Frontline Applicant Tracking - Commonwealth Charter Academy

Openings as of 4/10/2025
Quality and Compliance

PIMS Administrator

JobID: 5329

Position Type:
  Quality and Compliance/PIMS Administrator


Date Posted:
  3/6/2025


Location:
  Pennsylvania - Any CCA Family Service Center


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PIMS Administrator
Position Summary
 
Working from one of our Family Service Centers, the PIMS Administrator will work with school staff to accurately report state and federal reports. This person will prepare regular reports for external audiences that summarize data on students and staff including enrollment, demographics, performance, courses, etc. – including the data needed to support state and federal reporting. This individual will also prepare ad hoc reports requested by external and internal audiences often requiring a short turnaround. The ideal candidate will have experience with state and federal reporting requirements and have expertise in data manipulation, reporting, and importing and exporting between applications.
 
In order to be successful in any role at CCA, employee must carry out all responsibilities in such a way that demonstrates and models the values of CCA, abides by all standards and behaves in a professional and engaged manner at all times. 


Responsibilities
• Review and Submit the school’s data submissions via PIMS, PennData, CRDC and Child Accounting Systems;
• Provide timely data reports to the supervisors;
• Develop and coordinate information management systems to provide efficient and effective collection, storage, and communication of student and staff data;
• Provide training and assistance to school staff and administration on data requirements and procedures;
• Attend professional development sessions, including those offered by PDE, to provide updates to the PIMS team;
• Interpret data and other statistical information;
• Develop timelines and tracking systems for all required reports and ensure timely submission of all reports;
• Coordinate data collection, verification, and entry processes and maintain all required records;
• Serve as the liaison with the State Department of Education regarding requirements and procedures related to data reporting;
• Work with school personnel to monitor and track data for inconsistencies, research discovered inconsistencies, and develop a plan for correction and future prevention; and
• Perform other duties as assigned
 
Competencies
• Ability to work effectively with and without direct supervision
• Highly detail-oriented and analytical
• Demonstrated ability to work well in fast paced environment with a team player track record
• Pennsylvania Information Management System (PIMS) Certified
• Advanced Excel user
• Experience in educational data collection and reporting
• Experience establishing procedures for data management and quality control
• Experience in K-12 education
• Comfortable with technology and experience learning new technologies
• Excellent communication skills, both oral and written
• Experience working with large data sets from different sources
 
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and fax machines.
 
Physical Demands
Requires the ability to lift, squat, sit, bend or stand as necessary.  Ability to travel to other sites/locations as needed.
 
Position Type
• Full-time
• Exempt
• Salary 
 
Travel
• Limited travel may be required for this position. 

Required Education and Experience
• Associates degree or the equivalent work experience
• 4 -years of relevant work experience
• PIMS Certified (Completed Data Quality Curriculum -Beginners)
 
Preferred Education and Experience
• Bachelor’s Degree Preferred
• 5 years of relevant work experience
• PIMS Certified (Completed Data Quality Curriculum -Experienced)
 
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Commonwealth Charter Academy is an equal opportunity employment, educational and service organization.
 
 




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Openings as of 4/10/2025
Quality and Compliance

Resource Management Advisor

JobID: 5208

Position Type:
  Quality and Compliance/Resource Management Advisor


Date Posted:
  12/5/2024


Location:
  Pennsylvania - Any CCA Family Service Center


  Additional Information:  Show/Hide
Position Description
Resource Management Advisor
 
Position Summary
 
Working from any CCA Family Service Center, located in Pennsylvania, the Resource Management Advisor is responsible for reviewing and auditing processes ensuring compliance and advancing innovation with external partners. In order to be successful in any role at CCA, employees must carry out all responsibilities in such a way that demonstrates and models the values of CCA, abides by all standards, and acts in a professional and engaging manner at all times. 
 
Responsibilities:
Processes and Procedures
• Reviewing policies and procedures from Phillips to ensure compliance and continuous process improvement
• Conducting monthly audits on Phillips processes
• Creating Process Maps for all Phillips and CCA processes
• Updating internal CCA policies and procedures
• Providing training for new and updated policies and procedures
• Piloting new project approaches
• Accumulating and maintaining knowledge of CCA board policies and federal and state regulations
Data Oversight
• Identify inaccuracies in data and develop processes to prevent them from happening again
• Managing cyclical data reviews
• Conducting transaction audits
• Point of contact for escalated matters
Customer Service
• Understanding and communicating clearly unique circumstances involving individual learners and family situations with other stakeholders
• Efficiently communicating with learners and families
• Supporting internal CCA Community with questions/issues in a timely manner
• Answering the family support line
• Knowledgeable about processes throughout the Department of Quality and Compliance
• Supporting other teams including State Testing, Business Office, Special Education, Quality and Compliance, Phillips, and others
• Other duties as assigned
 
Competencies
• Ability to meet deadlines set by the team lead
• Related work experience in learner life cycle
• Excellent organization and communications skills
• Customer focused approach
• High degree of flexibility
• Demonstrated ability to work well in fast paced environment
• Team player track record
• High degree of attention to detail
• Ability to identify opportunities for innovation to improve processes
• Comfortable with questioning the status quo
 
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
 
Physical Demands
This is largely a sedentary role. Requires the ability to lift, squat, sit, bend, or stand as necessary.  Ability to travel to other sites/locations as needed.
  
Position Type
• Full-time
• Non-Exempt
• Hourly
 
Travel
• Travel may be required for this position
 
Required Education and Experience
• 2 years of relevant work experience
 
Preferred Education and Experience
• 5 years of relevant work experience
 
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
 
Commonwealth Charter Academy is an equal opportunity employment, educational and service organization.
 




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