POSITION PURPOSE: Performs complex payroll functions to ensure efficient and effective payroll operation and completion. Provides assistance to supervisor, school and central office personnel and the general public as required.
ESSENTIAL FUNCTIONS:
- Verifies employee information and executes additions, deletions and changes for payroll.
- Maintains employee leave and attendance records; generates reports as directed or assigned.
- Inputs employee deductions including tax, retirement, credit union, or other relevant data.
- Process direct deposit notification via Frontline.
- Assist with time sheet data entry.
- Assist with processing authorized stipend payments.
- Assist Payroll Administrator during processing of payroll.
- Assist with collection of payroll overpayments.
- Maintain employee garnishments.
- Verify and process homebound teacher payments.
- Perform Munis ESS password reset.
- Recall of payroll advices.
- Process payroll vendor payments biweekly and monthly.
- Perform clerical payroll duties to include filing of payroll documents and seal, sort and distribute direct deposit advices.
- Provide training for school-based payroll staff.
- Maintains integrity of confidential information and data security in compliance with local, state and federal guidelines.
ADDITIONAL DUTIES: Performs other related tasks as assigned by the Payroll Administrator, Director of Finance, Chief Financial Officer, Superintendent or other district office administrator as designated by the Superintendent.
QUALIFICATIONS:
- Minimum: High School diploma and one-year certificate from college or technical school (or equivalent in related field) and one-year experience, or two years related experience.
- Preferred: High School diploma and two-year certificate or degree from college or technical school and two years’ experience, or four years related experience.
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages is essential.
EXPERIENCE: To perform this job successfully, an individual should be detail oriented and have demonstrated skill and knowledge of financial database, spreadsheet, and word-processing software experience. Individual must demonstrate strong organizational and time management skills, a strong work ethic; professional attitude; strong problem solving skills; data analysis and ability to work accurately and independently as well as with the team in a fast-paced, high volume environment. Successful individual will need to work professionally and efficiently with all employees and vendors.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.
Unless reasonable accommodations can be made, while performing this job the staff member shall:
- Use strength to lift items needed to perform the functions of the job.
- Sit, stand and walk for required periods of time.
- Speak and hear.
- Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
- Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Reach with hands and arms and use hands and fingers to handle objects and operate tools, technology equipment, computers, and/or controls.
WORK PLACE EXPECTATIONS: - Work effectively with and respond to diverse cultures or backgrounds.
- Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean and professional manner for the assignment and work setting.
- Have regular and punctual attendance.
- Follow all District policies, work procedures, and reasonable requests by the proper authorities.
- As an employee of Beaufort County School District, I am to adhere to confidentiality as directed by Federal, State and Local Laws/Regulations; and in accordance with district administrative rules as it pertains to sensitive information, employee information and student information. Failure to adhere to confidentiality may result in disciplinary actions, up to and including termination of employment.
REPORTS TO: Payroll Administrator
DAYS PER YEAR: 260
SALARY CLASSIFICATION: Paid on the Classified Staff Salary Schedule - LEVEL 110
EMPLOYEE GROUP: Classified
APPLICATION PROCEDURES: Must apply online by completing a "Classified" application and adding this specific job to your online application.
FLSA STATUS: Non-Exempt
EMPLOYEE'S ACKNOWLEDGEMENT STATEMENT:
1. I have reviewed the above position description and understand its contents.
2. I am aware that my position description may be revised or updated at any time and once notified of changes, I remain responsible for knowledge of its contents.
3. I hereby certify that I possess the physical and mental ability to fulfill the essential functions of the above position with or without reasonable accommodation(s). If I require accommodation(s) in order to fulfill any or all of these functions, I agree to provide information to the District regarding the requested accommodation(s).
Employee's Name (Print): ___________________________________
Employee's Signature: ___________________________________
Date: __________________________
THE BEAUFORT COUNTY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER
