Openings as of 3/30/2025
Secretarial/Clerical

Accounting Specialist

JobID: 1050

Position Type:
  Secretarial/Clerical/Accounts Payable


Date Posted:
  3/26/2025


Location:
  Kathy Covington Administration Building


  Additional Information:  Show/Hide
Job Title:             Accounting Specialist                                                   Exemption Status/Test: Nonexempt
Reports to:         Director of Finance                                                       Date Revised:
Dept./School:    Business Services 

Primary Purpose:
Under general supervision, perform bookkeeping and maintain district financial records. 
Qualifications:
Education/Certification:
High school diploma or GED
 
Special Knowledge/Skills:
Knowledge of bookkeeping principles and practices
Ability to use computer and software to develop spreadsheets and do word processing
Proficient in keyboarding, 10-key numerical data entry, and file maintenance
Ability to work with numbers in an accurate and rapid manner to meet established deadlines
 
Experience:
Two years experience or college course work in accounting-related subjects
Major Responsibilities and Duties:
 
Accounting
 
1. Maintain complete and systematic records of assigned district financial transactions.
2. Verify and record details of financial transactions in appropriate journals and subsidiary ledgers and transfer subsidiary account summaries to general ledger.
3. Balance general ledger and subsidiary accounts by reconciling entries.
4. Examine general ledger transactions for accuracy; make corrections as needed and inform supervisor of problems.
5. Compute and record cash receipt summaries.
6. Balance bank statements and work with bank officials to resolve discrepancies in account records.
7. Transfer funds between accounts as directed by chief financial officer or business manager.
8. Assist with preparation of financial statements, income statements, and cost reports to reflect financial condition of district and help prepare financial statements and budget amendments for presentation to board.
9. Compile, maintain, and file all reports, records, and other documents as required.
 
Other
 
10. Maintain confidentiality.
11. Follow district safety protocols and emergency procedures.
 
Supervisory Responsibilities:
None. 
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
 




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Openings as of 3/30/2025
Secretarial/Clerical

Registrar and Assistant Principal Secretary

JobID: 1046

Position Type:
  Secretarial/Clerical/Secretary


Date Posted:
  3/24/2025


Location:
  Norman Jr. High


  Additional Information:  Show/Hide
Job Title:             Registrar & Assistant Principal Secretary                Exemption Status/Test: Nonexempt
Reports to:         Campus Principal                                                           Date Revised: March 2025
Dept./School:    Assigned Campus 

Primary Purpose:
Responsible for maintaining student academic records at the campus level under minimal supervision. Process student enrollment, transfers, and withdrawals for the campus.
 
Assist Assistant Principals, as needed, with discipline documentation
Qualifications:
Education/Certification:
High school diploma or GED
 
Special Knowledge/Skills:
Ability to maintain accurate and auditable records
Ability to use software to develop or maintain spreadsheets and databases and do word processing
Proficient keyboarding and file maintenance skills
Basic math skills
Strong organizational, communication, and interpersonal skills
Bilingual (preferred)
 
Experience:
3 years clerical experience
Major Responsibilities and Duties:
 
Records, Reports, and Correspondence
 
1. Maintain student academic records and process requests for information and transcripts. Process new student records, including requesting transcripts and records from other schools.
2. Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.
3. Prepare and distribute University Scholastic League (UIL) eligibility lists.
4. Calculate grade point averages, class rank, and prepare honor rolls.
5. Assist counselors and assistant principals with the enrollment, withdrawals, and transfer of students.
6. Assist campus administration and counselors with the preparation of reports and student data information.
7. Compile, maintain, and file all reports, records and other documents as required.
 
Other
 
8. Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas. (High School)
9. Assist Assistant Principals with discipline documentation
10. Maintain confidentiality of information.
11. Follow district safety protocols and emergency procedures.
 
Supervisory Responsibilities:
None 
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
 




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