Plan, organize, oversee and participate in complex and responsible office functions; maintain school calendar and schedule events; coordinate and prioritize office duties and functions; serve as a liaison between administration, staff, parents and the community.
Answers and screens telephone calls to provide information, take messages, or transfer calls.
Greets visitors and directs visitor to appropriate area or person.
Assists students, as necessary, with emergency, medical, hygienic, and illness issues by reviewing and following medical record information, administering minor first aid, and contacting parents or professional medical personnel.
Obtains student information by calling other schools, professional agencies, and parents.
Talks with students encountering problem and resolves problem or directs student to other worker.
Prepare and maintain various reports, calendars, schedules, assessment materials and other tasks as assigned to assist and alleviate the Principal of administrative responsibilities; assist in coordinating special school events.
Creates and maintains database and spreadsheet files.
Updates computer data files with a wide variety of student information.
Collects and maintains student attendance records and reports; updates attendance data; confers with parents, administrators, and teachers about attendance issues.
Perform various duties utilizing the PowerSchool database system as assigned; maintain data collection for PowerSchool and compile and verify student information; generate required documents and reports; maintain various assigned student records within database.
Prepare and reconcile financial records and bank statements as assigned by the position; collect and receive monies and funds; process deposits and reconciliations according to established District guidelines, policies and procedures; review accounts for errors and make appropriate adjustments; verify, balance and adjust assigned accounts in support of assigned programs; monitor funds for income and expenditures.
Receive and disseminate various communications including phone calls, mail, emails and correspondence between the Principal, staff, students and the community; distribute signed paperwork to the appropriate District office.
Exercise independent judgment, discretion and initiative in resolving situations arising in the Principal or administrator’s absence.
Assist in monitoring students in the office as needed; contact parents as needed.
Prepare regular payroll reports with the Principal’s authorization and submit reports to the payroll department.
Interpret, explain and ensure that District policies, procedures and rules are correctly followed by staff, students, volunteers and visitors.
Prioritize several aspects of detailed and complex office operations daily; perform in a busy office setting and exercise good judgment in time management and balancing tasks; respond to and address unexpected, time-sensitive situations that affect the office and school environment daily.
Assist with budget planning and expenditure control as assigned; generate various computerized lists and reports as requested; ensure accuracy of input and output data.
Perform various duties for substitutes as assigned including monitoring employee absences, ensuring a substitute is assigned for absent personnel and preparing required documents for substitutes; assist with finding substitute coverage for classes as required.
Operate a variety of office equipment including a calculator, computer and assigned software; perform non-technical maintenance on office equipment as needed.
Arranges for equipment maintenance. Performs minor maintenance and repair of office machines and copiers.
Order, receive, store and distribute various school office materials and supplies; prepare requisitions and purchase orders; provide appropriate budget codes for products and purchases.
Receive, greet and direct visitors; respond to inquiries and provide general information to personnel, students, parents and the public.
Establish and maintain filing systems, input a variety of data into an assigned computer system.
Provide direction and training as needed to office staff.
Order, receive, store and distribute various assigned school supplies, including office and instructional materials and supplies.
Process purchase orders and invoices as assigned; monitor office or program expenditures; maintain auditable records
Regular, reliable, predictable attendance and job performance is required