Posting Date: ____Thursday, February 6, 2025_______________________ Position Available: __
Business Manager______________________________
__X___Salaried Role Pay Range:
_$50,000 - $60,000 depending on qualifications and experience _____Hourly Role Pay Range: ________________________________________
Classification: ____X____Full Time __________Part Time
Expected hours per week:
____40 hours per week, 12 months a year_______ Application Period: _February 6, 2025 until filled________________________ Benefits Overview: See
https://www.rockforddiocese.org/pdfs/accounting/Summary-of-Benefits.pdf Provided to eligible full-time employees ONLY: Health Insurance, Pension, Vacation, Sick and Personal Days, Holidays
Provided to eligible full-time AND part-time employees: 403(b) Retirement Plan, Paid Personal time off
To apply, please visit the Marian Central website and click on Job Opportunities.
ESSENTIAL DUTIES: · Tuition statement & payments
· School payroll
· School bill payments
· Creates & tracks school budget
· All aspects of bookkeeping
· Employee benefits
· School cash boxes
· Liaison with Advisory Council
RESPONSIBILITIES:
Accounting Records
· All accounting records maintained in Quickbooks as designated by the Diocesan Accounting Office
· Carries out all expenditure transactions with the approval and signature of the school Superintendent
· Maintains a daily cash balance accounting for all deposits and disbursements
· Maintains files of all paid and unpaid invoices
· Reconciles all school bank accounts monthly
· Assembles necessary financial data and transmits to Diocesan Accounting office preparation of monthly financial report. Provides the school Superintendent with the monthly financial reports
· Maintains receipts and disbursements for the school activity account submitting copies of each account balance to the school Superintendent and other appropriate school personnel monthly (including fundraising events for the Development office)
Payroll and Benefit Coordination
· Prepares payroll data twice a month and transmits to the Diocesan Accounting office for processing
· Ensures the school's compliance with Diocesan benefit policies
· Maintains a record of faculty and staff absences due to illness, PPT days, vacations, and personal days
· Files 1099 forms when appropriate
· Maintains worker's compensation, employee termination, and salary information files
· Submits Employment Authorization Forms for approval to hire staff
School Monies
· Opens the vault at the beginning of the day and secures it at the end of the day
· Collects all monies, e.g. registration fees, testing fees, fines, student activities, camps. etc
· Verifies all monies received from the athletic department, clubs, fundraisers
· Prepares and deposits of all receipts
· Maintains cash boxes for athletic events, student activities, etc.
Tuition & Fees
· Collects and records all tuition & fee payments
· Maintains current and past due tuition records
· Contacts families with outstanding balances according to school procedure
· Reports delinquent families to the school Superintendent
· Processes financial aid through FACTS – notifies families
· Records and maintains list of students attending Kairos and Senior Overnight Retreats
· All purchases are made through the business office after approval from appropriate department head and school Superintendent
· Issues and maintains purchase orders for all departments
· Submits contracts and purchase requests over $12,500 to Diocese for approval
Cafeteria
· Maintains lunch program software – updating files as beginning and end of school year
· Assists in updating/trouble shooting cafeteria laptops - Mealtime
· Meets with Quest Management regarding cafeteria program
· Record daily lunch payments from families & students – in person and online
· Cashiers as needed during lunch periods
Office Equipment
· Maintains the school telephone system adjusting as appropriate
· Maintains the school FOB system, issuing FOBS and adjusting as required
· Maintains the school postage machine
· Oversees school copy machine contracts
OVERVIEW:
· Post and maintain all tuition records
· Interact with parents via phone calls and emails to address tuition and fee issues
· Provide monthly financial reports
· Code accounts payable and receivable
· Review of all financial reports
· Prepare and execute bank deposits
· Send in payroll to Rockford Diocesan Finance office
· Mail monthly & quarterly tuition statements
· Creates school budget, consulting with school Superintendent
· Provide new employee orientation for teachers and staff.
· Set up budget in Quickbooks for school fiscal year
· Makes the necessary preparations for the annual audit
· Builds morale and public relations within the administrators, faculty, staff, students, parents, etc.
· Other duties as required by the school Superintendent for the efficient operation of the school's business office
QUALIFICATIONS:
· Knowledge and experience in accounting or finance
· Extensive knowledge of Quickbooks – Desktop Version, Microsoft Suite including Excel, Word, Outlook, Power Point
· General knowledge of office equipment
TERMS OF EMPLOYMENT:
This is a 12-month full-time position. This position may require evening and/or
weekend work to accommodate meeting schedules.
