Frontline Applicant Tracking - Orleans-Niagara BOCES

Openings as of 4/27/2025

Secretary to District Superintendent/Board of Education Clerk

JobID: 1431

Position Type:
  Secretarial/Clerical/Secretary to District Superintendent


Date Posted:
  4/10/2025


Location:
  District Superintendent Office


Date Available:
  06/02/2025


Closing Date:
  05/01/2025


  Secretary to District Superintendent

Job Summary:
The District Superintendent’s Secretary provides high-level administrative support to the District Superintendent and serves as a key liaison between the superintendent’s office, staff, school districts, and community stakeholders. This position requires excellent organizational skills, discretion, professionalism, and the ability to manage multiple tasks in a fast-paced environment.
Key Responsibilities:
Administrative Support:
• Manage the District Superintendent’s calendar, schedule appointments, and coordinate meetings.
• Prepare correspondence, reports, presentations, and other official documents.
• Maintain confidential records, files, and sensitive information with a high level of discretion.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Assist in the preparation of board meeting materials, agendas, and minutes.
• Coordinate travel arrangements and event logistics for the District Superintendent.
Office Management & Coordination:
• Serve as a primary point of contact for the Superintendent’s Office, responding to inquiries and directing them appropriately.
• Ensure smooth day-to-day office operations, including maintaining office supplies and equipment.
• Work collaboratively with BOCES leadership, component school districts, and external partners to facilitate effective communication.
• Support special projects, initiatives, and events as directed by the District Superintendent.
Compliance & Record-Keeping:
• Maintain and organize official district records, including legal and policy documents.
• Assist in the preparation and submission of required reports to the Board of Education, state agencies, and other stakeholders.
• Ensure compliance with all BOCES policies and procedures related to record-keeping, confidentiality, and reporting requirements.
Qualifications & Skills:
Education & Experience:
• High school diploma required; Associate’s or Bachelor’s degree preferred.
• Prior experience as an executive assistant, administrative assistant, or secretary, preferably in an educational or government setting.
• Experience working in a BOCES or school district environment is highly desirable.
Skills & Competencies:
• Strong organizational and time management skills, with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative software.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills and the ability to work professionally with a variety of stakeholders.
• Knowledge of BOCES policies, procedures, and governance structures is a plus.
Work Environment & Schedule:
• This is a full-time position based in an office setting.
May require occasional evening meetings or travel based on the District Superintendent’s schedule.

Anticipated Salary: $65,000-$80,0000

Board of Education Clerk:
Preparing meeting room and making additional arrangements for monthly Board of Cooperative Education meetings
• Attending all meetings of the Board of Education (one evening meeting per month)
• Recording the full minutes of the meetings of the Board of Education
• Transcribing the minutes of the Board of Education and posting/distributing such within 2 weeks of the Board meeting date
• Arranging publication of all legal notices regarding BOCES business and meetings as required by law
• Making arrangements for and facilitating the BOCES annual meeting
• Conducting the annual reorganizational meeting of the Board of Education until officers are sworn in
• Administering Oaths of Office to officers and other Board appointed staff members
• Preparing travel and conference requests for Board members
• Developing reports as requested by the Board of Education
• Providing an annual notification of Board of Education members to component district Boards of Education
• Preparing correspondence of the Board of Education as requested
• Maintaining and updating the annual calendar of the Board of Education

Anticipated Stipend: $4,500 yearly


 




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