Frontline Applicant Tracking - New Haven Public Schools

Openings as of 3/13/2025

Head Start Compliance Manager

JobID: 5927

Position Type:
  Non-Instructional


Date Posted:
  11/25/2024


Location:
  Early Childhood Program - Head Start


  Additional Information:  Show/Hide
Title:  Head Start Compliance Manager
 
Reports To: Head Start Director and or Designee
 
Position Job Summary:
The Head Start Compliance Manager (CM) is responsible for working with Programmatic staff to create a culture of excellence and accountability. The CM ensures data is accurate and timely for program planning and decision-making. The CM will ensure accuracy by being informed of the latest local, state and federal regulations and enforcing proper interpretation of the regulations. The CM will ensure timely results by implementing a systematic and ongoing system for gathering, analyzing and sharing information.
The CM will be responsible for assisting in internal reviews of all Head Start employment, health, safety, and support services. Provides reports to the Head Start Management Team regarding compliance issues identified through on-site visits, data monitoring, collection, evaluation and reporting.
 
Essential Duties and Responsibilities:
 
General:
• Manages and contributes to the program’s strategic planning, self-assessment and community assessment in coordination with content area managers.
• Maintains and compiles relevant policies and procedures and makes recommendations for on-going improvement and updates
• Works collaboratively with all Head Start content area managers and corresponding staff to ensure compliance with all HSPPS.
• Ensures confidentiality of all records observed or written.
• Reviews and maintains reports not limited to but including active supervision, incidents, classroom check lists, playground check lists, environmental health and safety screeners, disability reports, health and governance screeners
• Coordinates with various content areas to plan for, execute and compile information for the Annual Report
• Assists with identifying and obtaining in-kind to comply with the grants non-federal share.
• Conducts follow-up monitoring visits
• Develops monitoring tools that support in gathering accurate information for compliance • Coordinates preparation efforts for FAI and FAII reviews.
• Actively participates in the Head Start community, including staff meetings, mandated trainings, program-wide functions, Policy Council, and Head Start Subcommittee meetings 
• Performs other duties as assigned
Internal Monitoring and Audits:
• Conducts compliance reviews based upon the HSPPS
• Conducts internal and external reviews of programmatic operations for compliance with Head Start policies and procedures; and local, state and federal regulations.
• Maintains a system for on-going compliance monitoring and reporting of all program noncompliance findings
• Conducts unscheduled and scheduled site visits  
• Conducts follow-up visits to ensure successful correction of any area of need.
Reporting and Scheduling:
• Develops and recommends a qualitative and quantitative process for collecting, tracking, and analyzing outcomes.
• Interprets, clarifies, and ensures compliance with local, state and federal regulations
• Supports the development of Head Start Policies and Procedures
• Provides reports to the Head Start Leadership Team regarding compliance issues identified through on-site visits, data collection, evaluation and reporting.
• Creates reports that provide individual and/or cumulative results/findings.
• Analyzes results to be used for program planning and decision-making.
• Creates and maintains a database of results to track trends and ongoing performance.
• Develops factual reports that are supported by observation, documentation review and/or interviews, pictures and any necessary samples.
 
Skills and Abilities:
• Flexible
• Able to work independently
• Reliable and Accountable
• Organized and responsive
• Highly self-motivated and self-directed
• Excellent interpersonal skills and customer service
• Strong computer literacy skills
• Excellent communication skills, both written and oral
• Ability to work effectively with a diverse population
• Spanish language ability helpful but not required
• Ability to keep up-to-date on State/Federal regulations
• Microsoft Office Suite
• COPA experience preferred but not required

Minimum Qualifications:
• Bachelor’s Degree in Early Childhood, Public Health, Social Services Business Administration and/or related field.
• Monitoring, tracking, and auditing experience.
• Ability to learn and interpret federal, state, and local regulations.
• Experience with grants, preferred but not required.
• Superior communication and interpersonal skills highly desirable; must be highly self-motivated and self-directed.
Salary and Terms of Employment:  Local 3144 Salary Scale- Range 8, starting salary $62,482
 
Union Affiliation: 12-month work year Local 3144  
 
Work Schedule: 12-month position, 8:30 a.m.-4:30 p.m. or 9:00 a.m.-5:00 p.m.
 
Terms of Employment: All recommendations for employment for the position of the Head Start Compliance Coordinator must be approved by the New Haven Board of Education and the Head Start Policy Council.
 
Evaluation:  Performance will be evaluated in accordance with provisions of the Board of Education’s policy on evaluation of personnel and the Head Start Program Performance Standards  
 
NOTE:  The above description covers the principal duties and responsibilities of the job.  The description shall not be construed as a complete listing of all duties or a contract.  In all cases, these relationships, functions, and applications are subject to change as necessary
 




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Openings as of 3/13/2025

Head Start Family Engagement Coordinator

JobID: 5929

Position Type:
  Non-Instructional


Date Posted:
  11/25/2024


Location:
  Early Childhood Program - Head Start


  Additional Information:  Show/Hide
TITLE: FAMILY ENGAGEMENT COORDINATOR
 
REPORTS TO:  Head Start Program Director or Designee
 
POSITION SUMMARY:  The Family Engagement Coordinator is responsible for meeting the federal requirements in the area of Family Engagement. As Coordinator they will supervise, monitor, and evaluate the Family Advocates.  The Family Engagement Coordinator is responsible for the oversight of the Family Partnership process.  They work collaboratively with staff to design, implement and coordinate services to families in accordance with the Head Start Program Performance Standards. 
 
DUTIES AND RESPONSIBILITIES:
• Supervises the Family Advocates, monitoring recruitment and assigned casework
• Monitors compliance of all Family/Parent Engagement services within the program. Creates and maintains viable Community Partnerships for the program.
• Surveys families for the purpose of conducting needs assessment at various times throughout the program year
• Monitors the database’s family service reports, generates reports, and communicates the trend data and caseworker data with regularity at least once monthly
• Instructs, coaches, and assists with ensuring the Family Advocates are providing direct services to families (ie. -goal setting, home visits, referrals) and the required documentation
• Meets regularly with Family Advocates as a group and conducts regular one-to-one meetings to progress monitor casework and to personalize staff support
•  Establishes timelines for staff to update social service objectives and family goals
• Attends and assists with family caseload review meetings with multidisciplinary teams
• Schedules and plans professional learning opportunities for Family Advocates
• Attends Head Start Policy Council and Parent meetings as well as Early Childhood Department staff meetings and professional development sessions as required
• Performs other related duties as required

MINIMUM QUALIFICATIONS:
 Candidates must have a Baccalaureate degree in Early Childhood Education or/ Social Service Field and possess an equivalent of 3- 5 years of experience working in Early Childhood Education or a Social Service setting.
 
SPECIAL REQUIREMENTS AND PHYSICAL REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill,
and/or ability required. Candidate must have knowledge of the Head Start Program Performance Standards.
 
SALARY AND TERMS OF EMPLOYMENT:  12-Month work year. Local 3144 Management and Professionals Salary Schedule, Range 8, starting salary $62,482
 
EVALUATION:  Annually by the Assistant Head Start Director in accordance with the Head Start Program Performance Standards.
 
 NOTE:  The above description covers the principal duties and responsibilities of the job.  The description shall not be construed as a complete listing of all duties or a contract.  In all cases, these relationships, functions, and applications are subject to change as necessary.
 




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