Frontline Applicant Tracking - Valley View Community Unit School District 365U

Openings as of 4/16/2025
Secretarial/Clerical

Executive Office Personnel (#29488)

JobID: 11841

Position Type:
  Secretarial/Clerical/Executive Office Personnel


Date Posted:
  2/25/2025


Location:
  Transportation


Closing Date:
  Until Filled


  Additional Information:  Show/Hide
VACANCY:   The Valley View Public School District is seeking an individual to fill a full-time Executive Office Personnel position in the Transportation Department.
 
JOB SUMMARY:  The Executive Secretary assigned to the Transportation Department is responsible for providing high-level administrative support to the Director and Assistant Directors by completing accounting and payroll tasks, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, and scheduling meetings.  May also train and supervise lower-level clerical staff.
 
ESSENTIAL FUNCTIONS:  
• Perform general clerical duties such as answer phones, greeting visitors, scheduling meetings, sorting, and distributing U.S. and inter-district mail if applicable, typing correspondence as assigned, filing and records management, preparing and initiating Parent Link calls as needed, completing data entry, participating in emergency drills, attending district meetings, and distributing supplies.
• The duties listed below are not meant to be an all-inclusive list, but rather to define, with as much latitude as possible, the essential functions of this position.
  • Assist dispatchers with radio communication.
  • Assist parents/guardians with paid student transportation.
  • Perform purchasing functions such as ordering all office and garage supplies, creating purchase orders, processing invoices and reconciling P-Card purchases.
  • Maintain and update employee scheduling information.
  • Assist with payroll data entry and record keeping.
  • Process and total all fuel receipts and run reports on a weekly basis.
  • Prepare, organize, and maintain documents for DocStar filing.
  • Process employee incident reports.
  • Maintain Versatrans System and update student notes.
  • Utilize employee and vehicle reports when needed.
  • Maintain and update employee information.
  • Organize and process all regular and athletic field trip invoices.
  • Issue Zonar cards for all new drivers and maintain driver list.
  • Maintain IPASS transportation account, calculate toll charges for field trips and handle all toll/red light violations.
  • Assist Director with preparation of any upcoming contracts.
 
• Serve as a role model for all students and perform their duties to create an environment that is conducive to providing students an enhanced and engaged learning opportunity.
• Perform other duties as assigned.
  
QUALIFICATIONS:
EDUCATION
• Minimum of High School Diploma or GED equivalent
• 2 years of college or comparable business school, preferred
 
EXPERIENCE
• At least 3 years or more of secretarial experience preferred
 
OTHER SKILLS AND ABILITIES
• Must demonstrate a high level of confidentiality.
• Must have knowledge of basic accounting principles.
• Knowledge and experience with office equipment to include but not limited to copiers, fax machines, printers, computers, phone systems.
• Must possess excellent organizational skills.
• Effective communication skills with a high level of sensitivity and tact in person and on the phone.
• Must possess excellent typing, grammar and computer skills including all Microsoft Office and Google products.
• Must be highly organized and be able to work with little or no supervision.
• Ability to plan, prioritize, and coordinate multiple projects and to work under pressure to meet deadlines.
• Must be able to handle stressful situations with professionalism.
• Ability to work collaboratively with administration, staff, and stakeholders.

PAY SCALE AND BENEFIT DISCLOSURE:  The work year for this position is 228 days.  Salary is in accordance with the Office Personnel Salary Schedule.
 
Benefits:
• Medical/Vision and Dental coverage through BCBSIL
• FSA and Dependent Daycare accounts
• Life, AD&D, and Long-Term Disability insurance 
• Tuition Reimbursement
• Salary Advancement
• IMRF contribution included in base salary
• 403B
 
WORKING ENVIRONMENT AND PHYSICAL ACTIVITY:  Work is performed in an environment where unusual temperature and hazards are relatively non-existent, the noise level may at times be moderate to loud.  Employee will experience constant interruptions and need to meet time-sensitive deadlines.  Work regularly requires the employee to stand, walk, sit, talk, hear, and occasionally climb stairs.  The employee is frequently required to reach with hands and arms, stoop, bend and kneel.  The employee must occasionally pull, push, lift and/or move up to 30 pounds.  Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.
 
TERMS OF EMPLOYMENT:  The work year for this position is 228 days.   The salary is paid in accordance with the current office personnel salary schedule.  The district offers excellent fringe benefits including life, health, and dental insurance.
 
EVALUATION:  Performance of this job will be evaluated in accordance with the collective bargaining agreement between the Valley View Office Personnel Council and the Board of Education.

APPLICATION PROCEDURE:  Applicants should apply online at www.vvsd.org and upload a letter of application, resume and three (3) letters of recommendation dated within the past twelve (12) months.
 
SELECTION PROCEDURE:  The deadline for receiving applications is open Until filled.   Interviews with selected applicants will be held as soon as practicable.

                           Equal Opportunity Employer




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Openings as of 4/16/2025
Secretarial/Clerical

Executive Office Personnel (#29450)

JobID: 11842

Position Type:
  Secretarial/Clerical/Executive Office Personnel


Date Posted:
  2/25/2025


Location:
  Wood View Elementary School


Closing Date:
  Until Filled


  Additional Information:  Show/Hide

VACANCY:   The Valley View Public School District is seeking an individual to fill a full time Executive Office Personnel position. 
 
JOB SUMMARY:  
•  Reports to the Principal
• Perform general clerical duties, such as, but not limited to, answering phones, greeting visitors, scheduling meetings; sorting and distributing U.S and Inter-District mail; typing correspondence: filing, preparing and initiating Parentlink calls; completing data entry; distributing supplies; and preparing/distributing parent event flyers.
• Additional responsibilities will be assigned to certain areas such as, but not limited to: Principal’s office, Assistant Principal’s office, Student Services, Attendance, Bookstore, Phoenix Program and Registrar.
• Each supervisor will assign specific duties from the list below related to the various roles within their building and department, as needed.  This list is not meant to be all inclusive, but to define the essential functions of this position.
  • Organize, maintain and manage school budget and reconcile on a monthly basis.
  • Perform purchasing functions.
  • Administer the school Trust Account, pay bills associated with the Trust Account, etc.
  • Act as building registrar by requesting and forwarding records, creating and maintaining cumulative health file and complete entry of daily add and drops.
  • Facilitate Fee Keeper responsibilities, which include handling of all student fees, data entry, posting and submission of funds, maintaining the collection website, generating fee letters, managing installment plans and coordinating “Back to School Day”.
  • Create and/or manage the annual school calendar.
  • Facilitate the building’s new employee process.
  • Prepare and organize parent teacher conferences and provide support for administrators, staff and parents, as needed.
  • Prepare for school parent events, may include ordering refreshments, updating information for parents, initiating Parentlink reminder calls and accepting school fees.
  • Organize and manage the “Back to School Day”, as needed.
  • Schedule buses for approved field trips using the Versatrans scheduling program.
  • Organize major student events throughout the school year.
  • Assist with interpreting parent phone calls, meetings and/or translating written communication, if applicable.
  • Attend evening events, as requested.
  • Perform other duties, as assigned.
  
QUALIFICATIONS/SKILLS:
• Minimum of high school diploma or G.E.D. equivalent
• 2 years of college or comparable business school, preferred
• At least 3 years or more of secretarial experience, preferred
• Must demonstrate a high level of confidentiality
• Must have knowledge of basic accounting principles
• Knowledge and experience with office equipment to include but not limited to copiers, fax machines, printers, computers, phone systems
• Must possess excellent organizational skills
• Effective communication skills with a high level of sensitivity and tact in person and on the phone
• Must possess excellent typing, grammar and computer skills including all Microsoft Office and Google products
• Must be highly organized and be able to work with little or no supervision
• Ability to plan, prioritize, and coordinate multiple projects and to work under pressure to meet deadlines
• Must be able to handle stressful situations with professionalism
• Ability to work collaboratively with administration, staff, and stakeholders
• Serve as a role model for all students and perform duties to create an environment that is conducive to providing students an enhanced and engaged learning opportunity.
 
PAY SCALE AND BENEFIT DISCLOSURE:   The work year for this position is 228 days.  Salary is in accordance with the Office Personnel Salary Schedule.
 
Benefits:
• Medical/Vision and Dental coverage through BCBSIL
• FSA and Dependent Daycare accounts
• Life, AD&D, and Long-Term Disability insurance 
• Tuition Reimbursement
• Salary Advancement
• IMRF contribution included in base salary
• 403B

APPLICATION PROCEDURE:   Applicants should apply online at www.vvsd.org and upload a letter of application with a resume and three (3) letters of recommendation, dated within the last twelve (12) months.
 
SELECTION PROCEDURE:  The deadline for receiving applications is Open Until Filled.  Interviews with selected applicants will be held as soon as practicable.  
                                   
                                                                                Equal Opportunity Employer





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Openings as of 4/16/2025
Secretarial/Clerical

Executive Office Personnel (Control Code 29457)

JobID: 11972

Position Type:
  Secretarial/Clerical/Executive Office Personnel


Date Posted:
  3/31/2025


Location:
  Bolingbrook High School


Closing Date:
  Until Filled


  Additional Information:  Show/Hide
VACANCY:   The Valley View Public School District is seeking an individual to fill a full-time Executive Office Personnel position at Bolingbrook High School for the 2025-2026 school year.
 
JOB SUMMARY:   The high school executive secretary is responsible for providing varying levels of administrative support to their immediate supervisor or building administrator by completing accounting tasks, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging school events, participating in emergency drills and scheduling meetings. May also train and supervise lower-level clerical staff.
 
ESSENTIAL FUNCTIONS:
• Perform general clerical duties such as answering phones; greeting visitors; scheduling meetings; sorting and distributing U.S. and inter-district mail; typing correspondence; filing, preparing and initiating Parentlink calls; completing data entry; attending district meetings; distributing supplies; and preparing/distributing parent event flyers.
• Additional responsibilities will be assigned to certain areas such as, but not limited to: Principal’s Office, Assistant Principal’s Office, Student Services, Attendance, Bookstore, Phoenix Program and Registrar.  
• Each supervisor will assign specific duties from the list below related to the various roles within their building and department as needed.  This list is not meant to be an all inclusive list, but rather to define with as much latitude as possible to the essential functions of this position.
• Organize, maintain and manage school budget and it’s various accounts by recording purchases and reconciling on a monthly basis.  
• Perform purchasing functions such as creating purchase orders, reconciling P-Card purchases, and meeting with vendors to procure pricing.
• Administer the school Trust Account, which includes collecting, documenting, and depositing monies generated by fundraisers or other events within the school Trust Account.  Pay bills associated with the Trust Account and complete the monthly bank reconciliation.
• Act as building registrar by requesting and forwarding records, creating and maintaining cumulative health file, and complete entry of daily add and drops.
• Facilitate Fee Keeper responsibilities, which includes handling of all student fees, data entry, appropriate posting and submission of funds to the Administration Center, maintaining the collection website, generating fee letters and various reports, managing installment plans, and coordinating “Back to School Day”.
• Create and/or manage the annual school calendar to be disseminated at “Back to School Day”, which includes updating events on the calendar and creating an all staff calendar.
• Facilitate the new employee process, which include duties such as creating employee folders, gathering emergency contact information, confirming e-mail log-ins, providing new employee with keys, swipe cards, copier access, and a copy of the district student and building staff handbook.
• Prepare and organize parent teacher conferences which includes setting up the website, scheduling or entering conferences, sending notification to parents, and providing support for administrators, staff and parents as needed.
• Prepare for school parent events, which may include ordering refreshments, updating and copying information for parents, initiating Parentlink reminder calls, and accepting school fees.
• Organize and manage the “Back to School Day”, which includes preparing the fee letter packet, processing mail-in registrations, securing volunteers, submitting set-up information to the technology department, creating parent information and various handouts, help with event set up and other duties as needed.
• Maintain the employee attendance system, which includes creating and maintaining substitute preference lists and employee absences, printing daily attendance report, contacting substitutes as needed, providing substitutes with building identification/information, and supporting administrator with the scheduling of internal subs.
• Process and maintain employee extra hours, internal sub hours, and automated time clock approvals. Prepare co-curricular stipend payments, as required by administrator.
• Schedule buses for approved field trips using the Versatrans scheduling program and procuring substitutes for teachers as needed.
• Organize major student events throughout the school year, which may include assisting the administrator with preparing certificates, ordering awards, organizing events, creating and typing of programs, inviting parents, organizing picture days and graduation.
• Assist with interpreting parent phone calls, meetings and/or translating written communication, if applicable.
• Attend evening events including but not limited to: open house, parent/teacher conferences, and graduation, as requested.
• Serve as a role model for all students and perform their duties to create an environment that is conducive to providing students an enhanced and engaged learning opportunity.
• Perform other duties as assigned.
 
QUALIFICATIONS/SKILLS:
• Minimum of high school diploma or G.E.D. equivalent
• 2 years of college or comparable business school, preferred
• At least 3 years or more of secretarial experience, preferred
• Must demonstrate a high level of confidentiality.
• Must have knowledge of basic accounting principles.
• Knowledge and experience with office equipment to include but not limited to copiers, fax machines, printers, computers, phone systems.
• Must possess excellent organizational skills.
• Effective communication skills with a high level of sensitivity and tact in person and on the phone.
• Must possess excellent typing, grammar and computer skills including all Microsoft Office and Google products.
• Must be highly organized and be able to work with little or no supervision.
• Ability to plan, prioritize, and coordinate multiple projects and to work under pressure to meet deadlines. Must be able to handle stressful situations with professionalism.
• Ability to work collaboratively with administration, staff, and stakeholders.
 
WORKING ENVIRONMENT AND PHYSICAL ACTIVITY:  Work is performed in an environment where unusual temperature and hazards are relatively non-existent, the noise level may be moderate to loud.  Employee will experience constant interruptions and need to meet time-sensitive deadlines.   Work regularly requires the employee to stand, walk, sit, talk, hear and occasionally climb stairs.  The employee is frequently required to reach with hands and arms, stoop, bend, and kneel.  The employee must occasionally pull, push, lift and/or move up to 30 pounds.  Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
 
 PAY SCALE AND BENEFIT DISCLOSURE:  The work year for this position is 228 days. Salary is in accordance with the Office Personnel Salary Schedule.
 
Benefits:
• Medical/Vision and Dental coverage through BCBSIL
• FSA and Dependent Daycare accounts
• Life, AD&D, and Long-Term Disability insurance 
• Tuition Reimbursement
• Salary Advancement
• IMRF contribution included in base salary
• 403B
 
APPLICATION PROCEDURE: Applicants should apply online at www.vvsd.org and upload a letter of application with a resume and three (3) letters of recommendation, dated within the last twelve (12) months.
 
SELECTION PROCEDURE:  The deadline for receiving applications is Open Until Filled.  Interviews with selected applicants will be held as soon as practicable.    
                                   
Equal Opportunity Employer
 




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Openings as of 4/16/2025
Secretarial/Clerical

Executive Office Personnel (#29479)

JobID: 11978

Position Type:
  Secretarial/Clerical/Executive Office Personnel


Date Posted:
  4/8/2025


Location:
  Administration Center


Closing Date:
  Until Filled


  Additional Information:  Show/Hide
VACANCY:   The Valley View Public School District is seeking an individual to fill a full time Executive Office Personnel position in the Human Resources Department for the 2025-2026 School Year. 
 
JOB SUMMARY:  
•  Perform general clerical duties such as answer phones, greeting visitors, scheduling meetings, sorting and distributing U.S. and inter-district mail if applicable, typing correspondence as assigned, filing and records management, completing data entry, participating in emergency drills, attending district meetings, maintaining project files.
• Additional responsibilities will be assigned to certain areas such as, but not limited to: Certified, Classified and Leave of Absences.
• The supervisor will assign specific duties from the list below related to the various roles within the department as needed.  This list is not meant to be an all-inclusive list, but rather to define with as much latitude as possible to the essential functions of this position.
  • Process and maintain criminal background checks.  These duties include processing of fingerprint fee payments, entering personal/physical information into Live Scan/Cross Match database, rolling of fingerprints, taking a picture of employee, check Illinois State Police Murderer and Violent Offender against Youth-Registry and U.S. Department of Justice Office of Sex Offender Sentencing, Monitoring, Apprehending, Registering and Tracking, log and mail applicant copy of results, verify charges on Illinois State Police/Bureau of Identification monthly account statements.
  • Provide back-up support for other HR staff as designated by the immediate supervisor.
  • Provide support to Administrative Assistant for HR with Emergency School Closing Procedure Booklet, Worker’s Compensation claims, Hepatitis B and Flu Vaccines.
  • Process certified and classified action report.
  • Process student teacher placement requests.
  • Record certified evaluations in access, RIF tool and on excel spreadsheet.
  • Manage the on-boarding of new staff.  These duties include scheduling new employee orientation, processing an add/change/remove form, creating employee folder, reviewing new hire paperwork with employee, entering data into the employee information system, completing voucher for payroll, entering employee information in the Global Compliance Network, processing verification of previous employment forms.
  • Process employee transfers.  These duties include processing add/change/remove forms, modifying information in Employee Information system and Global Compliance Network, completing voucher for payroll.
  • Process name and address changes for staff.
  • Process Co-Curricular recommendations for hire.  
  • Process and complete paperwork for volunteers.
  • Process tuition reimbursement paperwork including lane changes, as applicable.
  • Process retirement paperwork for staff, as applicable.
  • Process name and address changes for staff.
  • Assist with staff allocations, involuntary transfers and reductions-in-force (RIF’s).
  • Maintain and update staff databases. This includes running seniority and evaluation reports for building and district administrators.
  • Process employment and salary verification requests.
  • Put together and distribute leave application packets.
  • Process leave applications.  These duties include counseling employees on their leave, determining eligibility for leave, securing substitutes when necessary, entering employee’s and substitute’s time in the automated absence system, request email access for substitute, create leave calendar for employee, compose and distribute leave confirmation letters, intention letters and notification letters to employees, log leave information in Access and Excel, request and secure fit for duty letters, track and monitor FMLA leaves and intermittent days, confirm return to work dates and forward information to Benefits and Payroll Departments.
• Serve as backup to the Administration Center Receptionist during lunch hour.
• Assist with interpreting parent phone calls, meetings and/or translating written communication, if applicable.
• Serve as a role model for all students and perform their duties to create an environment that is conducive to providing students an enhanced and engaged learning opportunity.
• Perform other job related duties as assigned

QUALIFICATIONS
• Minimum of high school diploma or G.E.D. equivalent
• 2 years of college or comparable business school, preferred
• At least 3 years or more of secretarial experience, preferred
• Must demonstrate a high level of confidentiality
• Must have knowledge of basic accounting principles
• Knowledge and experience with office equipment to include but not limited to copiers, fax machines, printers, computers, phone systems
• Must possess excellent organizational skills
• Effective communication skills with a high level of sensitivity and tact in person and on the phone
• Must possess excellent typing, grammar and computer skills including all Microsoft Office and Google products
• Must be highly organized and be able to work with little or no supervision
• Ability to plan, prioritize, and coordinate multiple projects and to work under pressure to meet deadlines
• Must be able to handle stressful situations with professionalism
• Ability to work collaboratively with administration, staff, and stakeholders

 PAY SCALE AND BENEFIT DISCLOSURE:  Salary is in accordance with the Office Personnel Salary Schedule.
 
Benefits:
• Medical/Vision and Dental coverage through BCBSIL
• FSA and Dependent Daycare accounts
• Life, AD&D, and Long-Term Disability insurance 
• Tuition Reimbursement
• Salary Advancement
• IMRF contribution included in base salary
• 403B
 
 
WORKING CONDITIONS:  The work year for this position is 228 days.  The salary is paid in accordance with the current office personnel salary schedule.  The District offers excellent fringe benefits including life, health and dental insurance.
 
APPLICATION PROCEDURE:   Applicants should apply online at www.vvsd.org and upload a letter of application with a resume and three (3) letters of recommendation, dated within the last twelve (12) months.
 
SELECTION PROCEDURE:  The deadline for receiving applications is Open Until Filled.  Interviews with selected applicants will be held as soon as practicable.  
                                   
                                                                                Equal Opportunity Employer




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Openings as of 4/16/2025
Secretarial/Clerical

Professional Office Personnel - 210 Days (Control #29487)

JobID: 11983

Position Type:
  Secretarial/Clerical/Professional Office Personnel


Date Posted:
  4/9/2025


Location:
  Wood View Elementary School


Closing Date:
  Until Filled


  Additional Information:  Show/Hide
VACANCY:   The Valley View Public School District is seeking an individual to fill a full-time, Professional Office Personnel (210 Days) position at Wood View Elementary School for the 2025/2026 school year.
 
JOB SUMMARY: The professional secretary is responsible for providing varying levels of clerical support to their immediate supervisor or building administrator by completing accounting tasks, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging school events, participating in emergency drills; and scheduling meetings.  

ESSENTIAL FUNCTIONS:
• Perform general clerical duties such as answering phones, greeting visitors, scheduling meetings, sorting and distributing U.S. and inter-district mail, typing correspondence, filing, completing data entry; attending district meetings, distributing supplies, and preparing/distributing parent event flyers.
• Additional responsibilities will be assigned to certain areas such as, but not limited to: Athletics, Attendance, Bookstore, Core Content, Special Education, Student Services, and Switchboard/Mailroom.
• Each supervisor will assign specific duties from the list below related to the various roles within their building and department as needed.  This list is not meant to be an all inclusive list, but rather to define with as much latitude as possible to the essential functions of this position.
• Support the Guidance department administrator with student scheduling, entering data and running reports as needed.  Must have knowledge of courses, codes and maximum number of students per class.  These duties include continuous scheduling of new students, class changes throughout the year, as requested by the administrator(s), maintaining student job opportunities board, issuing work permits, supporting summer enrichment and intern opportunities, scheduling and maintaining the homebound and hospital bound student programs, and maintaining current college information.
• Support the building Student Services Administrator/SRT Leader by updating and working with the appropriate computer program designed for scheduling meetings, creating and maintaining temporary special education student files, forwarding appropriate information/paperwork to the District Student Services department and processing out of district requests for special education records.
• Manage daily student attendance tasks such as monitoring the automated attendance line, answering phones, inputting absences into appropriate system and ensuring accuracy, issuing tardy slips, and running tardy, truancy and quarterly attendance reports.   
• Support the Dean and Student Services departments.  Duties include keeping an up-to-date bus list; assigning/maintaining student locker and combination list using the appropriate program; entering student referrals, suspensions, detentions and tardies into appropriate database; maintaining temporary student discipline files, expulsion records/paperwork, and making student and staff ID’s.
• Support the Athletic department.  Duties include updating athletic website, monitoring online registrations, checking weekly athletic student grades and maintaining study table data, ordering activity buses, and coordinating athletic team pictures.  
• Provide assistance with major student events throughout the school year which include, assisting the administrator and executive secretary in scheduling rooms, preparing certificates, ordering awards, organizing events/picture days, creating and typing of programs, and inviting parents.
• Process requests for building usage.
• Perform purchasing functions such as creating purchase orders, reconciling P-Card purchases, and meeting with vendors to procure pricing.
• Prepare and organize parent teacher conferences which includes setting up the website, scheduling or entering conferences, sending notification to parents, and providing support for administrators, staff and parents as needed.
• Prepare for school parent events, which  may include ordering refreshments, updating and copying information for parents,  and accepting school fees.
• Act as back-up employee attendance operator for the building, as assigned. Duties include creating and maintaining substitute preference lists and employee absences, printing daily attendance report, contacting substitutes as needed, providing substitutes with building identification/information, and supporting administrator with the scheduling of internal subs.
• Assist with interpreting parent phone calls, meetings and/or translating written communication, if applicable.
• Attend evening events including but not limited to: open house and parent/teacher conferences, as requested.
• Serve as a role model for all students and perform their duties to create an environment that is conducive to providing students an enhanced and engaged learning opportunity.
• Perform other duties as assigned. 

EDUCATION
• Minimum of High School Diploma or GED equivalent
• Some College preferred 

EXPERIENCE
• Minimum of 2 years secretarial experience preferred

OTHER SKILLS AND ABILITIES
• Must possess proficient typing and computer skills including all Microsoft Office and Google products.
• Knowledge and experience with office equipment to include but not limited to copiers, fax machines, printers, computers, phone systems.
• Must possess excellent organizational skills.
• Must possess the ability to communicate effectively in person, in writing and on the phone.
• Must be proficient in general clerical tasks.
• Must demonstrate a high level of confidentiality.
• Must possess the ability to perform and complete assigned tasks.
• Must be able to handle stressful situations with professionalism.
• Ability to work collaboratively with administration, staff, and stakeholders.

PAY SCALE AND BENEFIT DISCLOSURE:  The work year for this position is 210 days.  Salary is in accordance with the Office Personnel Salary Schedule.
 
Benefits:
• Medical/Vision and Dental coverage through BCBSIL
• FSA and Dependent Daycare accounts
• Life, AD&D, and Long-Term Disability insurance 
• Tuition Reimbursement
• Salary Advancement
• IMRF contribution included in base salary
• 403B 

APPLICATION PROCEDURE:   Applicants should apply online at www.vvsd.org and upload a letter of application with resume, and three (3) letters of recommendation, dated within the last twelve (12) months.
 
SELECTION PROCEDURE:  The deadline for receiving applications is Open Until Filled.  Interviews with selected applicants will be held as soon as practicable.
 
 EQUAL OPPORTUNITY EMPLOYER
 




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Openings as of 4/16/2025
Secretarial/Clerical

Professional Office Personnel - 200 Days (#29376)

JobID: 11985

Position Type:
  Secretarial/Clerical/Professional Office Personnel


Date Posted:
  4/9/2025


Location:
  Oak View Elementary School


Closing Date:
  Until Filled


  Additional Information:  Show/Hide

VACANCY:   The Valley View Public School District is seeking an individual to fill a full-time, Professional Office Personnel (200 Days) position at Oak View Elementary School for the 2025/2026 School Year.
 
JOB SUMMARY:
• Reports to the Assistant Principal
• Perform general clerical duties, such as, but not limited to, answering phones, greeting visitors and performing Raptor duties, scheduling meetings, sorting and distributing U.S. and inter-district mail, typing correspondence, filing and records management, preparing and initiating Parentlink calls, completing data entry, participating in emergency drills, attending district meetings, distributing supplies, and preparing/distributing supplies, and preparing/distributing parent event flyers
• Support the building administrator with student scheduling
• Act as building registrar
• Support the building Assistant Principal/SRT leader with various tasks
• Manage daily student attendance tasks
• Enter student referrals, suspensions and detentions into appropriate database
• Maintain annual book inventory
• Coordinate testing materials
• Update and maintain student transportation lists
• Provide assistance with major student events through the school year
• Process requests for building usage
• Act as back-up employee attendance operator for the building, as assigned
• Assist with interpreting parent phone calls, meetings and/or translating written communication, if applicable
• Attend evening events, as requested
• Perform other duties, as assigned
 
QUALIFICATIONS/SKILLS
• Minimum of High School Diploma or GED equivalent, some College preferred
• Minimum of 2 years secretarial experience, preferred
• Must possess proficient typing, grammar and computer skills, including all Microsoft Office and Google products
• Knowledge and experience with office equipment
• Must possess excellent organizational skills
• Must possess the ability to communicate effectively in person, in writing and on the phone
• Must be proficient in general clerical tasks
• Must demonstrate a high level of confidentiality
• Must possess the ability to perform and complete assigned tasks
• Must be able to handle stressful situations with professionalism
• Ability to work collaboratively with administration, staff and stakeholders
• Serve as a role model for all students, and perform duties to create an environment that is conducive to providing students and enhanced and engaged learning opportunity
• Negative T.B. and physical required
 
PAY SCALE AND BENEFIT DISCLOSURE:  Salary is in accordance with the Office Personnel Salary Schedule.
 
Benefits:
• Medical/Vision and Dental coverage through BCBSIL
• FSA and Dependent Daycare accounts
• Life, AD&D, and Long-Term Disability insurance 
• Tuition Reimbursement
• Salary Advancement
• IMRF contribution included in base salary
• 403B
 
WORKING CONDITIONS:  The work year for this position is 200 days.  Salary is paid in accordance with the office personnel salary schedule.  The District offers excellent fringe benefits, including life, health and dental insurance.
 
APPLICATION PROCEDURE:   Applicants should apply online at www.vvsd.org and upload a letter of application with resume, and three (3) letters of recommendation, dated within the last twelve (12) months.
 
SELECTION PROCEDURE:   The deadline for receiving applications is Open Until Filled.  Interviews with selected applicants will be held as soon as practicable.
 
 EQUAL OPPORTUNITY EMPLOYER
 





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Openings as of 4/16/2025
Secretarial/Clerical

Professional Office Personnel - 200 Days (#29485)

JobID: 11987

Position Type:
  Secretarial/Clerical/Professional Office Personnel


Date Posted:
  4/9/2025


Location:
  Pioneer Elementary School


Closing Date:
  Until Filled


  Additional Information:  Show/Hide

VACANCY:   The Valley View Public School District is seeking an individual to fill a full-time, Professional Office Personnel (200 Days) position at Oak View Elementary School for the 2025/2026 School Year.
 
JOB SUMMARY:
• Reports to the Assistant Principal
• Perform general clerical duties, such as, but not limited to, answering phones, greeting visitors and performing Raptor duties, scheduling meetings, sorting and distributing U.S. and inter-district mail, typing correspondence, filing and records management, preparing and initiating Parentlink calls, completing data entry, participating in emergency drills, attending district meetings, distributing supplies, and preparing/distributing supplies, and preparing/distributing parent event flyers
• Support the building administrator with student scheduling
• Act as building registrar
• Support the building Assistant Principal/SRT leader with various tasks
• Manage daily student attendance tasks
• Enter student referrals, suspensions and detentions into appropriate database
• Maintain annual book inventory
• Coordinate testing materials
• Update and maintain student transportation lists
• Provide assistance with major student events through the school year
• Process requests for building usage
• Act as back-up employee attendance operator for the building, as assigned
• Assist with interpreting parent phone calls, meetings and/or translating written communication, if applicable
• Attend evening events, as requested
• Perform other duties, as assigned
 
QUALIFICATIONS/SKILLS
• Minimum of High School Diploma or GED equivalent, some College preferred
• Minimum of 2 years secretarial experience, preferred
• Must possess proficient typing, grammar and computer skills, including all Microsoft Office and Google products
• Knowledge and experience with office equipment
• Must possess excellent organizational skills
• Must possess the ability to communicate effectively in person, in writing and on the phone
• Must be proficient in general clerical tasks
• Must demonstrate a high level of confidentiality
• Must possess the ability to perform and complete assigned tasks
• Must be able to handle stressful situations with professionalism
• Ability to work collaboratively with administration, staff and stakeholders
• Serve as a role model for all students, and perform duties to create an environment that is conducive to providing students and enhanced and engaged learning opportunity
• Negative T.B. and physical required
 
PAY SCALE AND BENEFIT DISCLOSURE:  Salary is in accordance with the Office Personnel Salary Schedule.
 
Benefits:
• Medical/Vision and Dental coverage through BCBSIL
• FSA and Dependent Daycare accounts
• Life, AD&D, and Long-Term Disability insurance 
• Tuition Reimbursement
• Salary Advancement
• IMRF contribution included in base salary
• 403B
 
WORKING CONDITIONS:  The work year for this position is 200 days.  Salary is paid in accordance with the office personnel salary schedule.  The District offers excellent fringe benefits, including life, health and dental insurance.
 
APPLICATION PROCEDURE:   Applicants should apply online at www.vvsd.org and upload a letter of application with resume, and three (3) letters of recommendation, dated within the last twelve (12) months.
 
SELECTION PROCEDURE:   The deadline for receiving applications is Open Until Filled.  Interviews with selected applicants will be held as soon as practicable.
 
 EQUAL OPPORTUNITY EMPLOYER
 





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Openings as of 4/16/2025
Secretarial/Clerical

Professional Office Personnel - 200 Days (#97951)

JobID: 12000

Position Type:
  Secretarial/Clerical/Professional Office Personnel


Date Posted:
  4/14/2025


Location:
  James Mitchem Early Childhood Center


Closing Date:
  Until Filled


  Additional Information:  Show/Hide

VACANCY:   The Valley View Public School District is seeking an individual to fill a full-time, Professional Office Personnel (200 Days) position for the 2025/2026 School Year.
 
JOB SUMMARY:
• Reports to the Assistant Principal
• Perform general clerical duties, such as, but not limited to, answering phones, greeting visitors and performing Raptor duties, scheduling meetings, sorting and distributing U.S. and inter-district mail, typing correspondence, filing and records management, preparing and initiating Parentlink calls, completing data entry, participating in emergency drills, attending district meetings, distributing supplies, and preparing/distributing supplies, and preparing/distributing parent event flyers
• Support the building administrator with student scheduling
• Act as building registrar
• Support the building Assistant Principal/SRT leader with various tasks
• Manage daily student attendance tasks
• Enter student referrals, suspensions and detentions into appropriate database
• Maintain annual book inventory
• Coordinate testing materials
• Update and maintain student transportation lists
• Provide assistance with major student events through the school year
• Process requests for building usage
• Act as back-up employee attendance operator for the building, as assigned
• Assist with interpreting parent phone calls, meetings and/or translating written communication, if applicable
• Attend evening events, as requested
• Perform other duties, as assigned
 
QUALIFICATIONS/SKILLS
• Minimum of High School Diploma or GED equivalent, some College preferred
• Minimum of 2 years secretarial experience, preferred
• Must possess proficient typing, grammar and computer skills, including all Microsoft Office and Google products
• Knowledge and experience with office equipment
• Must possess excellent organizational skills
• Must possess the ability to communicate effectively in person, in writing and on the phone
• Must be proficient in general clerical tasks
• Must demonstrate a high level of confidentiality
• Must possess the ability to perform and complete assigned tasks
• Must be able to handle stressful situations with professionalism
• Ability to work collaboratively with administration, staff and stakeholders
• Serve as a role model for all students, and perform duties to create an environment that is conducive to providing students and enhanced and engaged learning opportunity
• Negative T.B. and physical required
 
PAY SCALE AND BENEFIT DISCLOSURE:  Salary is in accordance with the Office Personnel Salary Schedule.
 
Benefits:
• Medical/Vision and Dental coverage through BCBSIL
• FSA and Dependent Daycare accounts
• Life, AD&D, and Long-Term Disability insurance 
• Tuition Reimbursement
• Salary Advancement
• IMRF contribution included in base salary
• 403B
 
WORKING CONDITIONS:  The work year for this position is 200 days.  Salary is paid in accordance with the office personnel salary schedule.  The District offers excellent fringe benefits, including life, health and dental insurance.
 
APPLICATION PROCEDURE:   Applicants should apply online at www.vvsd.org and upload a letter of application with resume, and three (3) letters of recommendation, dated within the last twelve (12) months.
 
SELECTION PROCEDURE:   The deadline for receiving applications is Open Until Filled.  Interviews with selected applicants will be held as soon as practicable.
 
 EQUAL OPPORTUNITY EMPLOYER
 





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Openings as of 4/16/2025
Secretarial/Clerical

Summer Clerical Support - Temporary (#95511)

JobID: 11829

Position Type:
  Secretarial/Clerical/Summer Clerical Support (Temporary)


Date Posted:
  2/12/2025


Location:
  Administration Center


Closing Date:
  Until Filled


  Additional Information:  Show/Hide
VACANCY:   The Valley View Public School District is seeking an individual to fill a Temporary Summer Clerical Support position.
 
          From:   June 03, 2025  through July 02, 2025
          Time:    7:30 AM – 4:00 PM
    
JOB SUMMARY:   To assist Student Services with scanning of student files and other duties as assigned.
 
QUALIFICATIONS:   
• Must be able to handle confidential material in a confidential manner
• Must possess excellent clerical skills
• Must possess the ability to perform and follow through effectively on assigned tasks
• Must be able to work with a minimum of supervision
• Must provide a physical and TB test 

PAY SCALE AND BENEFIT DISCLOSURE:

Pay:  Substitute Secretaries - $17.00 Per Hour
VVSD 365U Retired Secretaries - $25.00 Per Hour

Benefits:   No Benefits Offered

APPLICATION PROCEDURE:   Applicants should apply on line at www.vvsd.org and upload a letter of application with a resume and three (3) current letters of recommendation, dated within the last twelve (12) months.
 
SELECTION PROCEDURE:  The deadline for receiving applications is Open Until Filled.  Interviews with selected applicants will be held as soon as practicable after the deadline date.
 
EQUAL OPPORTUNITY EMPLOYER




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