Openings as of 4/1/2025

2025 - 2026 Clerk - Athletics

JobID: 5210

Position Type:
  Secretarial/Clerical/Other/Clerk Campus


Date Posted:
  4/1/2025


Location:
  Monterey High School


  Job Title:         Clerk Athletic Coordinator                          Wage/Hour Status:       Nonexempt
Reports to:      Administrator Designated                           Pay Grade:  AO3
                                                                                          Length of Contract:  12 mos.
Dept./School:  Assigned Department/Campus                    Date Revised:   July 11, 2023 
Primary Purpose:
 
The Athletic Clerk to the Campus Coordinator is responsible for overseeing and managing all duties specific to this position in addition to other duties assigned by the Campus Coordinator.
 
Qualifications:
Education/Certification:
High school diploma or GED
 
Special Knowledge/Skills:
Proficient keyboarding skills
Effective organization, communication, and interpersonal skills
Ability to follow written instructions
Ability to operate multi-line phone system
 
Experience:
Two years clerical experience in office setting
 
Major Responsibilities and Duties:
 1.  Greet visitors and monitor all visitors to the high school athletic office.
2. Answer all phone calls. Take and deliver messages.
3. Pick up and sort mail; respond as needed.  Deliver mail to all coaches and players.
4. Submit job posting information to the Assistant Athletic Director of Personnel and Business.
5. Take daily attendance for CA. Maintain a cumulative attendance report.
6. Early release/excusal lists – Notify appropriate high school groups and code student activities as
needed.
7. Assist Head Football Coach with the UIL Portal procedures
8. Notarize all school related documentation for new head coaches. (PAPF, PAF, etc.)
9. Assist with course change request and follow up.
10. Assist with Failure/Grade reports.
11. Serve as campus designee for Transfinder.
12. Monitor RankOne schedules & summaries 
13. Coordinate all athletic facility requests through Lubbock ISD Facilities Department.
14. Meal/travel requests:  Assist Head Football Coach with all team travel.
15. Draft correspondence. Generate reports and other documents upon request.
16. Communicate all athletic signings through the LISD Communications and Community Relations
Department.
17. Awards – Gather information for nominations, submit nominations, and follow up with the
nominations.
18. Send reminders to all head coaches about Academic All-State deadlines.  Compute GPA and
submit nominations.
19. Gather all student/athlete prospect lists for recruiting purposes. 
20. Booster Club Liaison.  Assist the Campus Administrator in charge of booster clubs.
21. Maintain an up-to-date coaches contact list.
22. Coordinate and assist with future athlete night and senior night for varsity football.
Supervisory Responsibilities: 
None. 
Equipment Used:
Multi-line phone system, personal computer. 
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions. Continuous sitting.
 
 
 
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
 
Approved by                                                                                        Date                                              
 
Reviewed by                                                                                        Date                                              
 
 
 




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