Frontline Applicant Tracking - Dutchess County BOCES

Openings as of 4/7/2025
Clerical

Account Clerk - Provisional

JobID: 2267

Position Type:
  Clerical/ACCOUNT CLERK


Date Posted:
  3/6/2025


Location:
  CTI


Closing Date:
  04/08/2025


  Additional Information:  Show/Hide

Anticipated Vacancy:
Account Clerk – CTI
(1.0 FTE)
 
LOCATION(S):  CTI

DISTINGUISHING FEATURES OF THE CLASS:
This is an entry level position responsible for the performance of routine account keeping and clerical duties. The work involves the application of standardized account keeping practices in maintaining and checking financial accounts and records. Incumbents usually work on standardized assignments in accordance with defined procedures. The class differs from that of Senior Account Clerk by virtue of performing less complex account keeping duties and the absence of supervisory responsibilities. Work is performed under the direct supervision of a higher level employee with minimum leeway allowed in the completion of work assignments. Supervision over others is not normally a function of the class.
 
TYPICAL WORK ACTIVITIES:
The following is indicative of the level and types of activities performed by incumbents in this title. It is not meant to be all inclusive and does not preclude a supervisor from assigning activities not listed which could reasonably be expected to be performed by an employee in this title.
 
1. Processes and audits vouchers for payment to vendors and encumbers proper account;
2. Posts to journal or ledger accounts from appropriations, expense invoices, payroll, receipts, voucher records and other original entry media;
3. Prepares summary statements of ledger balances;
4. Receives remittances by mail or in person, verifies accounts, computes interest and penalties, and posts to books of original entry;
5. Compiles payroll data and prepares payroll;
6. Verifies and reconciles account balances according to a prescribed procedure;
7. Reviews and checks routine account keeping records and reports for arithmetic and clerical accuracy;
8. Sorts, indexes, and files a variety of records and reports;
9. May operate various office equipment in the performance of account keeping duties;
10. May act as a receptionist, answer telephone, and direct inquiries to proper recipient.
 
 
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:
Working knowledge of the principles, practices and procedures of account keeping; working knowledge of office terminology, procedures and equipment; working knowledge of business terminology and arithmetic, ability to maintain neat and legible records; ability to understand and effectively carry out oral and written directions; mathematical aptitude and accuracy; personal characteristics necessary to perform the duties of the position; physical condition commensurate with the demands of the position.
 
MINIMUM QUALIFICATIONS:
EITHER: (A) Completion of one year (30 credits are equal to one year) of college, business school, or other post high school training which included two courses in account keeping or bookkeeping;
OR: (B) Graduation from high school or possession of a high school equivalency diploma and one year of full-time work experience in the performance of account keeping and/or bookkeeping;
OR: (C) An equivalent combination of the training and experience as indicated in A. and (B) above.
 
Note: Your degree or college credit must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education.

This is a competitive Civil Service position and requires the applicant to be reachable on the future Dutchess County Human Resources Certification Eligible List.

GRADE LEVEL: NA
 
START DATE:  March 12, 2025
 
GRADE LEVEL: N/A  
 


Attachment(s):
• Class_Specification__ACCOUNT_CLERK.pdf



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Openings as of 4/7/2025
Clerical

Program Assistant (SCHOOLS) (Internal Only)

JobID: 2245

Position Type:
  Clerical/PROGRAM ASSISTANT


Date Posted:
  11/12/2024


Location:
  Various


Closing Date:
  04/08/2025


  Additional Information:  Show/Hide

Anticipated Vacancy:
Program Assistant
(1.0 FTE)
 
LOCATION(S): Various

 DISTINGUISHING FEATURES OF THE CLASS:
This position is responsible for the performance of support functions for a program or service funded by government. The position is found across a variety of offices and departments and requires the performance of various clerical functions. Employees will learn specific clerical and regulatory requirements and processes involved in maintaining the functional programs of the unit or office. This position would be expected to perform the following functions depending upon unit needs: collecting, confirming and transcribing data from a variety of sources; entering information into a terminal and extracting this information in a variety of formats; answering inquiries from the public regarding eligibility and the provision of services; maintaining manual and automated logs and records; overseeing a centralized function such as mail distribution, fleet management or inventory. Initially, employees' work will be directly reviewed and supervised to be sure the employee is learning and applying rules and procedures of the office. As job familiarity increases, the employee will have leeway for completing work assignments independently under the prescribed procedures. This position does not supervise other employees but may direct the work of aides, interns, temporary employees and other lower level employees.

TYPICAL WORK ACTIVITES:
The following is indicative of the level and types of activities performed by incumbents in this title. It is not meant to be all inclusive and does not preclude a supervisor from assigning activities not listed which could reasonably be expected to be performed by an employee in this title.
1. Works with members of the public to gather or provide information concerning a program; prepares and processes records relating to such transactions, including applications, routine correspondence and database administration;
2. Gathers, collates, and summarizes information concerning a unit's programs or activities;
3. Prepares, receives, reviews, and verifies documents;
4. Performs data entry to open and close files;
5. Contacts other agencies and departments to gather routine information or to explain routine requirements for unit programs;
6. Screens and assembles specifically identified records and files for storage or disposal in accordance with established records control schedules;
7. Maintains property and equipment records, conducts physical inventories;
8. Prepares vouchers and reviews information for correctness and to ensure that funds are available for payment;
9. Assists in organizing program functions such as registration by gathering information, making arrangements and reservations, assembling informational packages, etc.;
10. May specialize in centralized support service functions such as mail distribution, fleet management, ordering/distribution of supplies, equipment and expendables;
11. Maintains databases and produces lists or compiles information in accordance with program requirements;
12. Monitors files or cases for receipt of necessary forms/documentation and takes follow-up action including making phone calls and sending standardized letters.   

FULL PERFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of the rules and procedures of programs necessary to process work independently and assist the public; knowledge of office practices necessary for interacting with staff and the public, processing work flow, and filing and retrieving information; knowledge of software packages for word processing to produce memos and letters, and database management and spreadsheets to compile and produce lists; knowledge of computational skills to process and reconcile vouchers, perform cashiering duties, maintain inventories and keep records of program activities; skill in operating office equipment to produce work accurately and efficiently; ability to interact with a variety of people for the purpose of exchanging information concerning programs; ability to organize, maintain and extrapolate information from records; personal characteristics necessary to perform the duties of the position; physical condition commensurate with the demands of the position (in some positions, may be required to transport objects/equipment weighing up to 45 pounds).

MINIMUM QUALIFICATIONS:
Graduation from high school or possession of a high school equivalency diploma AND:
EITHER: (A) Completion of two years (60 standard credit hours) of college, business or
secretarial school;
OR: (B) Two years of full-time general office work experience which involved public
contact and keyboarding;
OR: (C) An equivalent combination of training and experience as defined by the limits of
(A) and (B) above.

NOTE: Your degree or college credit must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education.

SPECIAL REQUIREMENTS:
Candidates must indicate keyboarding ability; i.e., courses in keyboarding or keyboarding work experience.
In some positions, candidate may be required to possess a New York State Driver License at time of appointment and to maintain position.

CIVIL SERVICE RULES AND REGULATIONS APPLY
            
TENTATIVE START DATE: November 29, 2024
           
 GRADE LEVEL: N/A


Continuous recruitment: posted until vacancy has been fulfilled.  

 


Attachment(s):
• Class_Specification__PROGRAM_ASSISTANT_(SCHOOLS).pdf



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Openings as of 4/7/2025
Clerical

Senior Program Assistant (Internal Only)

JobID: 2199

Position Type:
  Clerical/SENIOR PROGRAM ASST


Date Posted:
  7/31/2024


Location:
  Various


Closing Date:
  04/08/2025


  Additional Information:  Show/Hide

Anticipated Vacancy
Senior Program Assistant - Provisional
(2.0 FTE)
 
LOCATION(S): LT/ CTI 
 
DUTIES:
TYPICAL WORK ACTIVITIES:
Typical work activities for incumbents in this title include those listed below in addition to those work activities performed by lower level clerical support titles. They are indicative of the level and types of activities performed by incumbents in this title. They are not meant to be all inclusive and do not preclude a supervisor from assigning activities not listed which could reasonably be expected to be performed by an employee in this title.
1. Specializes in providing services for an internally or externally focused program such as mail collection and distribution management, payroll and benefit time tracking, workers compensation and health insurance, etc.;
2. Maintains databases and program related files and documents; prepares reports on activities;
3. Reviews changes in requirements and regulations and assists in developing appropriate changes in procedures; 4. Acts as a resource for other staff, the public, and clients in the area of program specialization; makes decisions on non-routine questions;
5. Prepares and maintains procedure manuals;
6. Collects, researches and summarizes information from various sources and compiles for action by professional staff;
7. Attends specialized training in area of expertise;
8. May assist in the preparation and maintenance of budget by tracking funds to identify shortfalls, overruns, transferring funds and preparing quarterly reports;
9. May act as a secretary to an administrator or provide clerical support to a unit;
10. May direct the work of a small staff involved in the program.
 
 
FULL PERFORMANCE KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of the rules and procedures of a specific program or service necessary to act as a resource and independently perform the work activities associated with that program; Knowledge of rules and procedures for processing paperwork related to all office activities necessary to adapt to changes in regulations and modify existing systems; Knowledge of office practices necessary for dealing with staff, vendors and the public, filing and retrieving information and compiling and analyzing information. Knowledge of computational skills to monitor unit activity, track budget accounts and oversee the purchase of supplies and equipment; Knowledge of software packages for word processing to produce a variety of reports and correspondence and for spreadsheets and database management to track information; Knowledge of supervisory practices including scheduling, organizing workflow, resolving problems, and evaluating staff performance; Skill in operating office equipment to produce work accurately and efficiently; Ability to act independently in carrying out the daily functions of a program or service; Ability to speak knowledgeably and with authority about program functions and to advise staff on how to address situations that occur; Ability to gather, compile and evaluate information and records, prepare reports and make recommendations based on an analysis of data collected; Personal characteristics necessary to perform the duties of the position; Physical condition commensurate with the demands of the position.
 
MINIMUM QUALIFICATIONS: 
EITHER: (A) Graduation from a regionally accredited or New York State registered college or university with an Associate's degree or completion of 60 credit hours of study at a regionally accredited or New York State registered college or university and one (1) year of full-time general office work experience which involved public contact and keyboarding; OR: (B) Graduation from high school or possession of a high school equivalency diploma and three years of full-time general office work experience which involved public contact and keyboarding; OR: (C) An equivalent combination of training and experience as defined by the limits of (A) and (B) above.
 
SPECIAL REQUIREMENT: In some positions, candidate may be required to possess a New York State Driver License at time of appointment and to maintain position.
 
                                               CIVIL SERVICE RULES AND REGULATIONS APPLY
 
START DATE:  Immediately
 
GRADE LEVEL:  N/A

Continuous recruitment: posted until vacancy has been fulfilled.  
 




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