Frontline Applicant Tracking - Biddeford and Dayton Schools & Southern Maine Administrative Collaborative

Openings as of 4/3/2025
Secretarial or Business Office Staff

Administrative Assistant - Full year

JobID: 2961

Position Type:
  Secretarial or Business Office Staff/Administrative Assistant


Date Posted:
  3/26/2025


Location:
  Biddeford High School


  Additional Information:  Show/Hide
We are seeking an individual to fill an  Administrative Assistant position. 

Qualifications:
• High school diploma or equivalent; 
• Proficiency in Google
• Strong organization and time management skills
• Attention to detail 
• A willingness to learn and grow professionally as workplace needs change

Specific Job Details:
Begins July 1st
If you like working in a dynamic environment then consider this position. 
Experience with Infinite Campus preferred.

School Description: 
BHS serves grades 8-12

Brief Job Duties:
The ideal candidate will have experience in the following areas:

1. Complete all administrative assistant work including, but not limited to, data entry, photocopying, printing and scheduling appointments.
2. Act as treasurer for Biddeford High School clubs, activities and scholarships.
3. Support payroll process as needed by verifying time, attendance, and data entry.
4.  Answer phones and act as back up attendance administrative assistant.
5.  Assist faculty and staff with building needs.
6.  Act as liasion between building, custodial, maintenance and trouble shoot with faculty and staff.
7.  Support department heads and building admin in budgeting, ordering and P.O. process.
8.  Operate and order for various office machines (i.e. photocopier, fax machine, postage machine).
9.  Other job-related duties as assigned. 

Full Job Description  

Certification/License:
Criminal History Record Check (CHRC), which includes Fingerprints on file with the Maine Department of Education 

Education: 
• High school diploma or equivalent;
Experience: 
• Proficiency in Microsoft and Google
• Strong organization and time management skills
• Attention to detail and ability to work ability
• A willingness to learn and grow professionally as workplace needs change
• Experience in construction or facilities maintenance helpful
Live and Work in the Biddeford, Maine Community 
• Located along the Atlantic coastline with miles of beaches 
• Views of the Saco River to its west 
• Less than 20 minutes south of the Greater Portland Area
• Less than two hours north of Boston. 
• Home to a growing population of diverse residents 
• Picturesque downtown 
• Maine's youngest city with a median age of 29 in the historic downtown
• Thriving economy 
• Many recreational opportunities, including fishing, hiking, biking, public parks, and kayaking  

Equal Opportunity
The School Department is an Equal Opportunity Employer. The district shall actively work to have the teacher and administrator workforce reflect the student body's diversity.
The School Department's selection will be based on those with the highest capabilities, the most vital commitment to quality education, and the greatest probability of effectively implementing the learning program. Therefore, selections will be made without consideration on the basis of race, color, sex, sexual orientation, gender identity, religion, ancestry or national origin, age, marital status, disability or genetic information, and any other state or federal prohibitions. For the purpose of this policy, "sexual orientation" means a person's actual or perceived heterosexuality, bisexuality, homosexuality, or gender identity or expression.

Criminal Background Check
All employees of Maine schools must be fingerprinted for a criminal history background check. Please create a Department of Education log-in and make an appointment for a fingerprinting appointment at https://www.maine.gov/doe/cert/fingerprinting

Please see other Job Openings at :
Biddeford Schools  
Dayton School
Southern Maine Administrative Collaborative
 




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Openings as of 4/3/2025
Secretarial or Business Office Staff

Substitute Administrative Assistant (Flexible Hours)

JobID: 2962

Position Type:
  Secretarial or Business Office Staff/Secretary-school year


Date Posted:
  3/26/2025


Location:
  Biddeford High School


  Additional Information:  Show/Hide
Biddeford Schools is seeking: 
Administrative Assistant -Long-Term Substitute
 
Brief Job Duties:
The ideal candidate will have experience in the following areas:
 
•  Maintain professional atmosphere and orderly work environment.
•  Greet visitors, staff, and students, and assist as needed with students.
•  Responsible for office tasks including: answering phones, taking messages, giving directions, distribution of interofficemail, reports, memos, records management, agendas, typing, copying, collating, scheduling, notifications website
  management, mail system and office equipment.
•  Manages clerical duties for office staff including scheduling appointments for guidance, typing, filing, and other clerical
  tasks assigned.
•  Oversees mail system and office equipment.
•  Coordinates all communication in guidance related to answering phones, visitors, electronic communication.

Full Job Description  

Certification/License:
Criminal History Record Check (CHRC), which includes Fingerprints on file with the Maine Department of Education 

Education: 
High School Diploma or GED equivalent; Associate’s Degree preferred.

Experience: 
Previous secretarial training and/or experience including use of Microsoft Office applications, specifically Excel and
Word.

Live and Work in the Biddeford, Maine Community 
• Located along the Atlantic coastline with miles of beaches 
• Views of the Saco River to its west 
• Less than 20 minutes south of the Greater Portland Area
• Less than two hours north of Boston. 
• Home to a growing population of diverse residents 
• Picturesque downtown 
• Maine's youngest city with a median age of 29 in the historic downtown
• Thriving economy 
• Many recreational opportunities, including fishing, hiking, biking, public parks, and kayaking  
 

Equal Opportunity
The School Department is an Equal Opportunity Employer. The district shall actively work to have the teacher and administrator workforce reflect the student body's diversity.
The School Department's selection will be based on those with the highest capabilities, the most vital commitment to quality education, and the greatest probability of effectively implementing the learning program. Therefore, selections will be made without consideration on the basis of race, color, sex, sexual orientation, gender identity, religion, ancestry or national origin, age, marital status, disability or genetic information, and any other state or federal prohibitions. For the purpose of this policy, "sexual orientation" means a person's actual or perceived heterosexuality, bisexuality, homosexuality, or gender identity or expression.

Criminal Background Check
All employees of Maine schools must be fingerprinted for a criminal history background check. Please create a Department of Education log-in and make an appointment for a fingerprinting appointment at https://www.maine.gov/doe/cert/fingerprinting

Please see other Job Openings at :
Biddeford Schools  
Dayton School
Southern Maine Administrative Collaborative


 




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