Frontline Applicant Tracking - South St. Paul Public Schools

Openings as of 4/3/2025
District Support

Payroll Specialist

JobID: 3728

Position Type:
  District Support/Payroll Coordinator


Date Posted:
  3/11/2025


Location:
  District Office


  Effective immediately, the Finance Department is accepting online applications for the position of Payroll Specialist.
The position is full time (12 month; 8 hours per day), Monday through Friday.  Annual salary range is $60,000-$74,500, and includes an excellent benefits package.

Application Process
To be considered for the position, submit online application at www.sspps.org.  Posting will remain open until the position is filled.

Reports to:  Director of Finance

Job Summary
This position processes payroll for employees and provides quality service to payroll customers. 
In addition, performs annual payroll reporting, reconciles and deposits payroll data for quarterly taxes. 
 
Job Functions
• Issue paychecks for employees in multiple bargaining groups by calculating, withholding, and submitting necessary tax withholding, levies, garnishments, retirement and other deductions.  Print checks & transfer direct deposit file to bank each payday.  Process stop payments & reissues upon request.  Handle due diligence on unclaimed properties per state regulations.
• Maintain accurate up to date payroll spreadsheets, profile information, files and other information. 
• Review payroll timehseets for accuracy of hours and account code information as well as proper authorization. 
• Audit information to ensure that data is correct on payroll system and spreadsheets.  Research and resolve differences. 
• Perform all duties and tasks in compliance with legal & regulatory requirements. 
• Process account code transfers.
• Complete employment verifications and other requests for information.
  • Process TRA/PERA payments.
  • Maintain and process files and payments for the 403b program and Flexible Benefits Plan.
• Respond to all customer questions, problems and requests in a positive manner.  Provide employees with requested information, adjustments and assistance with payroll-related issues.  Proactively communicate  with employees to inform them of pertinent information relative to their paycheck. 
• Correspond via letters or emails to customers as needed including collection responsibilities for overpayments to employees.
• Resolve complex client inquiries, problems, or issues relating to payroll.  Identify if corrections are needed and initiate correction process if necessary.  Explain outcome clearly to customer and confirm that employee understands the information.
• Maintain sensitive records to protect information from unauthorized access.
• Report all required state and federal information within designated timeframes.
• Reconcile payment, deduction and benefit amounts each payday prior to distribution of funds.  Monitor payroll using spreadsheets & reports.
• Complete annual payroll reporting (W2, 941, wages for unemployment tax) to governmental agencies and maintains audit-proof payroll.
• Transfer direct deposit information to bank and submit payroll totals to Finance for further processing.
• Manage employee time off useage and ensure sumbitted requests are within the employee's available time allowable per the employment contract/agreement.  Audit time off requests to ensure requests are reflected in the employees’ time off. 
• Design and provide materials or summaries of information to employees as needed. 
• Create and maintain detailed procedures on tasks and processes. 
• Other duties as assigned.
 
Knowledge, Skills and Abilities Required
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• High School Diploma or equivalent.
• Associate Degree in Accounting/Financial preferred.
• Minimum of three years of payroll or related experience.
• High degree of accuracy and attention to detail.
• Strong aptitude for accounting and reconciling
• Strong analytical and problem-solving skills
• Knowledge of payroll preparation/bookkeeping and applicable tax law guidelines.
• Demonstrated ability to work and collaborate effectively with staff, community and other agencies.
• Excellent customer service skills, ability to work well and collaborate with others.
• Experience working with a computerized payroll system. 
• Strong computer skills.
• Proven ability to work on own and meet strict deadlines.
• Ability to maintain confidentiality.
• Good follow-through and excellent verbal and written communication skills.
• Demonstrated prompt, regular and reliable attendance
 
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is regularly required to talk and hear, reach, use hands to finger, wrists, hands and/or fingers for repetitive motions.The employee must frequently lift and/or move up to 10 pounds.  The employee is occasionally required to lift and/or move up to 20 pounds.  Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.

Benefits at South St. Paul Public Schools:
• HealthPartners coverage for medical and dental 
• 403(b) retirement with district match
• TRA or PERA Retirement Association benefits
• Flexible spending account
• Paid time off and leave benefits
• Complete benefits details available through Human Resources. Benefits vary by position and contract.





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