Frontline Applicant Tracking - ECHO Joint Agreement

Openings as of 3/29/2025

(4) Parent Educator

JobID: 432

Position Type:
  Other


Date Posted:
  3/20/2025


Location:
  ECHO Educational Enrichment Center


Date Available:
  08/01/2025


Closing Date:
  until filled


  Additional Information:  Show/Hide
ECHO Joint Agreement
 
Job Description
 
TITLE:                                   Parent Educator - 
 
REPORTS TO:                     Program Supervisor/Principal
 
QUALIFICATIONS:           Highly Qualified
                                                Minimum Bachelor degree
                                                Knowledge and skills necessary for role assignment
                                                Bilingual (Spanish) conversational skills for some assignments
Experience working with families with infants and toddlers
Experience working in parent education
***Salary commensurate with education and experience
                                   
RESPONSIBILITIES:
 
1. Program Responsibilities:
 
1.  Implements parent education for families
2.  Facilitates parent involvement at a variety of levels throughout the program
3.  Consults with staff regarding individual family strengths and needs
4.  Facilitates a supportive learning environment for families
5.  Implements parent education in accordance with best practices
6.  Conducts home visits for assigned families
7.  Recommends child and family strengths and needs to develop service plan
9.  Monitors development of children and refers for further evaluation
10. Maintains child and family records to facilitate
      programming and comply with PAT (Parents As Teachers) and ISBE 
 
2. Communication:
   1. Demonstrates the ability to communicate and interact sensitively and       
   2. effectively with parents, children, staff and community agencies
   3. Uses effective written data systems
   4. Communicates necessary information verbally or via reports in a timely manner
   5. Keeps team members and administration appropriately informed.
   6. Displays appropriate written and verbal skills
   7. Maintains confidentiality
 
 
3. Professional Responsibilities:
   1. Participates in professional growth opportunities
   2. Demonstrates appropriate teaming strategies
   3. Demonstrates knowledge of child development
   4. Follows ECHO policies and procedures
   5. Displays flexibility
   6. Is accurate and punctual with reports, records and communication
   7. Reports to tall work assignments in a punctual and consistent manner
   8. Dresses in a professionally appropriate manner
   9. Conducts self in an ethical, appropriate manner and displays good judgement
   10. Performs all duties as assigned
                                   
 




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Openings as of 3/29/2025

Accounts Payable Specialist/Administrative Assist to CSBO

JobID: 552

Position Type:
  Secretarial/Clerical/Accounts Payable


Date Posted:
  1/6/2025


Location:
  ECHO Educational Enrichment Center


Date Available:
  ASAP


Closing Date:
  Until Filled


  Additional Information:  Show/Hide

Accounts Payable Specialist/Admin Assist to CSBO
Job Description
Title:                     Accounts Payable Specialist/Admin. Assist to CSBO
Reports to:        Director of Finance and Operations/CSBO
Overview:           The Accounts Payable Specialist/Admin. Assist to CSBO will play a crucial role in ensuring the accurate and timely processing of accounts payable transactions. Reporting to the Finance Manager, the specialist will be responsible for managing vendor invoices, reconciling accounts, and supporting financial reporting activities, provide comprehensive administrative support to the CSBO, with a focus on assisting the CSBO in managing daily activities and special projects. This role will require strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.
Qualifications:
• Bachelor’s degree or minimum of four years’ experience with accounts payable in an educational setting or related financial role.
• Demonstrate excellent interpersonal and verbal/written communication skills.
• Demonstrate good organizational skills and attention to detail.
• Knowledgeable of general office manners, routines and procedures
• Knowledge of existing technologies that support the efficient and effective operations of an organization.
• Knowledgeable of Word, Excel, and other applicable software programs (I-Visions preferred)
• Ability to prioritize tasks and manage deadlines in a fast-paced environment.
 
Responsibilities:
• Invoice Processing: Receive and review vendor invoices, ensuring accuracy and completeness of documentation. Code and enter invoices into the accounting system, verifying appropriate approvals and account coding. Coordinate with internal departments to resolve any discrepancies or issues related to invoices.
• Payment Processing: Prepare and process payments to vendors, including checks, electronic transfers, and procurement card payments. Reconcile payment transactions with vendor statements and maintain accurate records of payments made. Ensure adherence to payment terms and negotiate favorable payment terms with vendors when necessary.
• Vendor Management: Maintain vendor accounts, including updating contact information, terms of payment, and payment details. Respond to vendor inquiries regarding payment status and resolve any payment-related discrepancies promptly. Establish and maintain positive relationships with vendors to facilitate smooth transactions and resolve issues effectively.
• Process Improvement: Identify opportunities to streamline accounts payable processes and improve efficiency through automation or other initiatives. Participate in system enhancements or upgrades related to accounts payable functionality, providing inp3.ut and testing as needed.
• Calendar Management: Manage the CSBO's calendar, scheduling meetings, appointments, and conference calls.
• Correspondence and Communication: Draft and edit correspondence, memos, and presentations for the Director of Finance, ensuring accuracy and professionalism.
• Document Management: Maintain electronic and physical filing systems for finance department documents, ensuring easy retrieval and confidentiality. Assist in the preparation and distribution of financial reports, presentations, and other materials as requested.
• Special Projects Support: Assist the Director of Finance in coordinating special projects and initiatives, including research, data analysis, and presentation preparation.
Performs other duties as assigned.


 FLSA Status:       Non-exempt
Position is eligible for Insurance, sick, personal, and vacation days.  Salary range of $50,000 to $60,000.  
 



Attachment(s):
• Accounts Payable Specialist - Admin Asst to CSBO Job Description.docx



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Openings as of 3/29/2025

Administrative Support Secretary for Technology and Maintenance Departments

JobID: 554

Position Type:
  Secretarial/Clerical/Secretary - 12-Months


Date Posted:
  3/20/2025


Location:
  ECHO Educational Enrichment Center


Date Available:
  ASAP


Closing Date:
  Until Filled


  Additional Information:  Show/Hide

Title:             Administrative Support Secretary
Reports to:      Director of Finance and Operations/CSBO
 
 Overview:       The Administrative Support Secretary will play a pivotal role in providing comprehensive administrative assistance to the technology and maintenance  
                         departments. By efficiently managing correspondence, scheduling appointments, organizing meetings, and maintaining records, the secretary will enable department heads and staff to focus on their core responsibilities.
Qualifications:
 
• Bachelor’s degree in business administration, management, or a related field preferred.
• Proven experience in administrative support roles, preferably in an educational setting.
• Proficiency in office productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools. (I-Visions preferred)
• Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels of the organization.
• Strong organizational and time management abilities, with a keen attention to detail and accuracy.
• Ability to prioritize tasks effectively and work efficiently in a fast-paced environment.
• Familiarity with project management concepts and tools would be an advantage.
• Discretion and integrity in handling con?dential information.
 
Responsibilities:
 
Administrative Support:
 
• Manage correspondence, including emails, letters, and memos, ensuring timely responses and proper documentation.
• Schedule appointments, meetings, and conference calls for department heads, utilizing calendar management tools effectively.
• Organize meetings, including preparing agendas, coordinating logistics, and recording minutes as required.
• Maintain accurate records, including departmental budgets, expenses, timesheets, ?xed asset maintenance and project-related documents.
 
Coordination and Communication:
 
• Act as a central point of contact for the technology and maintenance departments, facilitating seamless communication and collaboration.
• Coordinate inter-departmental activities, ensuring alignment with organizational objectives and priorities.
• Foster a collaborative work environment by promoting effective communication channels.

Information Management:
 
• Organize and maintain departmental documents, databases, and ?les in a systematic and accessible manner.
• Ensure con?dentiality and security of sensitive information, adhering to data protection
policies and procedures.
• Facilitate easy retrieval of relevant information for department heads and staff, enhancing organizational efficiency.
 
Support for Special Projects:
 
• Assist in coordinating special projects and initiatives undertaken by the departments, ensuring timely completion and adherence to project milestones.
• Track project progress, update project timelines, and communicate updates to stakeholders as required.
• Provide administrative support during project meetings, including preparing materials and documenting action items.
 
Performs other duties as assigned.
FLSA Status:       Non-exempt
Salary:                  $50,000 
Benefits:               Eligible for insurance, sick, personal, and vacation days



Attachment(s):
• Accounts Payable Specialist - Admin Asst to CSBO Job Description.docx



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