Frontline Applicant Tracking - Windsor Locks Public Schools

Openings as of 4/28/2025

Coordinator of Alternative Services - Elementary

JobID: 1497

Position Type:
  Administration/Coordinator of Alternative Services


Date Posted:
  4/25/2025


Location:
  District


Date Available:
  August 2025


Closing Date:
  05/09/2025


  Additional Information:  Show/Hide

Coordinator of Alternative Services – Elementary
Windsor Locks Public Schools - Internal Only
 
Position Start Date:  August 2025 - Anticipated contingent upon budget approval May 20, 2025
Application Closing Date:  May 9, 2025
 
JOB SUMMARY:
The coordinator plays a crucial role in ensuring the efficient and compliant operation of the special education department. This position is responsible for a wide range of administrative and organizational tasks related to student referrals, evaluations, Individualized Education Program (IEP) meetings, and paraeducator assignments. The ideal candidate will be highly organized, detail-oriented, possess excellent communication and interpersonal skills, and have a strong understanding of special education procedures and timelines. This role requires proactive problem-solving, the ability to manage multiple tasks simultaneously, and a commitment to supporting students with disabilities and their families at the elementary grades.
 
ESSENTIAL DUTIES, FUNCTIONS AND RESPONSIBILITIES:
The requirements listed below are representative of the knowledge, skills and/or abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
Scheduling and Meeting Coordination:
• Develop and manage schedules for paraeducator assignments in collaboration with case managers.
• Share and review the ParaEducator Welcome Binder with essential information and resources with all new elementary ParaEducators.
• Manage all aspects of scheduling for Initial Evaluation, Reevaluation, Annual Review, and Parent Request/PPT meetings:
  • Create and send CTSEDS meeting notices in a timely manner.
  • Send Outlook meeting invitations to the relevant school staff.
  • Arrange necessary coverage for staff attending meetings.
  • Confirm meeting dates and times with parents/guardians.
  • Reserve appropriate conference room space.
  • Schedule parent request meetings and meetings to review/revise PPTs.
  • Coordinate the scheduling of initial and reevaluation testing with relevant specialists.
  • Remind families of upcoming meetings 1-2 days before the scheduled date.
 Referral and Evaluation Process:
• Manage paperwork for new referrals, including:
  • Reaching out to families to initiate the process.
  • Creating and organizing new referral documentation.
  • Informing classroom teachers, related service providers and building administration of new referrals.
• Upload worksheets/reports and other relevant documentation to CTSEDS 
• Manage the Evaluation Module in CTSEDS, including:
  • Completing embedded (LD/MER) and non-embedded (ED, ID, etc.) eligibility checklists.
  • Creating and tracking consent forms for evaluations.
• Send evaluation reports home to parents/guardians prior to Initial Evaluation, Reevaluation, and Annual Review meetings.
• Organize and track Annual Review classroom teacher reports, ensuring they are available two weeks prior to the PPT date.
• Manage the process of sending and receiving consent for evaluations for remote PPT Meetings.
• Organize and facilitate the process for Outside Evaluations, including obtaining Releases of Information (ROI), scheduling record sharing, and distributing information.
• Collaborate with the school SBA Coordinator (grades 3-5) to organize SBA accommodations in TIDE (Test Information Distribution Engine).
Communication and Coordination:
• Prepare and submit Special Transportation Requests to designated personnel.
• Prepare and submit Interpreter/Translator Requests to designated personnel and follow up for confirmation.
• Coordinate the Progress Report process, including sending reminders to Occupational Therapy (OT), Physical Therapy (PT), Speech Therapy (Sp), and Counseling providers.
• Facilitate team meetings as required.
Data Management and Compliance:
• Participate in developing and implementing internal processes to ensure accuracy and compliance.
• Implement a system for case managers to cross-check IEP documents before finalization.
• Finalize IEP documents within required timelines.
 Other Duties:
• Provides leadership in conjunction with the Director of Pupil Services to enhance all aspects of student achievement while maintaining a positive school climate and culture that supports the students' social and emotional learning needs
• Collaborates closely with the Director of Pupil services focused on the educational achievement of students identified with exceptionalities, focusing on leveraging resources to meet these students’ unique educational needs
• Provides critical evaluation and feedback to all staff members in keeping with the district’s evaluation plans.  (Teachers, Para-Educators, Related Services)
• Oversee the SRBI team to monitor students’ progress towards competency of grade-level standards at PMA
• Collaborate with the attendance committee on reports and parents’ contact logs regarding truant students. Develop plans for students who are struggling to attend school
• Oversee SAT testing for PMA
• Oversee Interim assessments for alternative services
• Build the school’s schedule, oversee guidance counseling services, and communicate academic progress to parents for alternative services
• Collaborate with Big Picture Learning and PMA staff to design professional development that aligns with the school and district's vision
• Collect and analyze data to monitor growth toward meeting the school’s and district's vision
• Facilitate faculty meetings and PLC meetings 
• Address students’ behavioral needs as well as communication with parents
• Establish and maintain high expectations and standards for student learning and positive interactions
• Maintain a thriving, supportive, and caring learning community of children, families, and educators
• Participate in developing and implementing school goals focused on a clear vision
• Participates in the screening and selection of well-qualified, diverse staff members who share the district and school vision
• Develop relationships and partnerships with local businesses and community organizations to support internships and educational programming
• Prepare and monitor budget and resources related to alternative services 
• Support the Director of Pupil Services in preparing state, federal, and other reports as necessary for the two schools
• Oversee after-school activities at PMA
• Ensures the safety and well-being of students in the physical space by monitoring the maintenance of the physical grounds, connecting with SRO as needed, and communicating needs to the Director of Pupil Services
• Collaborate with the Director of Pupil Services in providing support and resources for related services. (SLP, OT/PT, Social Workers, School Psychologists)
• Perform such other duties as may be assigned by the Director of Pupil Services and Superintendent
SUPERVISORY RESPONSIBILITIES:
Supervises teaching and support staff as assigned.
 
QUALIFICATION REQUIREMENTS:
• To perform this job successfully, an individual must be able to satisfactorily perform each essential duty.
• Preferred certification in Special Education, School Psychology, Social Work, or School Counseling
• 092 Required
• Experience working in an alternative school setting or outplacement program preferred
• Experience utilizing Inquiry-Based Instruction and Project-Based Learning Preferred
EDUCATION AND/OR EXPERIENCE:
A master's degree and/or higher. At least five years of successful teaching in special education or related service. 
 
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before parents, staff and students.  Strong oral and written communication skills.  Ability to use proper telephone etiquette.  Multilingual (Spanish) preferred.
 
SALARY:
As per collective bargaining agreement, competitive benefits
 
Windsor Locks Public Schools does not discriminate in any employment practice on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, genetic information, or any other basis prohibited by Connecticut state and/or federal nondiscrimination law.  Windsor Locks Public Schools does not unlawfully discriminate in employment and licensing against qualified persons with a prior criminal conviction.  Windsor Locks Public Schools is committed to a policy of equal opportunity/affirmative action for all qualified persons.
 




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Openings as of 4/28/2025

Grant Manager / Business Analyst

JobID: 1496

Position Type:
  District/Business Office Staff Accountant & Grant Manager


Date Posted:
  4/24/2025


Location:
  District


Date Available:
  06/02/2025


Closing Date:
  Open until filled


  Additional Information:  Show/Hide
Grant Manager/Business Analyst
Windsor Locks School District
 
Position Start Date:  June 2, 2025
Application Closing Date:  Open until filled
 
JOB SUMMARY:         
Establishes and maintains a high standard of professionalism in the operation of the business office while overseeing grants and basic accounting.
 
ESSENTIAL DUTIES, FUNCTIONS AND RESPONSIBILITIES:
The requirements listed below are representative of the knowledge, skills and/or abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Assists in the development, preparation and distribution of the annual budget.
• Performs financial analysis as needed for district activities including but not limited to the EFS, SBCH Medicaid Program, and Special Education cost studies.
• Assists the Director in ensuring compliance with the School Based Child Health program.
• Processes invoices from data provided by the Director of Finance and Operations and the Director of Pupil Services for Special Education Tuitions and Related Services for students attending Windsor Locks Public Schools through the Open Choice program, and other out-of-district students (non-nexus), and track the collection of revenues and placement agreements.
• Certifies costs for nexus students attending outside facilities.
• Notifies the Director of Finance and Operations of anticipated exceptional expenditures.
• Manages state, federal and private grants awarded to the district: tracks revenue and expenses, ensuring complete and accurate transactions in accordance with grant’s purpose and governing requirements.
• Performs financial analysis as needed for District activities including but not limited to, the EFS, SBCH program, and Special Education cost studies.
• Monthly filing of grant activity in the state online grant reporting site.
• Prepares Annual Reconciliation of grant revenue and expenses- for Director of Finance and Operations, town Finance Director, and auditors.
• Prepares work papers for the annual audit. (Grants, Student activity fund, Food Services Account) Including but not limited to: Balance Sheet, Income Statement, Deferred Revenue, Revenue accounts receivable.
• Manages the Student Activity Fund - monthly balancing of bank statements, ensures proper posting of transactions, works with school administrative assistants to maintain proper account balances. In addition, provides information and assistance to teachers, parents, and others as needed.
• Assists the Director with managing the Food Services Fund - monthly balancing of bank statements, ensures proper posting of transactions by WLPS and the Food Service Contractor, works with the Food Service Manager to ensure proper accounting and reporting of transactions. 
• Reconciles the district’s bank accounts monthly and in coordination with the Town Finance Department to ensure complete and accurate recording.
• Manages student injury and accident claims.
• Organizes and maintains the business office files.
• Prepares financial documents, copies and distributes to administrators.
• Researches account balances and discrepancies, generates reports, posts journal entries, general ledger account analysis.
• Prepares purchase orders with correct account numbers, submits and follow up on.
• Completes special projects as needed.
• Performs other duties/projects assigned by the Superintendent of Schools and/or Director of Finance and Operations.
 
SUPERVISORY RESPONSIBILITIES:
None
 
QUALIFICATION REQUIREMENTS:
• To perform this job successfully, an individual must:
• have exceptional organizational skills; 
• be computer proficient in Microsoft Office (Excel, Word, PowerPoint, and Outlook), as well as other programs as required
• have great communication skills, 
• have basic accounting knowledge; knowledge of business practices
• be proficient in the use of office machines, filing, and other office skills
• be able to work as a member of the team
• be courteous, must be cooperative, congenial, and service oriented
• be able to create financial presentations, reports, analysis and convey content to a variety of audiences
 
EDUCATION AND/OR EXPERIENCE:
• Prefer a Bachelor’s degree in Accounting, Finance, or closely related field, or previous accounting experience.
• Experience in a customer service role preferred.
• Proficiency in financial management systems, preferably municipal systems. 
 
SALARY RANGE: 
$75,000 - $78,000 DOE
 
Windsor Locks Public Schools does not discriminate in any employment practice on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, genetic information, or any other basis prohibited by Connecticut state and/or federal nondiscrimination law.  Windsor Locks Public Schools does not unlawfully discriminate in employment and licensing against qualified persons with a prior criminal conviction.  Windsor Locks Public Schools is committed to a policy of equal opportunity/affirmative action for all qualified persons.
 




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Openings as of 4/28/2025

Substitute-Food Services- All Grades

JobID: 111

Position Type:
  Food Service/Substitute Food Services


Date Posted:
  4/22/2024


Location:
  District


Date Available:
  ASAP


  Additional Information:  Show/Hide

Substitute - Food Services (District)

Job Summary:  Under direction of Food Service Director and Kitchen Managers, you will be responsible for aiding in daily food service operations.  Including, but not limited to, prepping, serving, stocking supplies, cleaning and sanitizing.  In this position, the substitute would be available to all schools in the district to fill in when a Food Service employee is absent.  
 
Qualifications:  General Education Degree (GED); previous experience preferred.

Pay: $15.69 per hour - no benefits

Application Procedure:  Apply Online
 
 
Windsor Locks Public Schools does not discriminate in any employment practice on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, genetic information, or any other basis prohibited by Connecticut state and/or federal nondiscrimination law.  Windsor Locks Public Schools does not unlawfully discriminate in employment and licensing against qualified persons with a prior criminal conviction.  Windsor Locks Public Schools is committed to a policy of equal opportunity/affirmative action for all qualified persons.
 





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Openings as of 4/28/2025

Substitute - Food Services - All Grades

JobID: 1442

Position Type:
  Food Service/Substitute Food Services


Date Posted:
  9/5/2024


Location:
  District


Date Available:
  ASAP


  Additional Information:  Show/Hide

Substitute - Food Services (District)

Job Summary:  Under direction of Food Service Director and Kitchen Managers, you will be responsible for aiding in daily food service operations.  Including, but not limited to, prepping, serving, stocking supplies, cleaning and sanitizing.  In this position, the substitute would be available to all schools in the district to fill in when a Food Service employee is absent.  
 
Qualifications:  General Education Degree (GED); previous experience preferred.

Pay: $16.35 per hour - no benefits

Application Procedure:  Apply Online
 
 
Windsor Locks Public Schools does not discriminate in any employment practice on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, genetic information, or any other basis prohibited by Connecticut state and/or federal nondiscrimination law.  Windsor Locks Public Schools does not unlawfully discriminate in employment and licensing against qualified persons with a prior criminal conviction.  Windsor Locks Public Schools is committed to a policy of equal opportunity/affirmative action for all qualified persons.





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Openings as of 4/28/2025

Substitute Housekeeper - All Grade Levels

JobID: 1437

Position Type:
  Maintenance/Custodial/Housekeeper


Date Posted:
  8/19/2024


Location:
  District


Closing Date:
  Open until filled


  Additional Information:  Show/Hide
Substitute Housekeeper

Job Summary:  To provide students with a safe and clean environment in which to learn and develop by performing any and all activities related to the cleaning of the building and grounds.  Activities including sweeping, dusting, mopping, washing, vacuuming, treating, spraying, cutting, removing, collecting, painting, applying and such other activities necessary to maintain the buildings and grounds in a clean and enhanced appearance.

Qualifications:  General Education Degree (GED); previous experience preferred.

Working Conditions: As needed - pay is based on experience with no benefits.

Apply online

Windsor Locks Public Schools does not discriminate in any employment practice on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, genetic information, or any other basis prohibited by Connecticut state and/or federal nondiscrimination law.  Windsor Locks Public Schools does not unlawfully discriminate in employment and licensing against qualified persons with a prior criminal conviction.  Windsor Locks Public Schools is committed to a policy of equal opportunity/affirmative action for all qualified persons.
 

 




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Openings as of 4/28/2025

Mail Courier (District)

JobID: 1491

Position Type:
  Maintenance/Custodial/Mail Courier


Date Posted:
  4/9/2025


Location:
  District


Date Available:
  25-26 School Year


Closing Date:
  Open until filled


  Additional Information:  Show/Hide
Mail Courier (District)
 
Position Start Date: 2025-2026 Fiscal Year
Application Closing Date: Open until filled
 
SUMMARY:
Deliver mail and packages between buildings during the year.
 
ESSENTIAL DUTIES, FUNCTIONS AND RESPONSIBILITIES:
Must be able to lift up to fifty pounds.
Successful candidate must have a current valid driver’s license with no moving violations.
Performs other duties as appropriate and required.
 
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
REASONING ABILITY:
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standard situations.  Ability to understand the integrity and confidentiality of certain matters pertaining to the work of the system.
 
OTHER SKILLS AND ABILITIES:
Ability to develop effective working relationships with students, staff and the school community.  Ability to communicate clearly and concisely, both orally and in writing.  Ability to perform duties with awareness of all district requirements and Board of Education policies.
 
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
PAY RATE:  $16.35 per hour, 7.5 hours per week, 246 days a year 
 
Windsor Locks Public Schools does not discriminate in any employment practice on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, genetic information, or any other basis prohibited by Connecticut state and/or federal nondiscrimination law.  Windsor Locks Public Schools does not unlawfully discriminate in employment and licensing against qualified persons with a prior criminal conviction. Windsor Locks Public Schools is committed to a policy of equal opportunity/affirmative action for all qualified persons.
 




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