JOB TITLE: Administrative Assistant for Facilities and Operations
SITE: Board of Education / Facilities and Operations
PAY SCALE: Administrative Assistant
PAY TYPE: Classified/Non-Exempt/Hourly
RETIREMENT: TRS
WORK YEAR: 12 months
REPORTS TO: Director of Facilities and Operations
GOAL: Responsible for performing a wide variety of skilled office duties in an accurate, timely and organized manner to support the work of the department assigned.
Responsibilities:
- Work with the director and finance department to enter requisitions and place/receive orders while maintaining accurate records of inventory and budgets
- Maintain databases as required based on department/program needs
- Generate data reports to assist with data needs of the department/program
- Answer phones and screen/direct calls and provide information to stakeholders in a professional, polite and tactful manner
- Generate and proofread correspondence and documents
- Keep the director informed and adhere to the chain of command
- Perform other tasks consistent with the job goal for this position assigned by the director
Qualifications: - High School Diploma or equivalent; business or technical training preferred
- Minimum of 3 years secretarial/clerical experience
- Experience with organizing spreadsheets, maintaining budgets and reporting is preferred.
Skills & Abilities: - Proficient computer skills including the use of Microsoft Office and Google Apps
- Ability to maintain an effective and positive working environment with all stakeholders
- Excellent verbal and written communication skills
- Critical thinking, problem-solving, and organizational skills
- Ability to perform tasks and projects with a high degree of accuracy and attention to detail
- Ability to independently prioritize and process workflow
- Ability to handle confidential matters professionally
- Ability to manage multiple tasks and meet deadlines with frequent interruptions
- Ability to diffuse and manage volatile and stressful situations
- Must have an acceptable criminal background check
Physical Demands:
While performing the duties of this job, the employee is frequently required to sit for extended periods of time. Employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to touch, handle, feel, and/or reach. Employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Application Procedure:
Apply Online and please:
(1) provide an email address that you check frequently
(2) upload cover letter, resume, and official transcripts (if applicable)
(3) provide email addresses for references in the reference section of the application
Posting will remain opened until filled.
The Peach County School District does not discriminate on the basis of race, color, religion, national origin, genetics, disability, or sex in its employment practices, student programs and dealings with the public. It is the policy of the Board of Education to comply fully with the requirements of Title IX, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act and all accompanying regulations.