Frontline Applicant Tracking - North Coast Council Application Consortium

Openings as of 4/4/2025
Secretarial/Clerical/Admin Assistant

Secretary - Board of Education/Central Office

JobID: 6425

Position Type:
  Secretarial/Clerical/Admin Assistant/Secretary


Date Posted:
  3/13/2025


Location:
  Highland Local Schools


Date Available:
  04/14/2025


Closing Date:
  03/21/2025


District:
  Highland Local School District
  Highland Local Schools has a vacancy for your consideration. Please find the details below.           
Secretary - Board of Education Central Office

Category: Exempt
Date Posted: 03/13/2025
Date Closing: 03/21/2025
Location: Board of Education Office
Date of Availability: 4/14/2025

The Highland Local School District has an opening for one (1) Secretary (Board of Education/Central Office).
The position is contracted for 260 days per school year, eight (8) hours per day.

QUALIFICATIONS:
Minimum of High School Diploma or G.E.D. is required. Fluency in technology applications such as
Microsoft Office, Google Workplace, web-based applications, student information system software
(PowerSchool), scheduling, calendars and email. Prior secretarial and office experience, a strong
work ethic, flexibility and a total understanding and acceptance of the rules of confidentiality are
necessary to be successful in this position. This person must also obtain background checks from
the State of Ohio.

JOB DUTIES:
Under the general supervision of the Director of Curriculum and Instruction and
Superintendent, the Secretary will organize, coordinate, and perform
responsible clerical and secretarial duties specific to his/her job assignment. The person will also
conduct the daily and clerical operations of the Board Office without initial assignment or direction
from supervisor(s). The person will greet visitors to the Board of Education office and answer
calls to the Board of Education Office main line.

SPECIFIC DUTIES:
• Communicates effectively with students, parents, teachers, district personnel and community members.
• Presents a positive and friendly personality at all times.
• Demonstrates strong technology skills including the ability to learn new applications, as necessary.
• Demonstrates the ability to multi-task in a busy environment.
• Demonstrates excellent organizational skills.
• Demonstrates the ability to work independently, in small or large groups.
• In the absence of administrative personnel, makes decisions in routine matters and checks with
  administration when necessary.
• Coordinates with Teacher Placement Offices at colleges and universities to arrange student teaching and
  field experience placements and keep historical records of placements.
• Posts job openings, schedules interviews and manages communications with candidates throughout the
  interview process.
• Maintains a current list of curriculum contacts for textbook purchases and professional development.
• Maintains an accurate staff seniority list, permit and licensure records and transcripts for all employees.
• Prepares employment contracts for Board approval and ensures completeness of records.
• Coordinates, schedules and monitors PublicSchoolWORKS safety training for all employees.
• Coordinates and maintains accurate records of staff BCI/FBI background checks.
• Prepares and maintains Board of Education meeting materials and agendas.
• Updates and prepares staff directory annually.
• Handles confidential information with discretion, such as student records, staff records and communications.
• Types, copies, files, processes, mails and/or transmits various routine and confidential documents, which
  may include forms, correspondence, memos, reports, spreadsheets, notices and others.
• Retrieves and generates computer reports/spreadsheets as required.
• Schedules appointments for the Director of Curriculum and Superintendent, registers staff for conferences,
  schedules meetings and professional development.
• Ability to independently place food orders, pick-up food orders and/or schedule food deliveries for special
  events or professional development days, as directed.
• Processes all requisitions/purchase orders for the Director of Curriculum and Superintendent.
• Responsible for disbursing funds from petty cash account, reimbursing petty cash account and monthly
  reconciliation of petty cash bank statement.
• Sorts and distributes all incoming mail and processes outgoing mail.
• Maintains calendar and schedules use of Board Office Conference Room.
• Schedules appointments for immediate supervisor.
• Processes student work permits in the summer.
• Completes any additional duties as assigned by the Director of Curriculum or Superintendent.

SALARY:
Commensurate with experience level and qualifications.

APPLICATION PROCEDURE:
Interested applicants should submit a completed application form, letter of interest and resume
through Applitrack: www.applitrack.com/nccohio/onlineapp by 4:00 PM on day of the deadline.

SELECTION PROCEDURE:
The Highland Board of Education does not discriminate on the basis of race, color,
national origin, sex (including sexual orientation and transgender identity), disability,
age, religion, military status, ancestry, genetic information or any other legally
protected category, in its programs and activities, including employment opportunities.

OHIO REQUIRED NOTICE:
ANY PERSON WHO KNOWINGLY MAKES A FALSE STATEMENT IS GUILTY OF
FALSIFICATION UNDER SECTION 2921.13 OF THE REVISED CODE, WHICH IS
A MISDEMEANOR OF THE FIRST DEGREE.




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