Frontline Applicant Tracking - Franklin Essex Hamilton BOCES

Openings as of 4/21/2025
Clerical

Principal Account Clerk

JobID: 1625

Position Type:
  Clerical/Principal Account Clerk


Date Posted:
  3/4/2025


Location:
  North Franklin Educational Center


Date Available:
  TBD


Closing Date:
  Until Filled


  
POSITION:     Principal Account Clerk

LOCATION:    North Franklin Educational Center - Malone

DUTIES:
• Invoice Management: Address vendor invoicing issues, including discrepancies in shipping charges, sales tax, and item quantities. Process and validate invoices for payment.
• Payment Processing: Prepare and issue weekly, bi-weekly, and/or monthly warrants. Ensure compliance with financial policies. Process ACH files and/or mail checks, and manage monthly payment cycles.
• Vendor Relations: Maintain vendor records, handle name changes, W-9 documentation, and monitor discount opportunities. Ensure proper credit for outstanding memos and resolve discrepancies related to purchase orders and payments.
• Reporting & Compliance: Organize, scan, and file payment documentation. Work with claims auditors and assist with corrections and documentation. Prepare and submit 1099 forms to the IRS.
• Reconciliation & Documentation: Reconcile processed transactions by verifying entries and system reports. Ensure accurate filing of warrant reports and maintain proper backup for payments.
• Purchasing & Orders: Manage mail orders and district purchasing, validate claims, and follow up on monthly purchase orders. Handle purchase order amendments and issue stop-payments as necessary.
• Other Duties as Assigned by the Director of Shared Business Services

GENERAL QUALIFICATIONS:     
• Civil Service status as a Principal Account Clerk.  This role requires attention to detail, strong organizational skills, and effective communication with vendors and internal teams to ensure accurate and timely financial processing.

STARTING DATE:     TBD

BENEFITS:      Membership in the appropriate retirement system, health insurance, sick, vacation and personal leave.

SALARY:         $36,254 (24-25 Base Salary)  Additional compensation based on experience.

Queries should be directed to:
Lan VanVu – Administrative Assistant 
Franklin-Essex-Hamilton BOCES 
P.O. Box 28, Malone, New York 12953 
(518) 483-6420
Email: lvanvu@fehb.org




Email To A Friend
Print Version