Frontline Applicant Tracking - Newark Board of Education

Openings as of 4/1/2025

Executive Assistant - Instructional

JobID: 1091

Position Type:
  Instructional -Admin - Central Office/Executive Asst -Instruction


Date Posted:
  6/16/2022


Location:
  Executive Supt - 400


  Additional Information:  Show/Hide

NEWARK BOARD OF EDUCATION
HUMAN RESOURCE SERVICES
765 BROAD STREET, NEWARK, NEW JERSEY 07102
ROGER LEÓN, SUPERINTENDENT
 
 
EXECUTIVE ASSISTANT (CONFIDENTIAL)
OFFICE OF SUPERINTENDENT

(Pending availability of funds and Superintendent’s approval)
 
The Superintendent invites qualified and interested persons to apply for the position of Executive Assistant (Confidential) within the Office of the Superintendent.
 
 
Definition: The Executive Assistant serves as a direct report to the Superintendent, and is expected to provide all necessary support and assistance as required and directed by the Superintendent.  The Executive Assistant also provides administrative leadership and support towards the achievement of the District’s mission and goals.

Qualifications
 
1. Master’s or Doctorate degree from an accredited college or university.
2. A New Jersey Standard Principal or School Administrator’s certification.
3. Demonstrated experience as a Principal or building/district level administrator, preferable.
4. Three (3) years of successful administrative experience.
Responsibilities
1. Provides all necessary support and assistance as required.
2. Assists the Superintendent with policy development and management by providing expert management recommendations, consultation, and assistance in the full range of administrative and management support issues for the District.
3. Develops, reviews, and recommends organizational alternatives to enhance District performance on all administrative and management issues.
4. Supports the Superintendent on all phases of information technology, and general support service activities. 
5. Serves as an advisor in the formulation of the District’s short and long range plans/goals.
6. Integrates planning initiatives into resource formulation.
7. Directs, plans, coordinates, and develops policies and procedures related to administrative functions.
8. Directs the staff of the Administrative Office in the provision of the procurement of supplies and equipment, contract negotiations, interagency agreements, printing/reproduction, property management, space management, travel/transportation, management analysis, information technology, physical and personnel security in support of the needs of the Deputy Superintendent.
Knowledge and Abilities
 
1. Thorough knowledge of the principles, practices and theories of education.
2. Thorough knowledge of standard and innovative teacher training practice and considerable knowledge of principles, practices and coordination methods as they apply to educational program management.
3. The ability to establish and maintain effective working relationships with administrative and school site personnel.
4. Ability to prepare clear and concise correspondence/reports containing findings, conclusions, and recommendations.
5. Ability to design and implement strategies which maximize employee potential and foster high ethical standards in meeting the District’s vision, mission, and goals.
6. Ability to develop and implement a District vision which integrates key national and program goals, priorities, values, and other factors. 
7. Ability to create a work environment that encourages creative thinking.
8. Ability to make timely and effective decisions and produce results through strategic planning and the implementation and evaluation of programs and policies.
9. Ability to acquire and administer human, financial, material and information resources in a manner which instills public trust and accomplishes the District’s mission.
10. Ability to use new technology to enhance decision making.
11. Ability to explain, advocate, and express facts and ideas in a convincing manner.
12. Ability to negotiate with individuals and groups internally and externally.
13. Ability to develop an expansive professional network with other organizations and to identify the internal and external politics that impact the work of the District.
Reports To

Superintendent

Salary, Terms & Affiliation
 
1. Salary Range:                     $115,000-$165,000                
2. Employment Period:           Twelve (12) Month
3. Union Affiliation:                  Unaffiliated
How To Apply

Newark Board of Education only accepts electronic applications. If you are a current employee, you must apply via the Employee Self Service website.

Open and Close Dates

OPENING DATE:    June 16, 2022
CLOSING DATE:    Until Filled
Job ID:                    1091


 
THE NEWARK BOARD OF EDUCATION IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER


 




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Openings as of 4/1/2025

Executive Secretary Confidential (NBOE)

JobID: 750

Position Type:
  Non Instructional - All Titles/Executive Secretary Cnf.


Date Posted:
  11/19/2021


Location:
  Executive Supt - 400


  Additional Information:  Show/Hide

NEWARK BOARD OF EDUCATION 
HUMAN RESOURCE SERVICES
765 BROAD STREET, NEWARK, NEW JERSEY 07102
ROGER LEÓN, SUPERINTENDENT
 
 
EXECUTIVE SECRETARY/CONFIDENTIAL
Office of the Superintendent
 
          (Pending availability of funds and Board of Education approval)
 
The Superintendent invites qualified and interested persons to apply for the position of Executive Secretary/Confidential.
 
DEFINITION: Under the direction of the Superintendent, the Confidential Secretary completes a variety of secretarial and administrative tasks
 
NOTE: The definition and examples of work for this title are for illustrative purposes only.  A particular position using this title may not perform all duties listed in this job specification.  Conversely, all duties performed on the job may not be listed.

 QUALIFICATIONS
1. Bachelor’s Degree
2. Five (5) years of experience in the capacity of a secretary to an executive or administrative official in an urban public school district or comparable organization.
3. Demonstrated professional competence and experience in maintaining confidentiality and handling sensitive information.
4. Computer skills:  Kronos, PeopleSoft, Google Applications, Microsoft Office, Adobe
5. Proficient in social media communication and platforms.
6. Possess exemplary interpersonal and written communication skills.
7. Excellent organizational skills and attention to detail when completing assignments.
8. Provide superior customer service with a sense of professionalism.
9. Dictation and Typing skills.

RESPONSIBILITIES

1.Prioritize and manage simultaneous tasks throughout the day as instructed by the Superintendent or designee.
2. Handling confidential documents which may include typing correspondence and filing sensitive paperwork to be seen only by the Superintendent or staff he has approved. 
3. Prepares and drafts reports and proposed resolutions
4. Collects and analyzes data needed as a basis for administrative decisions.
5. Creates and maintains the Superintendent’s calendar.
6. Directly supervises designated phase(s) of related work involved in maintaining financial and/or personnel records, preparing payrolls, making purchases, compiling needed statistical and other data, and checking and approving invoices/vouchers.
7. Works with various stakeholders (internal & external) on behalf of the Superintendent’s Office.
8. Makes decisions requiring knowledge of the organization.
9. Supervises, directly or indirectly, the establishment and maintenance of records/files.
10. Utilizes various types of standard office equipment.
11. Perform other duties and tasks assigned by supervisor.
 
KNOWLEGDE AND ABILITIES
1. Ability to multitask and prioritize tasks.
2. Knowledge of office methods, practices, and equipment.
3. Knowledge of how to perform complex software assignments.
4. Knowledge of the internal organization and established policies/procedures/regulations relative to the work of the department or autonomous government agency.
5. Knowledge of problems involved in the formulation of policies/procedures for the office and other administrative related operations, and the ability to recommend solutions.
6. Knowledge of methods used in preparing and supervising preparation of statistical and other reports containing findings, conclusions, and recommendations.
7. Knowledge of how to supervise the establishment and maintenance of electronic records/files.
8. Knowledge of how to maintain a calendar and schedule appointments.
9. Ability to comprehend established complex office and administrative routines, rules, and regulations of a relatively large organization.
10. Ability to organize assigned work and develop effective work methods.
11. Ability to work collaboratively with an office team and give assignments and instructions to individuals and groups.
12. Ability to prepare and supervise preparation of reports.
13. Ability to supervise the establishment and maintenance of records/files.
14. Ability to learn to utilize various types of electronic recordings and information systems used by the agency, office, or related units. 
15. Ability to maintain confidentiality with respect to personnel records, correspondence, and/or investigations.
 

REPORTS TO
Superintendent

SALARY, TERMS & AFFILIATION 
Salary:                         $74,418 - $89,218                  
Employment Period:   Twelve (12) Month
Union Affiliation           Non-Union

HOW TO APPLY
Newark Board of Education only accepts electronic applications. 

OPEN AND CLOSE DATE
OPENING DATE:   May 18, 2021                                  
CLOSING DATE:  Open Until Filled
 
THE NEWARK BOARD OF EDUCATION IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER





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