Frontline Applicant Tracking - ECHO Joint Agreement

Openings as of 3/29/2025
Secretarial/Clerical

MacArthur Early Childhood School Program Secretary

JobID: 557

Position Type:
  Secretarial/Clerical


Date Posted:
  3/20/2025


Location:
  Mac Arthur School


Date Available:
  06/02/2025


Closing Date:
  05/01/2025


  Additional Information:  Show/Hide

JOB DESCRIPTION
 
TITLE:  Program Secretary 
REPORTS TO:  Program Principal
QUALIFICATIONS: 
 
• High School Diploma
• Knowledge of general office manners, routines and procedures
• Knowledge regarding operations of office equipment, including computers 
 
RESPONSIBILITIES:  
 
• Responsible for communication within the Program through such means as telephone, message recording and distribution, coordination with parents, districts, joint agreements and central office and mail distibution. 
• Word processes memos, letters, reports and other information as assigned by the principal. 
• Duplicates, collates, files and distribute materials.   
• Maintains records such as student enrollment, class lists, staff attendance, purchase orders and decreasing balances. 
• Maintains calendar and schedules for assigned personnel. 
• Maintains office supplies, equipment and forms. 
• Maintains the overall orderliness of the office and reception area. 
• Arranges and prepares for all scheduled meetings. 
• Attends scheduled secretarial meetings. 
• Understands the secretarial operations of the Program and maintains a cooperative effort with other secretarial staff and educational staff. 
• Exhibits professional conduct at all times, including phone conversations.   
• Coordinates transportation needs for program.
• Performs additional duties as assigned.
 
Benefits:  Eligible for helath insurance, board paid life insurance, sick and personal days.  Salary range $28,000 to $35,000.  





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Openings as of 3/29/2025
Secretarial/Clerical

Accounts Payable Specialist/Administrative Assist to CSBO

JobID: 552

Position Type:
  Secretarial/Clerical/Accounts Payable


Date Posted:
  1/6/2025


Location:
  ECHO Educational Enrichment Center


Date Available:
  ASAP


Closing Date:
  Until Filled


  Additional Information:  Show/Hide

Accounts Payable Specialist/Admin Assist to CSBO
Job Description
Title:                     Accounts Payable Specialist/Admin. Assist to CSBO
Reports to:        Director of Finance and Operations/CSBO
Overview:           The Accounts Payable Specialist/Admin. Assist to CSBO will play a crucial role in ensuring the accurate and timely processing of accounts payable transactions. Reporting to the Finance Manager, the specialist will be responsible for managing vendor invoices, reconciling accounts, and supporting financial reporting activities, provide comprehensive administrative support to the CSBO, with a focus on assisting the CSBO in managing daily activities and special projects. This role will require strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.
Qualifications:
• Bachelor’s degree or minimum of four years’ experience with accounts payable in an educational setting or related financial role.
• Demonstrate excellent interpersonal and verbal/written communication skills.
• Demonstrate good organizational skills and attention to detail.
• Knowledgeable of general office manners, routines and procedures
• Knowledge of existing technologies that support the efficient and effective operations of an organization.
• Knowledgeable of Word, Excel, and other applicable software programs (I-Visions preferred)
• Ability to prioritize tasks and manage deadlines in a fast-paced environment.
 
Responsibilities:
• Invoice Processing: Receive and review vendor invoices, ensuring accuracy and completeness of documentation. Code and enter invoices into the accounting system, verifying appropriate approvals and account coding. Coordinate with internal departments to resolve any discrepancies or issues related to invoices.
• Payment Processing: Prepare and process payments to vendors, including checks, electronic transfers, and procurement card payments. Reconcile payment transactions with vendor statements and maintain accurate records of payments made. Ensure adherence to payment terms and negotiate favorable payment terms with vendors when necessary.
• Vendor Management: Maintain vendor accounts, including updating contact information, terms of payment, and payment details. Respond to vendor inquiries regarding payment status and resolve any payment-related discrepancies promptly. Establish and maintain positive relationships with vendors to facilitate smooth transactions and resolve issues effectively.
• Process Improvement: Identify opportunities to streamline accounts payable processes and improve efficiency through automation or other initiatives. Participate in system enhancements or upgrades related to accounts payable functionality, providing inp3.ut and testing as needed.
• Calendar Management: Manage the CSBO's calendar, scheduling meetings, appointments, and conference calls.
• Correspondence and Communication: Draft and edit correspondence, memos, and presentations for the Director of Finance, ensuring accuracy and professionalism.
• Document Management: Maintain electronic and physical filing systems for finance department documents, ensuring easy retrieval and confidentiality. Assist in the preparation and distribution of financial reports, presentations, and other materials as requested.
• Special Projects Support: Assist the Director of Finance in coordinating special projects and initiatives, including research, data analysis, and presentation preparation.
Performs other duties as assigned.


 FLSA Status:       Non-exempt
Position is eligible for Insurance, sick, personal, and vacation days.  Salary range of $50,000 to $60,000.  
 



Attachment(s):
• Accounts Payable Specialist - Admin Asst to CSBO Job Description.docx



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Openings as of 3/29/2025
Secretarial/Clerical

Administrative Support Secretary for Technology and Maintenance Departments

JobID: 554

Position Type:
  Secretarial/Clerical/Secretary - 12-Months


Date Posted:
  3/20/2025


Location:
  ECHO Educational Enrichment Center


Date Available:
  ASAP


Closing Date:
  Until Filled


  Additional Information:  Show/Hide

Title:             Administrative Support Secretary
Reports to:      Director of Finance and Operations/CSBO
 
 Overview:       The Administrative Support Secretary will play a pivotal role in providing comprehensive administrative assistance to the technology and maintenance  
                         departments. By efficiently managing correspondence, scheduling appointments, organizing meetings, and maintaining records, the secretary will enable department heads and staff to focus on their core responsibilities.
Qualifications:
 
• Bachelor’s degree in business administration, management, or a related field preferred.
• Proven experience in administrative support roles, preferably in an educational setting.
• Proficiency in office productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools. (I-Visions preferred)
• Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels of the organization.
• Strong organizational and time management abilities, with a keen attention to detail and accuracy.
• Ability to prioritize tasks effectively and work efficiently in a fast-paced environment.
• Familiarity with project management concepts and tools would be an advantage.
• Discretion and integrity in handling con?dential information.
 
Responsibilities:
 
Administrative Support:
 
• Manage correspondence, including emails, letters, and memos, ensuring timely responses and proper documentation.
• Schedule appointments, meetings, and conference calls for department heads, utilizing calendar management tools effectively.
• Organize meetings, including preparing agendas, coordinating logistics, and recording minutes as required.
• Maintain accurate records, including departmental budgets, expenses, timesheets, ?xed asset maintenance and project-related documents.
 
Coordination and Communication:
 
• Act as a central point of contact for the technology and maintenance departments, facilitating seamless communication and collaboration.
• Coordinate inter-departmental activities, ensuring alignment with organizational objectives and priorities.
• Foster a collaborative work environment by promoting effective communication channels.

Information Management:
 
• Organize and maintain departmental documents, databases, and ?les in a systematic and accessible manner.
• Ensure con?dentiality and security of sensitive information, adhering to data protection
policies and procedures.
• Facilitate easy retrieval of relevant information for department heads and staff, enhancing organizational efficiency.
 
Support for Special Projects:
 
• Assist in coordinating special projects and initiatives undertaken by the departments, ensuring timely completion and adherence to project milestones.
• Track project progress, update project timelines, and communicate updates to stakeholders as required.
• Provide administrative support during project meetings, including preparing materials and documenting action items.
 
Performs other duties as assigned.
FLSA Status:       Non-exempt
Salary:                  $50,000 
Benefits:               Eligible for insurance, sick, personal, and vacation days



Attachment(s):
• Accounts Payable Specialist - Admin Asst to CSBO Job Description.docx



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