Frontline Applicant Tracking - Alpine School District

Openings as of 4/1/2025
CLASSIFIED - School Based Office Positions

Administrative Secretary - Elementary

JobID: 13034

Position Type:
  CLASSIFIED - School Based Office Positions/Office Positions-Elementary


Date Posted:
  3/15/2025


Location:
  Alpine Elementary


Date Available:
  08/01/2025


  Additional Information:  Show/Hide
Administrative Secretary - Elementary (Lead Elementary) 
Lane 13 Contract and Benefits
202 Day Contract

Hours a day: 8
Hourly rate: $23.74-$26.67 Depending on qualifications and experience.

Contact Information:
• Name: Paul Finlayson
• Phone: 801-610-8700
• Email: pfinlayson@alpinedistrict.org


The job of Administrative Secretary - Elementary (Lead Elementary) is done for the purpose/s of providing secretarial support to school site; establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.

Essential Functions
• Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of meeting immediate health care needs within established guidelines.
• Attends department and/or in-service meetings (e.g. annual District's secretaries' meeting, etc.) for the purpose of conveying and/or gathering information required to perform functions.
• Collects payments for a variety of events (e.g. bus trips, fines, fees, fund raisers, etc.) for the purpose of completing transactions and/or securing funds.
• Communicates safety and security policies and enforcement procedures (e.g. to students, staff, visitors, etc.) for the purpose of ensuring their understandings of such information and the potential consequences of violation.
• Compiles data (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of preparing reports or processing requests.
• Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments, substitute and aide personnel, registration of new students, arrangements for conferences, meetings, travel requirements, etc.) for the purpose of completing activities and/or delivering services in a timely manner.
• Maintains a variety of manual and electronic documents files and records (e.g. attendance reports, work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g. forms, textbooks, office supplies, etc.) for the purpose of ensuring items' availability.
• Oversees the work activities within the office (e.g. purchase card transactions, petty cash fund, etc.) for the purpose of ensuring compliance with established limits/guidelines.
• Oversees distribution of mail, packages, supplies for the purpose of ensuring delivery to appropriate personnel.
• Performs enrollment and withdrawal activities for the purpose of complying with established requirements.
• Performs general clerical functions (e.g. scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
• Prepares a variety of correspondence, reports and other materials (e.g. requisitions, purchase orders, forms for advertising vacant positions, letters, memorandums, minutes, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a variety of documents and materials (e.g. field trip requests, time sheets, work orders, requisitions, travel reimbursements, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
• Reconciles a variety of financial data (e.g. principal's budget, special funds, allocations, etc.) for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.
• Registers new students for the purpose of assuring that all aspects of student enrollment are completed.
• Represents assigned administrator in his/her absence for the purpose of conveying and/or gathering information required for his/her function.
• Researches assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information for addressing department operations.
• Responds to inquiries from a variety of internal and external parties (e.g. parents, building staff, students, district staff, other schools, government agencies, general public, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Schedules activities (e.g. appointments, faculty and staff meetings, lunches, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned administrator.
• Screens telephone calls and visitors (e.g. parent calls about student grades, etc.) for the purpose of responding to inquiries, transferring calls and/or taking messages and serving as information resource for callers and visitors.

Requirements:
• age 16+
• High school diploma or equivalent.
• Job related experience with increasing levels of responsibility is required.

 




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Openings as of 4/1/2025
CLASSIFIED - School Based Office Positions

Administrative Secretary - Elementary

JobID: 13050

Position Type:
  CLASSIFIED - School Based Office Positions/Office Positions-Elementary


Date Posted:
  3/17/2025


Location:
  Fox Hollow


Date Available:
  08/01/2025


  Additional Information:  Show/Hide
Administrative Secretary - Elementary (Lead Elementary) 
Lane 13 Contract and Benefits
202 Day Contract

Hours a day: 8
Hourly rate: $23.74-$26.67 Depending on qualifications and experience.

Contact Information:
• Name: Erin Gates
• Phone: 801.610.8706
• Email: eringates@alpinedistrict.org


The job of Administrative Secretary - Elementary (Lead Elementary) is done for the purpose/s of providing secretarial support to school site; establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.

Essential Functions
• Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of meeting immediate health care needs within established guidelines.
• Attends department and/or in-service meetings (e.g. annual District's secretaries' meeting, etc.) for the purpose of conveying and/or gathering information required to perform functions.
• Collects payments for a variety of events (e.g. bus trips, fines, fees, fund raisers, etc.) for the purpose of completing transactions and/or securing funds.
• Communicates safety and security policies and enforcement procedures (e.g. to students, staff, visitors, etc.) for the purpose of ensuring their understandings of such information and the potential consequences of violation.
• Compiles data (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of preparing reports or processing requests.
• Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments, substitute and aide personnel, registration of new students, arrangements for conferences, meetings, travel requirements, etc.) for the purpose of completing activities and/or delivering services in a timely manner.
• Maintains a variety of manual and electronic documents files and records (e.g. attendance reports, work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g. forms, textbooks, office supplies, etc.) for the purpose of ensuring items' availability.
• Oversees the work activities within the office (e.g. purchase card transactions, petty cash fund, etc.) for the purpose of ensuring compliance with established limits/guidelines.
• Oversees distribution of mail, packages, supplies for the purpose of ensuring delivery to appropriate personnel.
• Performs enrollment and withdrawal activities for the purpose of complying with established requirements.
• Performs general clerical functions (e.g. scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
• Prepares a variety of correspondence, reports and other materials (e.g. requisitions, purchase orders, forms for advertising vacant positions, letters, memorandums, minutes, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a variety of documents and materials (e.g. field trip requests, time sheets, work orders, requisitions, travel reimbursements, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
• Reconciles a variety of financial data (e.g. principal's budget, special funds, allocations, etc.) for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.
• Registers new students for the purpose of assuring that all aspects of student enrollment are completed.
• Represents assigned administrator in his/her absence for the purpose of conveying and/or gathering information required for his/her function.
• Researches assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information for addressing department operations.
• Responds to inquiries from a variety of internal and external parties (e.g. parents, building staff, students, district staff, other schools, government agencies, general public, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Schedules activities (e.g. appointments, faculty and staff meetings, lunches, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned administrator.
• Screens telephone calls and visitors (e.g. parent calls about student grades, etc.) for the purpose of responding to inquiries, transferring calls and/or taking messages and serving as information resource for callers and visitors.

Requirements:
• age 16+
• High school diploma or equivalent.
• Job related experience with increasing levels of responsibility is required.

 




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Openings as of 4/1/2025
CLASSIFIED - School Based Office Positions

Administrative Secretary - Elementary

JobID: 13186

Position Type:
  CLASSIFIED - School Based Office Positions/Office Positions-Elementary


Date Posted:
  3/27/2025


Location:
  Windsor


Date Available:
  08/01/2025


  Additional Information:  Show/Hide
Administrative Secretary - Elementary (Lead Elementary) 
Lane 13 Contract and Benefits
202 Day Contract
Beginning:  August 1, 2025

Hours a day: 8
Hourly rate: $23.74-$26.67 Depending on qualifications and experience.

Contact Information:
• Name: Jenny Moore
• Phone: 801-610-8124
• Email: jmoore@alpinedistrict.org


The job of Administrative Secretary - Elementary (Lead Elementary) is done for the purpose/s of providing secretarial support to school site; establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.

Essential Functions
• Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of meeting immediate health care needs within established guidelines.
• Attends department and/or in-service meetings (e.g. annual District's secretaries' meeting, etc.) for the purpose of conveying and/or gathering information required to perform functions.
• Collects payments for a variety of events (e.g. bus trips, fines, fees, fund raisers, etc.) for the purpose of completing transactions and/or securing funds.
• Communicates safety and security policies and enforcement procedures (e.g. to students, staff, visitors, etc.) for the purpose of ensuring their understandings of such information and the potential consequences of violation.
• Compiles data (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of preparing reports or processing requests.
• Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments, substitute and aide personnel, registration of new students, arrangements for conferences, meetings, travel requirements, etc.) for the purpose of completing activities and/or delivering services in a timely manner.
• Maintains a variety of manual and electronic documents files and records (e.g. attendance reports, work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g. forms, textbooks, office supplies, etc.) for the purpose of ensuring items' availability.
• Oversees the work activities within the office (e.g. purchase card transactions, petty cash fund, etc.) for the purpose of ensuring compliance with established limits/guidelines.
• Oversees distribution of mail, packages, supplies for the purpose of ensuring delivery to appropriate personnel.
• Performs enrollment and withdrawal activities for the purpose of complying with established requirements.
• Performs general clerical functions (e.g. scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
• Prepares a variety of correspondence, reports and other materials (e.g. requisitions, purchase orders, forms for advertising vacant positions, letters, memorandums, minutes, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a variety of documents and materials (e.g. field trip requests, time sheets, work orders, requisitions, travel reimbursements, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
• Reconciles a variety of financial data (e.g. principal's budget, special funds, allocations, etc.) for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.
• Registers new students for the purpose of assuring that all aspects of student enrollment are completed.
• Represents assigned administrator in his/her absence for the purpose of conveying and/or gathering information required for his/her function.
• Researches assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information for addressing department operations.
• Responds to inquiries from a variety of internal and external parties (e.g. parents, building staff, students, district staff, other schools, government agencies, general public, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Schedules activities (e.g. appointments, faculty and staff meetings, lunches, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned administrator.
• Screens telephone calls and visitors (e.g. parent calls about student grades, etc.) for the purpose of responding to inquiries, transferring calls and/or taking messages and serving as information resource for callers and visitors.

Requirements:
• age 16+
• High school diploma or equivalent.
• Job related experience with increasing levels of responsibility is required.

 




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Openings as of 4/1/2025
CLASSIFIED - School Based Office Positions

Office Technician Contract - Secondary

JobID: 13002

Position Type:
  CLASSIFIED - School Based Office Positions/Office Positions-Secondary


Date Posted:
  3/12/2025


Location:
  Pleasant Grove Jr


Date Available:
  03/17/2025


  Additional Information:  Show/Hide
Office Technician Contract - Secondary
Lane 6 contract and benefits
180 day contract

Hourly rate: $16.03-18.01 depending on experience and qualifications
Hours per day: 8 hours per day

Contact Information: 
• Name: Kathryn Larsen
• Phone: 801-610-8146
• Email: katlarsen@alpinedistrict.org
The job of Office Technician Contract is done for the purpose/s of providing secretarial support to school site; establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.

Essential Functions
• Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of meeting immediate health care needs within established guidelines.
• Assists in developing master schedules for the purpose of ensuring student course and class size requirements are accurate.
• Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
• Collects payments for a variety of events (e.g. fines, fees, and fund raisers, etc.) for the purpose of completing transactions and/or securing funds.
• Compiles a variety of data (e.g. Student Educational Occupation Plans, calendars, work orders, budget reports, specialized reports, student records, etc.) for the purpose of preparing reports or processing requests, making recommendations and/or preparing information for assigned administrator.
• Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, personnel to proctor all exit assessments, etc.) for the purpose of completing activities and/or delivering services in a timely manner.
• Maintains a variety of manual and electronic documents files and records (e.g. a variety of site processes; student transcripts, purchase orders, advisory lists, work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.
• Monitors student behaviors (e.g. in hallways, auditorium, etc.) for the purpose of maintaining a safe and positive learning environment and secure facility.
• Prepares a variety of correspondence, reports and other materials (e.g. special recognition awards, report cards, class schedules, letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes documents and materials (e.g. schedule/class changes, student registrations, time sheets, work orders, travel reimbursements, etc.) for the purpose of ensuring accurate historical documentation.
• Researches assigned topics (e.g. student record discrepancies, current practices, policies, education codes, etc.) for the purpose of providing information for addressing department operations and ensuring accuracy of information.
• Responds to inquiries from a variety of internal and external parties (e.g. parents, district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Reviews release of student's to authorized parent and/or guardian for the purpose of ensuring safety of students upon release of student activities.
• Schedules activities (e.g. appointments for counselors and administrators, meetings, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned administrator.
• Verifies student related data (e.g. grades, information, course work, etc.) for the purpose of ensuring the accuracy of student records.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Requirements:
• Job related experience is desired.
• age 16+
• High school diploma or equivalent.





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Openings as of 4/1/2025
CLASSIFIED - School Based Office Positions

Office Assistant II - College Access Advisor

JobID: 13022

Position Type:
  CLASSIFIED - School Based Office Positions/Office Positions-Secondary


Date Posted:
  3/14/2025


Location:
  Mountain View


Date Available:
  08/08/2025


  Additional Information:  Show/Hide
Office Assistant II - Secondary  
Non-contract, no benefits

Hourly rate: $16.14
Starting date: 08/08/2025

Contact Information:
• Name: Kurt Wollenzien
• Phone: 801-610-8160
• Email: kwollenzien@alpinedistrict.org


The job of Office Assistant 2 is done for the purpose/s of providing clerical and technical administrative support to school site personnel;establishing and maintaining records; compiling and distributing materials and reports; communicating information to and responding to inquiries from a variety of internal and external sources.

Essential Functions
• Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of meeting immediate health care needs within established guidelines.
• Assists with processing of documents, forms, mailings and materials (e.g. attendance, enrollments, etc.) for the purpose of disseminating information to appropriate parties.
• Assists in developing master schedules for the purpose of ensuring student course and class size requirements are accurate.
• Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
• Collects payments for a variety of events (e.g. fines, fees, and fund raisers, etc.) for the purpose of completing transactions and/or securing funds.
• Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, personnel to proctor all exit assessments, etc.) for the purpose of completing activities and/or delivering services in a timely manner.
• Distributes materials (e.g. mail, checks, supplies, messages, etc.) for the purpose of ensuring delivery to addressee.
• Implements site processes and projects (e.g. discipline issues; subject area assignments;safe space for student; bus coordination; substitute teachers; college and career procedures; site projects, etc.) for the purpose of ensuring the implementation of site activities and processes; and providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains a variety of manual and electronic documents files and records (e.g. System 400 and Power School, student transcripts, purchase orders, advisory lists, work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.
• Monitors students referred for illness or disciplinary action (e.g. observing student behavior; collaborating with counselor, etc.) for the purpose of ensuring student welfare and maintaining a secure office environment.
• Prepares a variety of correspondence, reports and other materials (e.g. special recognition awards, report cards, class schedules, letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a variety of documents and materials (e.g. schedule/class changes, student registrations, time sheets, work orders, requisitions, travel reimbursements, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
• Researches assigned topics (e.g. student record discrepancies, current practices, policies, education codes, etc.) for the purpose of providing information for addressing department operations and ensuring accuracy of information.
• Responds to inquiries from a variety of internal and external parties (e.g. parents, district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Reviews release of student's to authorized parent and/or guardian for the purpose of ensuring safety of students upon release of student activities.
• Schedules activities (e.g. appointments for counselors and administrators, meetings, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned administrator.
• Verifies student related data (e.g. grades, information, course-work, etc.) for the purpose of ensuring the accuracy of student records.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Requirements:
• age 16+
• High school diploma or equivalent.
• Job related experience is desired.





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