BALTIMORE COUNTY PUBLIC SCHOOLS
TITLE: Fiscal Assistant II, Title IIA Grant TITLE CODE: K2926
GRADE: 05/ESPBC, $ 24.13 - $ 40.45 (Hourly Base Pay Scale for Non-Exempt Office Professionals, Clerical, and Classified Employees Represented by ESPBC, 2024-2025 Effective July 1, 2024)
REPORTS TO: Consulting Administrator, Fiscal Services
DEFINITION: Under general supervision, performs a variety of responsible accounting-clerical duties in support of the Title IIA federal grant. Maintains accounting, budgetary, and fiscal records. Processes financial transactions. Performs other duties as assigned.
EXAMPLES OF DUTIES:
- Provides direct support and service to department and office heads who submit proposals and develop activities to access grant funds. Responds to inquiries from grant sponsors.
- Works collaboratively with grant sponsors to develop activities inclusive of a needs assessment, plan for evaluation, along with supporting evidence.
- Provides direct support and service to over 50 non-public schools who access grant funds through Baltimore County Public Schools (BCPS). Responds to inquiries from grant contacts.
- Answers questions regarding allowable expenditures and remaining funds. Acts as a liaison to other departments, vendors, and outside agencies to provide guidance in accordance with grant policies and procedures.
- Works collaboratively with the grant accountant and grant manager in submitting the Title IIA components of Every Student Succeeds Act (ESSA) strategic plan including the equitable services portion for Title IIA.
- Communicates grant-related information to and from identified contacts at the Maryland State Department of Education.
- Assists with program related meetings with content offices participating in the grant.
- Tracks expenditures using Excel spreadsheets or Smartsheets to ensure grant compliance.
- Generates, reviews and processes purchase orders, check requests, and cash remittances.
- Records and monitors grant budget expenditures. Researches, gathers and prepares documents used in the grant budget request process.
- Prepares budget projections of expenditures and required reports. Maintains accurate files of all expenditures.
- Reconciles inquiries and/or detects problems regarding various transactions. Recommends and maintains appropriate control records.
- Assists in the preparation, collection, and review of reports required for Time & Effort Certification compliance.
- Compiles system-wide information for required reports and plans.
- Performs the storage, retrieval and dissemination of information, data, files and documents pertaining to grant operations. Creates, organizes and maintains electronic and paper document filing systems. Performs the archival and disposal of files.
- Provides ongoing consultation and support to offices in order to reconcile the spending of grant allocations. Provides a high-level of customer service.
- Conducts training sessions with non-public school counterparts to share Title II updates, as needed.
- Participates in internal and external audits.
- Performs other duties as assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience:
- Possession of a high school diploma or an appropriate equivalent.
- Four years of progressively responsible bookkeeping and/or account-clerk office experience.
- Experience in federal grants preferred.
- Experience in bookkeeping in a public-school setting is preferred.
- Completion of two years (60 credits) of college level training in the fields of accounting, business management, or data processing is preferred.
NOTE: Other combinations of applicable education, training, and experience that provide the knowledge, skills, and abilities necessary to perform effectively in the position may be considered.
Licenses and Certificates:
N/A
Knowledge, Skills, and Abilities:
- Knowledge of the practices and procedures of accounting clerical work and bookkeeping. Knowledge of office practices and procedures. Proficient in the use of Microsoft Office and accounting applications.
- Skill in performing accounting-clerical and bookkeeping duties. Skill in setting up and maintaining filing systems. Skill in gathering and compiling information and reports. Skill in composing correspondence and memoranda. Skill in operating personal computers and related office equipment. Attention to detail and excellent follow-up skills. Skill in creating and maintaining spreadsheets and Smartsheets, documents, logs and databases using appropriate software as designated by BCPS (e.g. CGI Advantage).
- Ability to make decisions in accordance with established policies and procedures. Ability to exercise courtesy and good judgment in dealing with BCPS personnel, outside vendors, the general public, and non-public school administrators, teachers and employees. Ability to maintain confidential information. Ability to establish and maintain effective working relationships. Ability to communicate effectively both orally and in writing. Ability to work collaboratively and independently as needed.
PHYSICAL AND ENVIRONMENTAL CONDITIONS: The work of this class is generally sedentary and performed in an office environment. Work includes the operation of office equipment, including personal computers.
CONDITIONS OF EMPLOYMENT: N/A
FLSA: Non-Exempt
RETIREMENT: Eligible for the Maryland State Retirement System
This document describes the duties and responsibilities of a position or group of positions. It shall not be held to exclude duties not referenced nor limit the right of management to assign work to employees.
Established/Revised: 11/2009, 1/2010, 10/2010, 10/2012, 11/2015, 12/2024 (Title IIA)
OTHER COMPENSATION: This position may be eligible for extra duty activity pay, as approved by the Supervisor/Principal. Visit the BCPS website to review the ESPBC Master Agreement for additional information at
https://www.bcps.org/cms/One.aspx?portalId=2828&pageId=69996497.
BENEFITS:
BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans. Other benefits include sick, paid holidays, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves. All new hires will attend a benefits and retirement orientation upon hire.
Visit the BCPS website for additional information about benefit plans for BCPS employees at https://www.bcps.org/hr/compliance/benefits_and_retirement
This job description defines the types of duties and level of difficulty of work required of positions in this title. It shall not be held to exclude duties not mentioned nor limit the right of management to assign work to employees.
Citizenship, residency or work VISA in United States required.
Revised: 1/2008, 1/2010, 11/2015, 7/2020, 9/2024
Application Instructions
Please read and carefully follow the instructions provided below.
- Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Each time an applicant applies to a job with BCPS, the application must be resubmitted. If an applicant started an application with BCPS in the past and at a later date decides to apply for additional positions, it is the applicant's responsibility to review the entire application and ensure that all data is up to date (for example, the applicant may need to add additional schooling or certifications, an additional work experience, or provide updated references). The applicant must remember to review the entire application each time for accuracy and submit each time for a new or different vacancy.
- ?Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted. Applicants should notify their reference proactively to inform them they will receive a form via email through a MAILBOT email address from Baltimore County Public Schools. Applicants should also inform their reference(s) of the job they are applying to.
- ?Be sure to account for all periods of employment and unemployment, including student teaching and internship experience, and include names, addresses, and telephone numbers of employers.
- ?Be sure to answer all criminal background questions. If you answer "yes" to any of the criminal background questions you must provide a written explanation. A criminal offense does not necessarily exclude an applicant from employment with BCPS. Factors such as passage of time since the offense, the nature of the violation, and the extent of rehabilitation will be taken into consideration.
Pre-Employment Requirements:
- All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $109. An identification card will be issued which must be shown prior to employment.
- Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
- ?If you have military experience, you will be asked to provide a copy of DD214.
- Official transcripts for all higher education must be received prior to contract signing.
- ?Some positions will require employees to undergo a physical examination and/or drug testing.
- All newly hired personnel must attend a Badges and Benefits session.
- ?Additional job verification will be required for salary credit.
Non-Discrimination Statement
The Board of Education of Baltimore County does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, or veteran status in matters affecting employment or in providing access to educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the Board’s nondiscrimination policies should be directed to: EEO Officer, Office of Equal Employment Opportunity, Baltimore County Public Schools, 6901 Charles Street, Building B, Towson, Maryland 21204 (443-809-8937). There is a compliance officer responsible for identifying, preventing, and remedying prohibited harassment concerning students. Complaints of harassment should be directed to the executive director, Department of School Safety and Security, 9600 Pulaski Park Drive, Suite 118, Baltimore, MD 21220 (443-809-4360).
Contact Information
Kelly Hammond, HR Analyst
Office of Temporary and Support Services
6901 Charles Street, Building E
Towson, Maryland 21204
Phone: 443-809-8952