Frontline Applicant Tracking - Shelby County Public Schools

Openings as of 4/26/2025
Secretarial/Clerical

School Secretary I

JobID: 2877

Position Type:
  Secretarial/Clerical/School Secretary I


Date Posted:
  4/22/2025


Location:
  East Middle School


Date Available:
  07/01/2025


  Additional Information:  Show/Hide
205 Day position                                                                                              
Grade 16                                                                                                    
 
QUALIFICATIONS: High school diploma or G.E.D. Certificate.  Two years of varied clerical or secretarial experience.
 
REPORTS TO: Principal
 
JOB GOAL: Perform a wide variety of secretarial and clerical duties to assist the Principal with routine administrative tasks and coordinate school office activities; perform public relations and communication services for the Principal, between administrators, district and site personnel, parents, students and the general public.
 
PERFORMANCE RESPONSIBILITIES:
Organize budget and financial material to maintain accurate fiscal records; record expenditures and transfer funds as appropriate; assist in the preparation of annual budgets and other annual reports. 
Train and provide work direction to clerical personnel, students and others as assigned.    
Collect and account for money collected in conjunction with student body funds, list lost or damaged books and other school activities, account for and maintain the cash fund as assigned; prepare student body financial report. 
Provide information over the phone or in personal contacts with parents, students or school personnel as appropriate; receive and route calls to appropriate personnel as necessary; coordinate and maintain the school calendar of events. 
Train and provide work direction to clerical personnel, students and others as assigned. 
Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports, independently compose letters, memorandums, certificates, statistical data and bulletins as directed. 
Process the certified and classified payroll including the completion and submission of time sheets to the supervisor and District Office; maintain accurate records with respect to personnel; assist substitute teachers and classified personnel; secure period substitutes and prepare substitute time sheets. 
Initiate office and general school supply purchase orders; receive, store and distribute supplies and office materials; maintain materials and equipment inventory; maintain department purchase orders. 
Perform a wide variety of problem-solving tasks in support of certified, classified and management personnel. 
Operate a variety of office machines such as copiers, calculator and computer equipment. 
Utilize a mimeograph machine for forms, certificates, passes, slips and a variety of other items. 
Maintain Faculty/Staff Handbook. 
Perform First Aid according to established guidelines and procedures. Obtain required training in order to administer medication to students. 
Maintain confidentiality about school business, students’ records and personnel. 
Maintain a good working relationship with the entire staff. 
Perform other reasonable duties as assigned. 

ABILITY TO:
Assist teachers in preparing instructional materials as requested.
Perform a wide variety of clerical and secretarial duties to coordinate school office activities and
assist the Principal in a variety of administrative tasks.
Perform public relations and communications services for the Principal.
Add, subtract, multiply and divide quickly and accurately.
Understand and follow oral and written directions.
Compose correspondence independently.
Complete work with many interruptions.
Type at an acceptable rate of speed.
Work independently with little direction.
Establish and maintain cooperative and effective working relationships with others.
Learn, interpret, apply and explain rules, regulations, policies and procedures.
Operate a variety of office machines including computer terminal, calculator and copiers.
Understand and work within scope of authority.
Maintain good public relations with students, parents, teachers and the public.
Meet schedules and time lines.
Plan and organize work.
Train and provide work direction to others.
Compile and maintain accurate records and prepare reports.
Work confidentially with discretion.
 




Email To A Friend
Print Version

Openings as of 4/26/2025
Secretarial/Clerical

Staff Support Secretary - Attendance

JobID: 2862

Position Type:
  Secretarial/Clerical/Staff Support Secretary - Attendance


Date Posted:
  4/18/2025


Location:
  East Middle School


Date Available:
  07/01/2025


Closing Date:
  till filled


  Additional Information:  Show/Hide

205 Day position 
Up to 8 hours per day                                                                                                        
Grade  15                                                                                                        

QUALIFICATIONS:             High school diploma or G.E.D. Certificate.  Two years of varied secretarial and clerical experience.
 
REPORTS TO:                       Counselor
 
SUPERVISES:                       N/A
(Directly)
 
JOB GOAL:                           Perform a variety of responsible secretarial and clerical duties to supervisor; relieve supervisor of routine administrative details and general secretarial and clerical tasks
 
PERFORMANCE RESPONSIBILITIES:
 
 1.        Perform a variety of secretarial and clerical duties to assist a designated supervisor with routine administrative details and general clerical tasks; type, file and transcribe or compose letters, memoranda, documents, correspondence and bulletins as directed.
 
 2.        Assist with office activities and communications related to assigned school or program activities; assure the compliance with District policies and time lines; take and relay messages and information.
 
 3.        Type and prepare a variety of reports; maintain a variety of program, District, State records as required; requisition supplies, forms and maintenance work as needed, following established procedures.
 
 4.        Greet visitors and answer phone calls; answer questions, provide information or direct individual  to appropriate department or District employee; open, sort and distribute mail and other written communications.
 
 5.        Schedule appointments and meetings with students, parents, teachers, vendors and the general public.
 
 6.        Assist students with registration, orientation and student records; request records for new students and distribute records of withdrawn students to appropriate school.
 
 7.        Perform research, compute and compile information and prepare statistical reports.
 
 8.        Prepare and maintain records, reports, files and lists related to students, personnel, student records and attendance as required, part time nurse.
 
 9.        Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, lists, bulletins, reports and statistical data; proofread and edit materials.
 
10.       Coordinate schedules and meetings; serve as receptionist and a contact and reference source for staff, students, parents and the public.
 
11.       Provide information over the phone or in personal contacts with parents, student or school personnel as appropriate, route calls to appropriate personnel as necessary.
 
12.       Operate a variety of office machines, including a microcomputer or computer terminal, typewriter, copiers and calculator.
 
13.       Maintain confidentiality about school business and personnel.
 
14.       Enter and maintain all LEAD information into STI.
 
15.       Enter and maintain all Safe School information into STI.
 
16.       Compile bus rosters for teachers for field trips from STI.
 
17.       Print mailing labels for teachers from STI.
 
18.       Complete annual immunization survey on Kindergarteners for health department (for elementary secretaries).
 
19.       Monitor attendance of students and send out truancy letters twice a month.
 
20.       Complete annual homeless survey.
 
21.       Prepare for state attendance audit.
 
22.       Conduct annual kindergarten registration (for elementary secretaries).
 
23.       Review and prepare monthly attendance report.
 
24.       Run report cards and Mid-Term reports.
 
25.       Issue parking permits (high school).
 
26.       Complete driver’s license revocation (high school).
 
27.       Administer Perfect Attendance Incentives.
 
28.       Fill out substitute vouchers (some schools).
 
29.       Call substitutes for instructional assistants (some schools).
 
30.       Enter and maintain all groups (Sports teams, Special Education Folder List, Homework Club, Choir, etc.) in STI.
 
31.       Dispense medication to students (most schools).
 
32.       Work bus duty (most schools).
 
33.       Perform other reasonable duties as assigned.
 
 
ABILITY TO:
 
Perform a variety of secretarial and clerical duties to assist a Principal's secretary or Guidance       Counselor's with routine administrative details and general clerical tasks.
Learn, interpret, apply and explain school and District policies, rules and objectives of assigned school or program.
Understand and interpret rules and written directions and apply to specific situations.
Compose correspondence independently.
Perform duties effectively with many demands on time and constant interruptions.
Type at an acceptable rate of speed.
Establish and maintain effective working relationships with others.
Meet schedules and time lines.
Maintain records and prepare reports, including financial records.
Work confidentially with discretion.
Communicate effectively both orally and in writing.
Understand and follow oral and written directions.
Work independently with little direction.
 





Email To A Friend
Print Version