Account Clerk


Date Posted:
  4/3/2025


Location:
  Technology Center


Date Available:
  05/05/2025


Closing Date:
  04/18/2025


  Additional Information:  Show/Hide

ORLEANS/NIAGARA BOCES
Account Clerk
 
 
Job Description:
The individual will be responsible for processing purchase orders, reviewing invoices for accuracy, warehouse organization, and shipping of goods to other sites.  The individual must have excellent communication, multi-tasking, and organizational skills, and good time management with the ability to meet deadlines.  Knowledge of NYS procurement, purchasing experience, clerical/typing experience, and shipping/receiving experience are desired.  Regarding physical condition commensurate with the demands of the position, requirements may include the abilities to regularly and repetitively stand, walk, sit, lift, carry, bend, stoop, crouch, reach, climb stairs, push, and pull.  Other responsibilities may be assigned.  The assignment is subject to change.
The work involves responsibility for the performance of standard account-keeping procedures in maintaining and checking financial accounts and records. The incumbent is responsible for entering and retrieving information using computer database/ spreadsheet software. Routine assignments are done under supervision in accordance with defined procedures; detailed instructions are provided for new or unusual assignments. This class differs from Senior Account  Clerk by virtue of the limited complexity of the work. The work is reviewed by observation,  crosschecks, or by the immediate supervisor and by other steps in the account-keeping process.  Does related work as required. 
 
TYPICAL WORK ACTIVITIES: 
 
• Reviews a variety of documents such as claim forms, vouchers, bills, and purchase orders to  determine eligibility for payment or to verify the accuracy of payments made, according to  defined procedures and policies; 
 
• Verifies all calculations and codes on documents; 
 
• Posts figures to appropriate accounts in hard copy or electronically and verifies all data  entered; 
 
• Prepares correspondence, documents, records, and other written material in draft form; • Reconciles all entries, both credits and debits; 
 
• Prepares simple financial or statistical reports from data entered, including status of  accounts, current balances, and cash received or paid; 
 
• Produces data needed for state and federal reimbursement claims; 
 
• Receives cash payments, issues receipts, prepares checks for disbursement, deposits  funds into appropriate accounts, prepares reconciliation of balances, and posts balance to  appropriate ledgers; 
 
• Deposits bank receipts and transacts other bank business;  
 
• Contacts by telephone and correspondence with clients, vendors, etc., to obtain additional  information; 
 
• Provides routine information orally or in writing in response to inquiries on financial  records; 
 
• Files and maintains all records related to processing of payrolls, invoices, vouchers, bills, and correspondence; 
 
• Receives, balances, and audits payroll time records;  
 
• Operates calculator, computer, and other related office equipment. 
 
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS: 
 
• Good knowledge of modern methods used in keeping and checking financial accounts  and records, including computer financial software; 
 
• Working knowledge of modern office terminology, procedures, equipment, and business
 
• Ability to operate a personal computer and utilize common office software programs, including word processing, spreadsheets, and databases, at an acceptable rate of accuracy  and speed; 
 
• Ability to make arithmetic computations involving fractions, decimals, and percentages  accurately; 
 
• Analyze and organize data and prepare records and reports; 
 
• Ability to understand and interpret oral instructions and/or written directions; • Ability to perform close, detail work involving considerable visual effort and  concentration; 
 
• The ability to be sensitive to any situation that could lead the incumbent or others to engage in  actions that would violate confidentiality policies; 
 
• Clerical aptitude.  
 
MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma (GED or TASC) and one (1) year of clerical experience maintaining financial accounts and records. 
NOTE: Successful completion of coursework in accounting, business administration, or closely related field at a regionally accredited college or university, or one accredited by the New York  State Board of Regents to grant degrees, may be substituted for the required experience with three semester credit hours of related coursework as indicated above being equivalent to three months of experience. 

Requirement: Civil Service – Competitive

Salary: $38,000



Attachment(s):
• ACCOUNT CLERK.pdf



Email To A Friend
Print Version

Openings as of 4/6/2025
Secretarial/Clerical

Secretary II

JobID: 1415

Position Type:
  Secretarial/Clerical/Secretary II


Date Posted:
  3/31/2025


Location:
  Human Resources


Date Available:
  04/21/2025


Closing Date:
  04/15/2025


  Additional Information:  Show/Hide

ORLEANS/NIAGARA BOCES
Secretary II
 
 
Job Description:  
This position involves responsibility for performing highly complex clerical duties and administrative support tasks to further the overall work of the organization or program. Incumbents typically serve as secretaries to the head of a department or major division relieving them of administrative and business details and resolving day-to-day operational problems. This position is distinguished from that of Secretary I by virtue of its expanded scope of program support tasks and increased level of decision making. The work is performed under the general supervision of an administrator with considerable leeway allowed for the use of independent judgement in carrying out work assignments. Supervision may be exercised over the work of clerical subordinates. The incumbent does related work as required. Position is located wiithin the Human Resources Office.  Responsible for overseeing enrollment, changes, and calculation of costs for health and dental insurance.  Works with new employees and current employees for the purpose of health and dental insurance.  The position will be responsible for additional benefits associated employee compensation.  Reports directly to the Executive Director of Human Resources.  Position will work collobratively within the Human Resources Office and Business Office.  
Typical Work Activities:
 
• Opens, reviews and distributes incoming mail in accordance with staff assignments, researches and attaches appropriate background material to correspondence;
• Prepares responses to letters concerning program, policies and procedures for own or supervisor’s signature;
• Schedules and arranges meetings, conferences and appointments and assembles and coordinates background material;
• Coordinates the maintenance of and prepares agency financial, payroll, personnel and attendance records;
• Designs, sets up and maintains files of correspondence, documents and records;
• Transmits instructions from supervisor to appropriate staff orally, in writing, or electronically, and follows up to see that instructions are followed and deadlines are met;
• Screens callers or visitors to determine the nature of the inquiry, answers questions on established policy and procedures and/or refers to appropriate party or office;
• Prepares reports using statistical and narrative information;
• Attends meetings, takes minutes, prepares agendas, transcribes minutes, and prepares resolutions and determinations for distribution to all interested parties;
• Types correspondence, memoranda, reports and related material;
• Monitors expenditures to maintain budgetary controls;
• Orders office supplies and maintains inventory of supplies and equipment;
• Supervises clerical staff when assigned.
 
Full Performance Knowledge, Skills, Abilities and/or Personal Characteristics:
 
• Thorough knowledge of general office terminology, procedures and equipment;
• Thorough knowledge of business arithmetic and English;
• Good knowledge of the principles and techniques of office management and clerical processing;
• Good knowledge of the organization, functions, laws, policies, regulations, and terminology of the agency to which assigned;
• Ability to handle administrative details independently including the composition of letters and memoranda;
Secretary II continued
• Ability to analyze and summarize information in both narrative and numerical form;
• Ability to design and maintain filing systems;
• Ability to maintain program accounts ad budgetary data;
• Ability to supervise the work of others;
• Ability to operate an alphanumeric keyboard such as typewriter, word processor, or personal computer at an acceptable rate of speed;
• Be proficient in spreadsheets, databases and the internet;
• Ability to prepare and maintain records;
• Ability to express oneself clearly and concisely both orally and in writing;
• Ability to establish and maintain cooperative relations with the public and other governmental and private agencies;
• Physical condition commensurate with the demands of the position.
 
Minimum Qualifications: EITHER:
 
1. Graduation from a regionally accredited or New York State registered college or university with an associate degree in secretarial science or related field and two years of clerical experience in an office setting which involved typing; OR
2. Graduation from high school or possession of a high school equivalency diploma and four years of clerical experience in an office setting which involved typing; OR
3. An equivalent combination of training and experience as defined by the limits of (A) and (B) above.
Requirement: Civil Service – Competitive

Anticipated Salary: $40,000-$48,000 commensurate with experience and skills.



Attachment(s):
• SECRETARY II.pdf



Email To A Friend
Print Version