Edit Position List

The position list should contain all Position Types for which you will accept applications. A Position Type is something like "Elementary Art Teacher." When vacancies are created, they must be assigned a Position Type. Position Types are grouped into Categories.

When your district purchased AppliTrack, it came pre-loaded with out-of-the-box position types. If you are just getting started with the system, then you should review this list to sync it with your district's terminology. For example, you may want to change "Assistant Principal" to "Associate Principal" or "Dean" to "House Master."

The Edit Position List page allows you to add, edit or delete Position Types, to assign pages to positions and categories, and to edit the finishing messages that candidates receive after successfully submitting applications.

The video demonstration below presents how to customize the list.

Launch the Video Demonstration

Here's how:

1) Click on the Setup tab.

2) Click on the Core Tab.

3. Select Edit Position List

2a) How to Edit: If you would like to change a Position Type, click on the Edit button for its row. Make any changes and then click Save.
The "Pool Enabled?" option corresponds to the "On App?" value appearing in the position list. If this value is "True" or "Yes", then this position type will be visible to applicants on the "Position Desired" step of the online application. If you wish to not allow applicants to place themselves in the pool for a given position type, select "No" in the "Pool Enabled?" option. It is common to have "Pool Enabled?" set to yes for difficult-to-fill positions. It is also common to have "Pool Enabled?" set to no for those position types that are unique and not generally advertised (e.g., Superintendent.)

2b) How to Delete: If a Position Type does not exist in your district, delete it by (2c) placing a checkmark in its row and (2b) clicking the red recycle bin.

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Add Positions to the Position List

If there are position types for which you'll accept an application that are not present within the Position List, then you should add them.

Here's how:

Launch the Video Demonstration

3) To add a new position or new category of positions, click on the Add positions link.

4) Click on the arrow under Category.

5) Choose an existing category from the list or click on "+Add Category..." to create a new category.

If you select an existing category, skip to step 8.

6) If you selected Add Category, type the name of the new category into the box in the pop-up window that appears.

7) Click on OK.

8) Required: Type in the name of the new position. -- If you're creating a new category, then you must put a Position Type in it. Categories group Position Types, and can not exist without at least one Position Type in them.

9) Click on Save Changes.

10) After you create a new category, you will need to assign application pages to it. Back on the "Edit Position List" screen, you can do that by clicking the "Assign Pages" button for the new category. Note: If your AppliTrack system is configured to accept advanced applications from internal candidates, you will assign pages for the external and internal application independently. Read the following help link for more: Assign pages to Categories, Positions, and Vacancies.

11) You can create a new message or edit the default message that applicants receive when successfully submitting online applications by clicking on Finish Msg for a category of positions.

a) A window should open and you can click in the box next to Use default message to remove the check.

b) The default message will be removed and you can type in your own message.

c) Click on Save to finish the process.