Frontline Applicant Tracking - Madison Public Schools

Openings as of 4/14/2025
Secretarial/Clerical

Confidential Executive Assistant to the Business Administrator

JobID: 1141

Position Type:
  Secretarial/Clerical/Secretary - 12 Months


Date Posted:
  3/14/2025


Location:
  Central Office


Date Available:
  05/05/2025


Closing Date:
  Until Filled


  Position:
Confidential Executive Assistant to the Business Administrator

Description:
The Confidential Assistant to the Business Administrator is a confidential employee responsible for supporting the comprehensive operations of the
Business Office. Primary categories of oversight include a range of functions; namely, create Board of Education meeting minutes from recording; 
assist with budget documentation; analyses; transportation coordination; collaboration with the Office of Human Resources; maintain office files;
records; record and deposit business office receipts; and manage data and requirements to ensure compliance with local, state, and federal requirements.
The Confidential Executive Assistant to the Business Administrator will interface with all operational aspects of the organization as well as members of the
Madison school community and a variety of contracted service providers.
 
Please see attached job description.

Qualifications:
1. High school diploma, post-secondary study, Bachelor’s degree preferred.
2. Public school Board office experience preferred, strong organizational skills considered.
3. Strong analytical, communication, and interactive human relations skills.
4. Excellent computer skills, including use of spreadsheets, data analysis, word processing, and proprietary software adaptability.
5. Required criminal history background check and proof of U.S. citizenship or legal resident alien status.
6. Current residency in New Jersey, approved residency waiver, or candidate agrees to obtain residency within one year of employment. 

Working Conditions:
Fast-paced, customer service-oriented central office work environment.

Application Procedure:
Online applications only; no paper applications will be considered.

Closing Date:  Open until filled.
EEO/AA  Employer
Job ID 1141
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Madison Public Schools is striving to develop a diverse workforce and we welcome proven applicants from all backgrounds to join our dynamic team. Competitive compensation will be offered commensurate with experience. Madison Public Schools is an equal opportunity employer. 


Attachment(s):
• Confidential Executive Assistant to BA_Job Description_03.2025.pdf



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