Bilingual School Secretary
Spanish Fluency Required
7:30 am - 4:00 pm
Primary Purpose:
Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.
Major Responsibilities and Duties:
Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
Assist parents in checking students in and out of school.
Sort, distribute, or deliver mail and other documents.
Assist with the receipt and distribution of student materials, including homework requests.
Receive, sort, and distribute mail, messages, documents, and other deliveries.
Provide clerical assistance as needed including assisting with the scheduling of appointments.
Compile, maintain, and file all reports, records, and other documents as required.
Maintain confidentiality.
Follow district safety protocols and emergency procedures.
Additional Duties:
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the department.
Qualifications:
Spanish Fluency Required
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to maintain accurate and auditable records
Knowledge of basic accounting principles
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice
Effective organizational, communication, and interpersonal skills
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Application Procedure:
Apply Online